Job Purpose:

Maintain accurate records of all workshop activities, job cards, repairs, parts usage, and machine history.

Key Responsibilities:

• Open, update, and close job cards for all repairs and services.
• Record machine hours, breakdown history, and repair costs.
• Maintain fuel, oil, and lubricant consumption records.
• File and archive maintenance documents, warranties, and service manuals.
• Prepare daily, weekly, and monthly workshop reports.
• Track spare parts issued from the store against job cards.
• Assist in scheduling preventive maintenance based on records.
• Maintain attendance and overtime records for workshop staff.

Qualifications & Experience:

• Diploma in Records Management, Business Administration, or related field.
• 2+ years' experience in records/clerical work, preferably in a workshop environment.

Skills & Competencies:

• Accurate data entry and record keeping
• MS Office (Excel, Word) proficiency
• Organization and time management
• Basic knowledge of maintenance terminology

• Open, update, and close job cards for all repairs and services.
• Record machine hours, breakdown history, and repair costs.
• Maintain fuel, oil, and lubricant consumption records.
• File and archive maintenance documents, warranties, and service manuals.
• Prepare daily, weekly, and monthly workshop reports.
• Track spare parts issued from the store against job cards.
• Assist in scheduling preventive maintenance based on records.
• Maintain attendance and overtime records for workshop staff.

• Accurate data entry and record keeping
• MS Office (Excel, Word) proficiency
• Organization and time management
• Basic knowledge of maintenance terminology

• Diploma in Records Management, Business Administration, or related field.
• 2+ years' experience in records/clerical work, preferably in a workshop environment.