Duties and Responsibilities

• To type letters, reports, and documents;
• To receive visitors, screen them, and direct them to the relevant officers;
• To arrange meetings and ensure that all documents are well prepared and circulated to respective members and invitees;
• To keep records and remind the respective officer of appointments, events, and other important matters;
• To maintain a register of incoming and outgoing files and documents;
• To arrange and distribute papers for the Management Committee;
• To file all copies of letters originating from respective Divisions/Units;
• To type minutes of meetings organized by respective officers;
• To respond to general correspondence;
• To photocopy required documents;
• To attend telephone calls; and
• To perform any other related official duties as may be assigned by higher authorities.

Qualifications

Holder of Ordinary Diploma (NTA level 6) in Secretarial studies from recognised institution. Must have passed both shorthand English and Swahili at a speed of 100 words per minute with computer knowledge in programs of: - Ms Word, Ms Excel, Ms Publisher, Ms power point, Internet and E-mail.

• To type letters, reports, and documents;
• To receive visitors, screen them, and direct them to the relevant officers;
• To arrange meetings and ensure that all documents are well prepared and circulated to respective members and invitees;
• To keep records and remind the respective officer of appointments, events, and other important matters;
• To maintain a register of incoming and outgoing files and documents;
• To arrange and distribute papers for the Management Committee;
• To file all copies of letters originating from respective Divisions/Units;
• To type minutes of meetings organized by respective officers;
• To respond to general correspondence;
• To photocopy required documents;
• To attend telephone calls; and
• To perform any other related official duties as may be assigned by higher authorities.

• Computer knowledge in Ms Word, Ms Excel, Ms Publisher, Ms power point, Internet and E-mail.
• Shorthand English and Swahili at a speed of 100 words per minute.

• Ordinary Diploma (NTA level 6) in Secretarial studies from recognised institution.
• Passed both shorthand English and Swahili at a speed of 100 words per minute.
• Computer knowledge in programs of: - Ms Word, Ms Excel, Ms Publisher, Ms power point, Internet and E-mail.