ORGANIZATIONAL CONTEXT

This position is based in the Tanzania Country Office (CO), Dar es Salaam. The job holder reports to the SO1 Activity Manager and supports the refugee operation. The role requires interaction with other units such as Budget and Programming, Finance, RAM, and Supply Chain. The incumbent is expected to work under minimum supervision, perform basic analyses, and compile reports to support information consistency.

JOB PURPOSE

To provide technical and administrative support to the Activity Manager by ensuring timely and accurate reporting, effective data management, and analysis. The Programme Assistant contributes to evidence-based decision-making and enhances programme performance through high-quality documentation, data visualization, and coordination support.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Act as the focal point for collecting, analyzing, and consolidating programme information for the smooth running of the refugee operation, including reporting and proposals.
• Coordinate across Programme, with other functions such as Supply Chain and BPU, and the Sub-Office to support operations as required.
• Ensure consistency and accuracy of data and narratives across all reporting products, in compliance with WFP standards and timelines.
• Consolidate inputs from field offices and partners into comprehensive reports.
• Conduct basic statistical analysis and generate insights to inform programme decisions.
• Develop data visualizations (charts, dashboards) for internal and external reporting.
• Support the Activity Manager in following up with Budget and Programming Unit on refugee operation budgets, fund balances, and expiry dates for decision-making.
• Assist in monitoring progress against indicators and targets.
• Support coordination of meetings, workshops, and other programme activities.
• Facilitate communication and activities with local partners, agencies, NGOs, and government counterparts.
• Support partner invoice review and partnership creation in COMET
• Act as a point of contact for SO1 at the Country Office level when the SO1 Manager is out of office.
• To support with other tasks as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Good experience of coordination across different technical teams in related areas of work
• Has implemented Programmes and has demonstrated experience in reporting and data analysis.
• Has observed or assisted with policy discussions.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

• Bachelor’s degree in social sciences, Statistics, Development Studies, or related field.

Experience:

• At least 2–3 years of relevant experience in reporting, data analysis, or programme support.
• Proficiency in MS Excel and data visualization tools; knowledge of WFP systems (COMET, SCOPE) is an asset.

• Act as the focal point for collecting, analyzing, and consolidating programme information for the smooth running of the refugee operation, including reporting and proposals.
• Coordinate across Programme, with other functions such as Supply Chain and BPU, and the Sub-Office to support operations as required.
• Ensure consistency and accuracy of data and narratives across all reporting products, in compliance with WFP standards and timelines.
• Consolidate inputs from field offices and partners into comprehensive reports.
• Conduct basic statistical analysis and generate insights to inform programme decisions.
• Develop data visualizations (charts, dashboards) for internal and external reporting.
• Support the Activity Manager in following up with Budget and Programming Unit on refugee operation budgets, fund balances, and expiry dates for decision-making.
• Assist in monitoring progress against indicators and targets.
• Support coordination of meetings, workshops, and other programme activities.
• Facilitate communication and activities with local partners, agencies, NGOs, and government counterparts.
• Support partner invoice review and partnership creation in COMET
• Act as a point of contact for SO1 at the Country Office level when the SO1 Manager is out of office.
• To support with other tasks as required.

• Proficiency in MS Excel and data visualization tools
• Knowledge of WFP systems (COMET, SCOPE) is an asset
• Coordination across different technical teams
• Reporting and data analysis

• Bachelor’s degree in social sciences, Statistics, Development Studies, or related field.
• At least 2–3 years of relevant experience in reporting, data analysis, or programme support.