SGS Company is seeking a highly competent, proactive and commercially minded Finance, Administration & Operations Coordinator to support the establishment and growth of the Company.

This is a key start-up position responsible for establishing and coordinating the Company’s finance, procurement, supply chain, regulatory, administrative and commercial support functions.

Responsibilities or duties

Finance & Administration

• Establish and manage accounting, banking, cash management, payment and financial control systems.
• Manage deposits, reconciliations, accounts payable and receivable, payroll and financial records.
• Manage general office administration, documentation, contracts, office supplies and service providers.
• Prepare periodic financial and management reports.
• Ensure proper financial controls, approvals and documentation.

Sourcing, Procurement & Supplier Management

• Identify and establish relationships with international dental and medical manufacturers, principals, distributors and authorized agents.
• Source and evaluate new products and suppliers based on quality, regulatory requirements, pricing, availability and market potential.
• Manage the end-to-end procurement process, from product identification and quotation to negotiation, purchase orders, supplier confirmation and delivery.
• Maintain supplier records, agreements, pricing and product information.
• Monitor supplier performance, lead times, product availability and commercial terms.
• Develop a reliable local and international supplier network to support the Company’s product portfolio and growth.

Importation, Regulatory Compliance & Logistics

• Coordinate the movement of procured goods from suppliers through shipment, customs clearance and final delivery.
• Manage documentation and applications for TMDA, TAEC and other applicable permits, registrations and clearances.
• Coordinate with clearing and forwarding agents, shipping companies, transporters and regulatory authorities.
• Manage registration and renewal of company, office and operational licenses, permits and certificates.
• Monitor shipment status, clearance timelines and related logistics costs.
• Ensure all required import and regulatory documentation is properly maintained.

Costing, Inventory & Stores

• Establish and maintain product costing and landed-cost systems.
• Ensure all relevant procurement, freight, clearance, taxes, duties and logistics costs are properly captured in product costs.
• Support management in setting selling prices and maintaining appropriate margins.
• Establish and oversee stores and inventory control procedures.
• Coordinate receiving, storage, stock movement, stock records and periodic stock reconciliation.
• Maintain proper accountability and documentation for company inventory and assets.

Sales, Marketing & Commercial Support

• Coordinate with and provide operational oversight to the Sales & Marketing Department.
• Support product launches, market development, customer acquisition and sales planning.
• Provide the sales team with accurate product, pricing, availability and supplier information.
• Monitor sales performance, market opportunities, product demand and customer feedback.
• Identify potential customers, strategic partnerships and new business opportunities.

Business & Operational Development

• Develop and implement SOPs, policies, systems and internal controls appropriate for a growing healthcare supply business.
• Establish effective workflows between Procurement, Finance, Stores, Sales and Administration.
• Support management in product portfolio development, supplier strategy, cost optimization and operational planning.
• Monitor operational performance and recommend improvements to management.

Qualifications or requirements (e.g., education, skills)

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Accounting, Finance, Business Administration, Procurement, Supply Chain Management or a related discipline.
• CPA(T), ACCA, CIPS or equivalent professional qualification is an added advantage.
• Strong financial, commercial, analytical and negotiation skills.
• Excellent organizational, communication and stakeholder-management abilities.
• Ability to establish systems, manage multiple functions and work independently in a start-up environment.
• High level of integrity, accountability, professionalism and confidentiality.

Experience needed

• Minimum 3–5 years of relevant professional experience.
• Proven experience in procurement, international sourcing, importation and supplier relationship management.
• Experience in the dental, medical, healthcare or laboratory supplies sector is highly desirable.

• Establish and manage accounting, banking, cash management, payment and financial control systems.
• Manage deposits, reconciliations, accounts payable and receivable, payroll and financial records.
• Manage general office administration, documentation, contracts, office supplies and service providers.
• Prepare periodic financial and management reports.
• Ensure proper financial controls, approvals and documentation.
• Identify and establish relationships with international dental and medical manufacturers, principals, distributors and authorized agents.
• Source and evaluate new products and suppliers based on quality, regulatory requirements, pricing, availability and market potential.
• Manage the end-to-end procurement process, from product identification and quotation to negotiation, purchase orders, supplier confirmation and delivery.
• Maintain supplier records, agreements, pricing and product information.
• Monitor supplier performance, lead times, product availability and commercial terms.
• Develop a reliable local and international supplier network to support the Company’s product portfolio and growth.
• Coordinate the movement of procured goods from suppliers through shipment, customs clearance and final delivery.
• Manage documentation and applications for TMDA, TAEC and other applicable permits, registrations and clearances.
• Coordinate with clearing and forwarding agents, shipping companies, transporters and regulatory authorities.
• Manage registration and renewal of company, office and operational licenses, permits and certificates.
• Monitor shipment status, clearance timelines and related logistics costs.
• Ensure all required import and regulatory documentation is properly maintained.
• Establish and maintain product costing and landed-cost systems.
• Ensure all relevant procurement, freight, clearance, taxes, duties and logistics costs are properly captured in product costs.
• Support management in setting selling prices and maintaining appropriate margins.
• Establish and oversee stores and inventory control procedures.
• Coordinate receiving, storage, stock movement, stock records and periodic stock reconciliation.
• Maintain proper accountability and documentation for company inventory and assets.
• Coordinate with and provide operational oversight to the Sales & Marketing Department.
• Support product launches, market development, customer acquisition and sales planning.
• Provide the sales team with accurate product, pricing, availability and supplier information.
• Monitor sales performance, market opportunities, product demand and customer feedback.
• Identify potential customers, strategic partnerships and new business opportunities.
• Develop and implement SOPs, policies, systems and internal controls appropriate for a growing healthcare supply business.
• Establish effective workflows between Procurement, Finance, Stores, Sales and Administration.
• Support management in product portfolio development, supplier strategy, cost optimization and operational planning.
• Monitor operational performance and recommend improvements to management.

• Strong financial skills
• Strong commercial skills
• Strong analytical skills
• Strong negotiation skills
• Excellent organizational abilities
• Excellent communication abilities
• Excellent stakeholder-management abilities
• Ability to establish systems
• Ability to manage multiple functions
• Ability to work independently

• Bachelor’s Degree in Accounting, Finance, Business Administration, Procurement, Supply Chain Management or a related discipline.
• CPA(T), ACCA, CIPS or equivalent professional qualification is an added advantage.
• Proven experience in procurement, international sourcing, importation and supplier relationship management.
• Experience in the dental, medical, healthcare or laboratory supplies sector is highly desirable.
• High level of integrity, accountability, professionalism and confidentiality.