Organization information

BRAC Tanzania Finance Limited (BTFL) is the largest Microfinance organization in Tanzania with a mission to responsibly provide a range of financial services to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas to create self-employment opportunities, build financial resilience, and harness women’s entrepreneurial spirit by empowering them economically.

BRAC Tanzania Finance LTD is seeking applications from competent, dynamic and self-motivated individual to fill up the following position.

Position summary

To oversee and manage all administrative operations, ensuring efficient office management, compliance with regulatory requirements, and effective coordination of travel, accommodation, security, staff support services and overall cost management of Administrations functions.

Job responsibilities

1. Administrative Management

Oversee daily office operations, maintain records and documentation, manage office supplies/assets, supervise administrative staff, and ensure cost-effective administration functions.

2. Security Management

Coordinate office and facility security systems, supervise security personnel/providers, monitor access control and incidents, and provide security guidance to visitors.

3. Permits and Visa Management

Manage work permits, visas, and related documentation for expatriates and visitors, ensuring compliance with immigration requirements and timely renewals.

4. OSHA / Health & Safety Compliance

Ensure compliance with occupational health and safety regulations, conduct inspections and risk assessments, deliver safety training, and maintain incident records with corrective actions.

5. Travel Management (Flights & Logistics)

Coordinate local and intermational travel arrangements, flight bookings, itineraries, and travel documentation while ensuring compliance with company travel policies and cost efficiency.

6. Accommodation & Residential Management

Manage staff and visitor accommodation, oversee company residences, coordinate maintenance and utilities, and liaise with landlords to ensure safe and comfortable living conditions.

7. Vendor & Stakeholder Management

Manage relationships with vendors, contractors, government agencies, NGOs, and other stakeholders; negotiate contracts and monitor service delivery standards.

8. Compliance & Reporting

Ensure administrative compliance with company policies and legal requirements, prepare operational and cost reports, and support audits and inspections.

9. Public Relations

Maintain positive relationships with government ministries, regulatory bodies, private institutions, and external partners to support smooth organizational operations and representation.

Safeguarding responsibilities

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals for safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Required qualifications and experience

• Bachelor’s degree in business administration, Management, or related field.
• Minimum 5-8 years of experience in administration or operations management.
• Experience in visa/permit processing and travel coordination is essential.
• Knowledge of occupational health and safety standards (OSHA).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of regulatory compliance and documentation.
• Problem-solving and decision-making skills.
• Vendor and stakeholder management.
• Attention to detail and high level of integrity.

• Oversee daily office operations, maintain records and documentation, manage office supplies/assets, supervise administrative staff, and ensure cost-effective administration functions.
• Coordinate office and facility security systems, supervise security personnel/providers, monitor access control and incidents, and provide security guidance to visitors.
• Manage work permits, visas, and related documentation for expatriates and visitors, ensuring compliance with immigration requirements and timely renewals.
• Ensure compliance with occupational health and safety regulations, conduct inspections and risk assessments, deliver safety training, and maintain incident records with corrective actions.
• Coordinate local and intermational travel arrangements, flight bookings, itineraries, and travel documentation while ensuring compliance with company travel policies and cost efficiency.
• Manage staff and visitor accommodation, oversee company residences, coordinate maintenance and utilities, and liaise with landlords to ensure safe and comfortable living conditions.
• Manage relationships with vendors, contractors, government agencies, NGOs, and other stakeholders; negotiate contracts and monitor service delivery standards.
• Ensure administrative compliance with company policies and legal requirements, prepare operational and cost reports, and support audits and inspections.
• Maintain positive relationships with government ministries, regulatory bodies, private institutions, and external partners to support smooth organizational operations and representation.
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals for safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of regulatory compliance and documentation.
• Problem-solving and decision-making skills.
• Vendor and stakeholder management.
• Attention to detail and high level of integrity.

• Bachelor’s degree in business administration, Management, or related field.
• Minimum 5-8 years of experience in administration or operations management.
• Experience in visa/permit processing and travel coordination is essential.
• Knowledge of occupational health and safety standards (OSHA).