Job purpose

The Procurement Officer will be responsible for executing day-to-day purchasing activities, managing vendor relationships, and ensuring that all goods and services are procured efficiently, cost-effectively, and in strict compliance with organizational policies.

Key responsibilities

The Procurement Officer will be responsible for the following duties:

• Process purchase requisitions, source quotes from approved vendors, and prepare comparative evaluation sheets using the Three-Quote System.
• Generate and issue Purchase Orders (POs) and track deliveries to ensure timely arrival of goods.
• Maintain and update the supplier database.
• Monitor vendor performance and resolve discrepancies related to quality, price, or delivery delays.
• Ensure all procurement activities comply with internal standard operating procedures (SOPs) and legal regulations.
• Maintain accurate physical and digital procurement records.
• Verify procurement documents by matching Purchase Orders, Goods Received Notes (GRNs), and invoices before forwarding them to Finance for payment processing.

Required qualifications and experience

Applicants should meet the following requirements:

• Bachelor’s degree in Procurement and Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 2 years of proven experience in a dedicated procurement or purchasing role.
• Registration with a recognized professional body, such as PSPTB, is an added advantage.

Skills and competencies

The ideal candidate should have:

• Proficiency in procurement software or ERP systems.
• Strong Microsoft Excel skills.
• Solid understanding of standard procurement procedures.
• Knowledge of inventory management and basic contract clauses.
• Strong negotiation, analytical, and communication skills.
• High level of integrity and ethical standards.

• Process purchase requisitions, source quotes from approved vendors, and prepare comparative evaluation sheets using the Three-Quote System.
• Generate and issue Purchase Orders (POs) and track deliveries to ensure timely arrival of goods.
• Maintain and update the supplier database.
• Monitor vendor performance and resolve discrepancies related to quality, price, or delivery delays.
• Ensure all procurement activities comply with internal standard operating procedures (SOPs) and legal regulations.
• Maintain accurate physical and digital procurement records.
• Verify procurement documents by matching Purchase Orders, Goods Received Notes (GRNs), and invoices before forwarding them to Finance for payment processing.

• Proficiency in procurement software or ERP systems.
• Strong Microsoft Excel skills.
• Solid understanding of standard procurement procedures.
• Knowledge of inventory management and basic contract clauses.
• Strong negotiation, analytical, and communication skills.
• High level of integrity and ethical standards.

• Bachelor’s degree in Procurement and Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 2 years of proven experience in a dedicated procurement or purchasing role.
• Registration with a recognized professional body, such as PSPTB, is an added advantage.