Job Description

The Finance Officer – Account Receivable will manage project’s day-to-day cash needs, travel requests, payments, procurement, contracts, regional office finances, policies and procedures, consultants, travel and logistics, and project reporting. The Finance Officer will be responsible for overseeing all financial and accounting issues at the regional level. S/he will work under the direct supervision of Senior Finance Officer.

Responsibilities

Accounts Receivable:

• Efficiently manage all the project regional office non-petty cash disbursements ensuring compliance with all applicable internal controls and Jhpiego, JHU and USG financial management policies and procedures.
• Ensure that all project expenditure is reasonable, allocable and allowable, has adequate supporting documentation, has the appropriate expense class and account coding, has been approved and that goods, services and due deliverables have been received, accepted and are in good condition prior to finalizing payment.
• Ensure all the Staff advances and project fuel reconciliations are fully reconciled and posted on time.

Taxes and Statutory Deductions:

• In coordination with the finance office, compile and remit applicable local statutory and tax amounts payable to the Tanzania Revenue Authority

Accounting System:

• In accordance with Jhpiego/JHU policies and procedures, timeously provide information to the Senior Finance Officer for QuickBooks accounting system capturing all project financial transactions.

Accounting Records:

• Maintain and manage in a systematic and efficient manner, accurate financial records and support documentation (both hard and electronic copies) of all financial transactions for the project.
• Ensure all documents have been duly reviewed and approved, they have been marked “PAID” and voucher and check numbers have been assigned that reference the documents to QuickBooks.
• Safeguard all the original financial documentation and take charge of the Project finance filing system.

Petty cash Management:

• Responsible for petty cash management according to Jhpiego guidelines

Project and Travel Advances Management:

• Support Project implementation by way of preparing and/or reviewing project activity advance requests.
• Travel to the field and manage cash disbursements to activity participants in accordance with Jhpiego policies and procedures.
• Manage cash with the highest degree of integrity, diligence and security consciousness.
• Collect all necessary documentation and prepare timely project activity expense reports and banks unexpended funds.

Audit:

• Work closely with the Senior Finance Officer through audits and financial reviews.

Required Qualifications

• Degree in Accounting, Finance, or Business Administration – Advanced Degree an added advantage
• Basic accounting knowledge – CPA I or efforts in acquiring accounting qualifications or equivalent
• Computers skills including use of spreadsheets and/or accounting packages.
• Must have demonstrated book-keeping skills, an understanding of maintenance of ledger entries, cash book and account entries and bank reconciliation.
• Knowledge of generally accepted accounting principles (GAAP)
• Experience with audits and financial reviews
• Knowledge of USG regulations would be an added advantage.
• Previous experience with nonprofit organization will be an added advantage.
• Ability to travel up to 30% of time.
• Understanding of USG rules and regulations

Preferred Qualifications

• Strong interpersonal, facilitation, and written communication skills in English; fluency in Kiswahili required.
• Strong experience translating approved work plans into coordinated regional implementation, tracking progress, and addressing operational bottlenecks.

• Efficiently manage all the project regional office non-petty cash disbursements ensuring compliance with all applicable internal controls and Jhpiego, JHU and USG financial management policies and procedures.
• Ensure that all project expenditure is reasonable, allocable and allowable, has adequate supporting documentation, has the appropriate expense class and account coding, has been approved and that goods, services and due deliverables have been received, accepted and are in good condition prior to finalizing payment.
• Ensure all the Staff advances and project fuel reconciliations are fully reconciled and posted on time.
• In coordination with the finance office, compile and remit applicable local statutory and tax amounts payable to the Tanzania Revenue Authority
• In accordance with Jhpiego/JHU policies and procedures, timeously provide information to the Senior Finance Officer for QuickBooks accounting system capturing all project financial transactions.
• Maintain and manage in a systematic and efficient manner, accurate financial records and support documentation (both hard and electronic copies) of all financial transactions for the project.
• Ensure all documents have been duly reviewed and approved, they have been marked “PAID” and voucher and check numbers have been assigned that reference the documents to QuickBooks.
• Safeguard all the original financial documentation and take charge of the Project finance filing system.
• Responsible for petty cash management according to Jhpiego guidelines
• Support Project implementation by way of preparing and/or reviewing project activity advance requests.
• Travel to the field and manage cash disbursements to activity participants in accordance with Jhpiego policies and procedures.
• Manage cash with the highest degree of integrity, diligence and security consciousness.
• Collect all necessary documentation and prepare timely project activity expense reports and banks unexpended funds.
• Work closely with the Senior Finance Officer through audits and financial reviews.

• Basic accounting knowledge
• Computer skills including use of spreadsheets and/or accounting packages.
• Demonstrated book-keeping skills
• Understanding of maintenance of ledger entries, cash book and account entries and bank reconciliation.
• Knowledge of generally accepted accounting principles (GAAP)
• Experience with audits and financial reviews
• Strong interpersonal, facilitation, and written communication skills in English
• Fluency in Kiswahili

• Degree in Accounting, Finance, or Business Administration – Advanced Degree an added advantage
• Basic accounting knowledge – CPA I or efforts in acquiring accounting qualifications or equivalent
• Computers skills including use of spreadsheets and/or accounting packages.
• Must have demonstrated book-keeping skills, an understanding of maintenance of ledger entries, cash book and account entries and bank reconciliation.
• Knowledge of generally accepted accounting principles (GAAP)
• Experience with audits and financial reviews
• Knowledge of USG regulations would be an added advantage.
• Previous experience with nonprofit organization will be an added advantage.
• Ability to travel up to 30% of time.
• Understanding of USG rules and regulations
• Strong interpersonal, facilitation, and written communication skills in English; fluency in Kiswahili required.
• Strong experience translating approved work plans into coordinated regional implementation, tracking progress, and addressing operational bottlenecks.