Background

BRAC Tanzania Finance LTD is seeking applications from competent, dynamic and self-motivated individual to fill up the following position.

Responsibilities

• Oversee daily office operations, maintain records and documentation, manage office supplies/assets, supervise administrative staff, and ensure cost-effective administration functions.
• Coordinate office and facility security systems, supervise security personnel/providers, monitor access control and incidents, and provide security guidance to visitors.
• Manage work permits, visas, and related documentation for expatriates and visitors, ensuring compliance with immigration requirements and timely renewals.
• Ensure compliance with occupational health and safety regulations, conduct inspections and risk assessments, deliver safety training, and maintain incident records with corrective actions.
• Coordinate local and international travel arrangements, flight bookings, itineraries, and travel documentation while ensuring compliance with company travel policies and cost efficiency.
• Manage staff and visitor accommodation, oversee company residences, coordinate maintenance and utilities, and liaise with landlords to ensure safe and comfortable living conditions.
• Manage relationships with vendors, contractors, government agencies, NGOs, and other stakeholders; negotiate contracts and monitor service delivery standards.
• Ensure administrative compliance with company policies and legal requirements, prepare operational and cost reports, and support audits and inspections.
• Maintain positive relationships with government ministries, regulatory bodies, private institutions, and external partners to support smooth organizational operations and representation.
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals for safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Qualifications and Experience

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 5–8 years of experience in administration or operations management.
• Experience in visa/permit processing and travel coordination is essential.
• Knowledge of occupational health and safety standards (OSHA).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of regulatory compliance and documentation.
• Problem-solving and decision-making skills.
• Vendor and stakeholder management.
• Attention to detail and high level of integrity.

• Oversee daily office operations, maintain records and documentation, manage office supplies/assets, supervise administrative staff, and ensure cost-effective administration functions.
• Coordinate office and facility security systems, supervise security personnel/providers, monitor access control and incidents, and provide security guidance to visitors.
• Manage work permits, visas, and related documentation for expatriates and visitors, ensuring compliance with immigration requirements and timely renewals.
• Ensure compliance with occupational health and safety regulations, conduct inspections and risk assessments, deliver safety training, and maintain incident records with corrective actions.
• Coordinate local and international travel arrangements, flight bookings, itineraries, and travel documentation while ensuring compliance with company travel policies and cost efficiency.
• Manage staff and visitor accommodation, oversee company residences, coordinate maintenance and utilities, and liaise with landlords to ensure safe and comfortable living conditions.
• Manage relationships with vendors, contractors, government agencies, NGOs, and other stakeholders; negotiate contracts and monitor service delivery standards.
• Ensure administrative compliance with company policies and legal requirements, prepare operational and cost reports, and support audits and inspections.
• Maintain positive relationships with government ministries, regulatory bodies, private institutions, and external partners to support smooth organizational operations and representation.
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals for safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of regulatory compliance and documentation.
• Problem-solving and decision-making skills.
• Vendor and stakeholder management.
• Attention to detail and high level of integrity.

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 5–8 years of experience in administration or operations management.
• Experience in visa/permit processing and travel coordination is essential.
• Knowledge of occupational health and safety standards (OSHA).