This is a job opening for an Office Management Secretary Grade II at the Kibiti District Council.

Responsibilities or duties

The duties and responsibilities include:

• Typing letters, information, and official and confidential documents.
• Receiving visitors, listening to their problems, and directing them where they can be assisted.
• Maintaining records of events, appointments, meeting dates, supervisor's travel, and other work schedules.
• Searching for files and documents required in the execution of job duties.
• Receiving files and distributing them to Officers in the relevant Department/Unit/Section.
• Collecting, maintaining, and returning files and documents to the relevant sections.
• Arranging minutes and making preparations for various meetings.
• Preparing a list of office equipment requirements.
• Performing other duties assigned by the supervisor.

Qualifications or requirements 

To be employed, candidates must have completed Form Four or Form Six with a Certificate (NTA Level 6) in Secretarial Studies. Additionally, they must have passed Kiswahili and English with a speed of 80 words per minute and have received training in office computer programs such as Word, Excel, PowerPoint, Internet, E-mail, and Publisher from a government-recognized college.

• Kuchapa barua, taarifa na nyaraka za kawadia na za siri;
• Kupokea wageni na kuwasikiza shida zao na kuwaelekeza wanapoweza kusaidiwa;
• Kutunza taarifa za kumbukumbu ya matukio, miadi, tarehe za vikao, safari za Mkuu wake na ratiba za kazi zingine;
• Kutafuta majalada na nyaraka zinazohitajika katika utekelezaji wa majukumu ya kazi;
• Kupokea majalada na kusambaza kwa Maofisa waliokatika Idara/Kitengo/Sehemu husika;
• Kukusanya, kutunza na kuyerejesha majalada na nyaraka sehemu zinazohusika;
• Kupanga dondoo na kufanya maandalizi ya vikao mablimbali;
• Kuandaa orodha ya mahitaji ya vifaa vya ofisi;
• Kufanya kazi zingine atakazopangiwa na Mkuu wake wa kazi.

• Typing
• Shorthand (80 w.p.m in English and Kiswahili)
• Computer proficiency (Word, Excel, PowerPoint, Internet, E-mail, Publisher)
• Record keeping
• File management
• Meeting preparation
• Office supply management

• Form Four or Form Six certificate.
• Certificate (NTA Level 6) in Secretarial Studies.
• Passed Kiswahili and English with a speed of 80 words per minute.
• Training in office computer programs (Word, Excel, PowerPoint, Internet, E-mail, Publisher) from a government-recognized college.