Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Responsibilities or duties

Coordinating and supervising the accounting of the mission (accounting, treasury, audit procedures, etc.) according to the instructions of the Deputy Finance Coordinator/Finance Coordinator, and in compliance with legal obligations and MSF standards and protocols in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the mission.

• Being responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.
• Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet and reporting the mission’s accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them.
• Ensuring reporting conditions are met and stakeholders in the mission are informed of their responsibilities (for example, logistics for stock inventory, quotes).
• Coordinating and overseeing the payment of tax liabilities and other statutory in order to comply with legal obligations.
• Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset management.
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people’s capabilities.
• Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system.
• When required, briefing all staff involved on specific accountancy management (Mission Coordination Team, Administration Managers, Logistics Managers, etc).
• Provide Technical support, advice, and guidance to the project finance team on accounting related matters and conduct at least one field visits per year to engage with the team and provide direct on-site support.
• Monitor commercial contracts to ensure full compliance with agreed terms and conditions, track contract performance and deliverables, and proactively inform relevant departments of approaching contract expiries to facilitate timely planning for renewal or termination.
• When requested, replacing other members (Finance Assistants) of the coordination or project finance teams during their absence.
• Perform any other Tasks as delegated by the Finance Coordinator/Deputy Finance Coordinator.

Qualifications or requirements (e.g., education, skills)

• Essential solid accountancy training and experience-professional accounting qualification.
• Desirable University degree in accounting, finance or business administration.
• Essential computer literacy (word, excel, internet)
• Local accounting standards, Desirable MSF accounting software, ERP system knowledge, local laws.
• B2 English level required
• Local language (Sawhili) is essential
• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3

Experience needed

• Essential 4 years previous experience in similar relevant position jobs.
• 2 years’ experience in a similar role within in an International Organization

• Being responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.
• Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet and reporting the mission’s accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them.
• Ensuring reporting conditions are met and stakeholders in the mission are informed of their responsibilities (for example, logistics for stock inventory, quotes).
• Coordinating and overseeing the payment of tax liabilities and other statutory in order to comply with legal obligations.
• Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset management.
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people’s capabilities.
• Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system.
• When required, briefing all staff involved on specific accountancy management (Mission Coordination Team, Administration Managers, Logistics Managers, etc).
• Provide Technical support, advice, and guidance to the project finance team on accounting related matters and conduct at least one field visits per year to engage with the team and provide direct on-site support.
• Monitor commercial contracts to ensure full compliance with agreed terms and conditions, track contract performance and deliverables, and proactively inform relevant departments of approaching contract expiries to facilitate timely planning for renewal or termination.
• When requested, replacing other members (Finance Assistants) of the coordination or project finance teams during their absence.
• Perform any other Tasks as delegated by the Finance Coordinator/Deputy Finance Coordinator.

• Essential computer literacy (word, excel, internet)
• Local accounting standards
• MSF accounting software knowledge (Desirable)
• ERP system knowledge (Desirable)
• Local laws knowledge
• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3

• Essential solid accountancy training and experience-professional accounting qualification.
• Desirable University degree in accounting, finance or business administration.
• B2 English level required
• Local language (Sawhili) is essential