MSI Tanzania is one of the largest providers of Sexual Reproductive Health and Rights (SRHR) services in the country, serving communities nationwide since 1989. We are part of MSI Reproductive Choices, a global organization operating in 36 countries worldwide. Working in close collaboration with the Government of Tanzania, MSI Tanzania delivers high-quality, client-centered reproductive health services and information through multiple service delivery channels, with a presence across all regions in the country.

Our organization is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.

MSI Tanzania is gladly recruiting for the following new exciting positions:

Finance officer

Number of posts: 1 Position

Job summary

Reporting to the Senior Accountant, Finance Officer is a member of the finance department supporting the overall financial management of MSI Tanzania. This will include ensuring the production of financial statements for MSI Tanzania in accordance with IPSA’s and Tanzanian regulations, ensuring preparation of timely and reliable monthly management accounts and maintenance of the organisation’s general ledger. The Finance Officer will also assist MST’s Management Team in ensuring the integrity of the organisations management information systems and providing technical support on these systems.

Among the key responsibilities

Key responsibility 1: Maintenance of MSI Tanzania general ledger

• Maintain SUN accounting system for provision of accurate and timely information.
• Preparing and submitting accurate financial reports on a timely basis in the specified format
• Processes and monitors trade receivable transactions including posting invoices, reconciling accounts receivable ledger, resolving uncollected amounts, and/or monitoring aging reports
• Processes supplier invoices including verifying and/or obtaining payment approval, matching purchase orders, and receiving reports, and addressing exceptions
• Processes and monitors account payable disbursements: recalculating invoices, reviewing account codes for accuracy, and verifying supporting documents and data
• Process employee retirements of imprests and expense claims, including the checking of supporting documentation, reconciling receipt information, reviewing for policy compliance, posting data, and issuing statements to staff of staff debtor balances every month.

Key responsibility 2: Preparation of timely and reliable management reports

• Cash flow management and reporting including preparation of weekly cash flow forecasts; and
• Extracting monthly performance reports for each cost centre e.g. per centre/clinic; support office; outreach teams etc.

Key responsibility 3: Treasury

• Manage daily bank transactions. Ensure that payments are processed, proper endorsement, and distributes cheques
• Ensure that all statutory requirements are met on time i.e., PAYE, Pension and Worker’s Compensation etc:
• Ensure all financial transactions are in line with MST policies and procedures, sound accounting principles and MSI partnership standards.

Key responsibility 4: Asset management

Maintain accurate records of organization and ensure proper safeguarding of all physical (including inventory) and financial assets in accordance with organizational policies.

Key responsibility 5: Audit and compliance

• Assisting in ensuring timely and smooth external audits including responding to auditors’ queries and implementation of recommendations.
• Ensure adherence to internal financial policies, statutory regulations, and applicable tax laws by monitoring transactions, preparing timely reports, and coordinating with relevant authorities to maintain full compliance.

Minimum requirements

• A professional qualified (or in final stages of study) accountant (ACA, ACCA, CIMA or CPA).
• A Bachelor of Accountancy degree or equivalent

Experience

• At least 2 years’ progressive experience with similar responsibilities, with ideally both NGO and private sector exposure.
• Experience of financial management requirements of ONE of the following: USAID, DFID and European Commission will be an added advantage
• Experience of working in a busy, high pressure finance department with multiple, competing deadlines

Skills/ Knowledge

• Excellent knowledge of accounting and financial management systems and reporting
• Ability to perform under pressure, handle heavy workloads; and meet stringent reporting deadlines
• Strategic thinker, excellent analytical skills
• Computer literate and hands-on experience with Excel and computerised Accounting Systems; knowledge of SUN Systems is desirable
• Able to communicate effectively at all levels. Excellent verbal, written and presentation skills
• Cross-functional team player
• Relationship building and negotiation skills

• Maintain SUN accounting system for provision of accurate and timely information.
• Preparing and submitting accurate financial reports on a timely basis in the specified format
• Processes and monitors trade receivable transactions including posting invoices, reconciling accounts receivable ledger, resolving uncollected amounts, and/or monitoring aging reports
• Processes supplier invoices including verifying and/or obtaining payment approval, matching purchase orders, and receiving reports, and addressing exceptions
• Processes and monitors account payable disbursements: recalculating invoices, reviewing account codes for accuracy, and verifying supporting documents and data
• Process employee retirements of imprests and expense claims, including the checking of supporting documentation, reconciling receipt information, reviewing for policy compliance, posting data, and issuing statements to staff of staff debtor balances every month.
• Cash flow management and reporting including preparation of weekly cash flow forecasts; and
• Extracting monthly performance reports for each cost centre e.g. per centre/clinic; support office; outreach teams etc.
• Manage daily bank transactions. Ensure that payments are processed, proper endorsement, and distributes cheques
• Ensure that all statutory requirements are met on time i.e., PAYE, Pension and Worker’s Compensation etc:
• Ensure all financial transactions are in line with MST policies and procedures, sound accounting principles and MSI partnership standards.
• Maintain accurate records of organization and ensure proper safeguarding of all physical (including inventory) and financial assets in accordance with organizational policies.
• Assisting in ensuring timely and smooth external audits including responding to auditors’ queries and implementation of recommendations.
• Ensure adherence to internal financial policies, statutory regulations, and applicable tax laws by monitoring transactions, preparing timely reports, and coordinating with relevant authorities to maintain full compliance.

• Excellent knowledge of accounting and financial management systems and reporting
• Ability to perform under pressure, handle heavy workloads; and meet stringent reporting deadlines
• Strategic thinker, excellent analytical skills
• Computer literate and hands-on experience with Excel and computerised Accounting Systems; knowledge of SUN Systems is desirable
• Able to communicate effectively at all levels. Excellent verbal, written and presentation skills
• Cross-functional team player
• Relationship building and negotiation skills

• A professional qualified (or in final stages of study) accountant (ACA, ACCA, CIMA or CPA).
• A Bachelor of Accountancy degree or equivalent