MAJOR RESPONSIBILITIES

Strengthen Internal Controls and enhance Compliance 15%

• Ensure compliance with statutory regulations and enhance timely submission of annual return, and estimates. This includes NSSF, PAYE, WVT among others.

• Lead tax health checks and ensure prompt resolution of identified tax risks and exposures

• Review or approve financial transactions based on approved Levels of Authority.
• Coordinate National office Finance audits; both external and internal.
• Implement 100% audit recommendations related to finance
• Update the NO finance Risk Register.
• Enforce Compliance in line with Enterprise Risk Management Framework
• Promote and comply with zero tolerance to fraud framework

End Results

• Controls are in place and adhered too to minimise risks for the office.

Manage Disbursements and Cashflow for WVT 20%

• Ensure timely payment to supplier, staff and partners as per established policy requirements.
• Ensure completeness of supporting documents for all payments.
• Submit timely monthly funding requisitions for the office for approval by Finance Director and Regional office.
• Update the WV monthly cashflow forecast for approval by the Finance Director.
• Ensure that monthly cash requests are aligned with the forecast and the GT hedged amount,
• Ensure timely petty cash replenishment and reviews are conducted.
• Ensure surprise petty cash counts are conducted and petty cash count certificates are are prepared, reviewed and approved by the responsible people.
• Oversee cash/funds are receipted and timely banking and that Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly
• Ensure cash/bank payments to vendors and staff advances are within the internal control system and stablished benchmarks as per finance protocol.
• Ensure that adequate cash is available to meet the NO target low benchmark.

End Results

• Cash balance within Target Low and liquidity management benchmarks
• All banking related matters are well managed.
• Timely payment to our suppliers/vendors

Mobile Money Disbursement Management: 15%

• Ensure completeness of supporting documents received from field to support all Mobile Money payments
• Ensure that internally generated invoices are sent to Shared Services Centre before processing the payments
• Ensure that payments have been approved by the relevant officers and are done within three days as per policy, including both integrations and allocation accordingly
• Perform Monthly review of National office Mobile Money reconciliation account and ensure the float reflects the true picture of the balance available as at balance sheet date.

End Results

• Timely payment to beneficiaries and reconciliation prepared for.

Overall Financial Reports timeliness and quality rating meet minimum partnership reporting standards: 25%

• Coordinate timely monthly financial reporting while working with the field finance staff
• Coordinate the preparation of annual statutory financial statements in accordance with IPSAS, IFRS (where applicable), NGO regulations and World Vision partnership requirements. Support external audits and the timely issuance of audited financial statements
• Ensure Field Financial Reports are produced reviewed, approved and filled by the 15th of the following month.
• Review Bank reconciliations for all WVT bank accounts and ensure they are prepared timely on monthly basis with no long outstanding cheques or deposits in transit.
• Perform Project Budget and Actual System reconciliation on a monthly basis for all funding streams.
• Ensure timely monthly reconciliations of direct Funding from donors and support offices
• Ensure that budget JVs are posted in a timely manner and all additional revenue commitments are timely updated in sun systems records.
• Review Monthly General ledger funding reconciliation while working with Global Center and ensure that no long outstanding items over 60 days
• Provide technical support to the finance team and ensure data security & integrity to WVT sunsystem database is upheld.
• Provide access to R2R and P2P where it is required for finance staff.
• Coordinate Creation of account codes and set combinations in collaboration with Financial Reporting Services Centre.
• Provide oversight for account allocation for staff.
• Ensure that benchmarks for provision metrics are met.

End Results

• Timely and accurately report is produced by the national office
• Timely account validation and allocation performed.

Balance Sheet Management: 15%

• Ensure monthly reconciliations of balance sheet items and clean up.
• Perform vendor account reconciliations and follow up on reconciling items timely
• Oversee monthly timely Accounts Allocation for all balance sheet accounts
• Share aging analysis for balance sheet items with relevant staff for action.

End Results

• The balance sheet account is current and gives true picture of financial position for the office.

Provide Leadership of Accounts staff and support capacity building: 10%

• Prepare Capacity building plan for finance staff in consultation with the Finance Director
• Support the Finance Director in building Capacity of Non-finance staff in understanding and interpretation of financial statements, partnership policies and procedures

• Support the Finance Director in the roll out of global and local initiatives related to finance.

• Manage performance of staff under his or her supervision.
• Establish performance standards for accounts Staff and conduct semi-annual and annual performance appraisals for staff under his or her supervision.
• Prepare succession plan for the department for approval by Finance Director
• Manage leave for staff under his or her supervision.
• Attend daily devotions and support spiritual development
• Maintain good relationship with Support Offices, donors and other key stakeholders.
• Perform other duties as assigned or delegated by the Finance and Support Services Director.

End Results

• Staff capacity built and succession plan in place.
• 100% implementation of finance related initiatives.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• MUST: Bachelor Degree of Accounts/finance, CPA(T),
• Master Degree in Finance or related is added advantage
• 5years experience in NGO’s and in managerial position
• Experience on Financial reports preparation,
• Working close with audit, ability to address and solve issues.

Required Education, training, license, registration, and certification

MUST: Bachelor Degree of Accounts/finance, CPA(T)

A Master's Degree in Finance or a related field will be an added advantage.

Preferred Knowledge and Qualifications

Sun-Systems, Microsoft excel, word, power point presentation,

Ability to adopt the changes and support the implementation

Travel and/or Work Environment Requirement

Limited travels in the field. Mainly NO based position

 Physical Requirements

Physically fit as the job requires a lot of flexibility

Language Requirements

English and Kiswahili

• Ensure compliance with statutory regulations and enhance timely submission of annual return, and estimates. This includes NSSF, PAYE, WVT among others.
• Lead tax health checks and ensure prompt resolution of identified tax risks and exposures
• Review or approve financial transactions based on approved Levels of Authority.
• Coordinate National office Finance audits; both external and internal.
• Implement 100% audit recommendations related to finance
• Update the NO finance Risk Register.
• Enforce Compliance in line with Enterprise Risk Management Framework
• Promote and comply with zero tolerance to fraud framework
• Ensure timely payment to supplier, staff and partners as per established policy requirements.
• Ensure completeness of supporting documents for all payments.
• Submit timely monthly funding requisitions for the office for approval by Finance Director and Regional office.
• Update the WV monthly cashflow forecast for approval by the Finance Director.
• Ensure that monthly cash requests are aligned with the forecast and the GT hedged amount,
• Ensure timely petty cash replenishment and reviews are conducted.
• Ensure surprise petty cash counts are conducted and petty cash count certificates are are prepared, reviewed and approved by the responsible people.
• Oversee cash/funds are receipted and timely banking and that Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly
• Ensure cash/bank payments to vendors and staff advances are within the internal control system and stablished benchmarks as per finance protocol.
• Ensure that adequate cash is available to meet the NO target low benchmark.
• Prepare Capacity building plan for finance staff in consultation with the Finance Director
• Support the Finance Director in building Capacity of Non-finance staff in understanding and interpretation of financial statements, partnership policies and procedures
• Support the Finance Director in the roll out of global and local initiatives related to finance.
• Manage performance of staff under his or her supervision.
• Establish performance standards for accounts Staff and conduct semi-annual and annual performance appraisals for staff under his or her supervision.
• Prepare succession plan for the department for approval by Finance Director
• Manage leave for staff under his or her supervision.
• Attend daily devotions and support spiritual development
• Maintain good relationship with Support Offices, donors and other key stakeholders.
• Perform other duties as assigned or delegated by the Finance and Support Services Director.

• Sun-Systems
• Microsoft excel
• Microsoft word
• Power point presentation
• Ability to adopt the changes and support the implementation

• Bachelor Degree of Accounts/finance
• CPA(T)
• Master Degree in Finance or related is added advantage
• 5 years experience in NGO’s and in managerial position
• Experience on Financial reports preparation
• Working close with audit, ability to address and solve issues.