Background

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us on our fight for an AIDS-free generation.

Job Description

Job title: Senior Grant Manager

Location: Tanzania, Dar es Salaam

Job grade: Seven (7)

Reporting: Associate Director Program Financial Analysis and Grants Management

Roles Summary

Responsible for the provision of grants & sub-grants management support to EGPAF Tanzania’s programs and ensures compliance with the terms and conditions of the Foundation’s awards, applicable EGPAF and US and Tanzania Governments audit, cost and Administrative principles and regulations.

Essential Duties And Responsibilities

Provide technical Sub-agreements / Grants Knowledge and Management

• Provide technical support to management on country specific grants management issues.
• Provide policy guidance and interpretation for program staff and sub recipients on applicable rules and regulations
• Provide training and orientation to staff & sub recipients on donor rules and regulations as well as Foundation policies and procedures.
• Develop and maintain tracking systems on identified sub recipients’ compliance issues.
• Provide team leadership for post award management and processes
• Communicate with colleagues in the country office to understand funder objectives, requirements and related program activities and to ensure fulfillment of commitments.

Sub Award Management And Monitoring

• Oversee the review and evaluation of sub-recipient applications and proposals.
• Oversees Pre-Award assessment process and ensures organizations have the capacity to appropriately manage a Sub Award.
• Coordinates the review and evaluation of subrecipient applications and proposals. Ensures Sub Recipient documents are accurate and complete.
• Oversees the negotiation of subagreement terms and conditions and prepares final subagreement award documents as well as modifications.
• Monitors subrecipient performance to ensure compliance with the terms and conditions of award.
• Oversee the conducting of targeted in-depth risk assessments of sub-grant programs producing reports which will include recommendations for corrective action and the level of assistance, if any, required
• Provide on-going assistance to subrecipients to administer their subagreements compliant with all terms and conditions.
• Manages the subagreement close out process.
• Works closely with sub-agreement, financial and technical staff and provides guidance as necessary on subagreement requirements.
• Ensure amendments to sub-agreement are developed and processed in a timely manner as needed.
• Addresses problems or concerns with management of Sub Awards in a timely and effective manner.
• Ensure each Sub Recipient is audited on a bi-annual basis and ensure all outstanding audit findings are addressed and resolved in a timely manner.
• Develop audit plans with C&G team for sub-awards and ensure they are properly implemented.
• Generate monthly subs budget to actual reports and submit them to the Supervisor.
• Monitor the budget execution of the subgrantees vs the milestones required
• Build capacity of C&G team in regards to auditing activities.
• Develop and maintains Sub-agreements/Grants Information Management Systems (CGIS), including filing, archiving, organization, and dissemination of sub-agreements/grants information
• Ensure all C&G documents (electronic and paper) are complete, updated, and organized.
• Ensure all CGIS information is updated and accurate for EGPAF Tanzania program.
• Train and build capacity of All Staff on use of CGIS.
• Generate regular reports on the status of sub-agreements using CGIS and disseminate to appropriate staff.

Cash Requests

• Ensure each Sub Recipient has available funds, within the limitations of their sub-agreement, at all times.
• Ensure all cash requests are submitted by each Sub Recipient on a monthly/quarterly basis and in a timely manner.
• Monitors subrecipients’ expenditures against approved budget and program objectives and ensures Grants Officers have completed the Cash Request Checklist for each Cash Request.

Training

• Together with EGPAF’s technical teams, leads the subrecipient pre-award assessment and budget development process.
• Provide training on USG, Sub Award, EGPAF, and donor regulations and financial management to sub recipients and EGPAF TZ staff as a whole.

Field Support

• Liaise with Field C&G Staff to ensure standard C&G policies and procedures are implemented in each Field Office.
• Conduct Trainings and Meetings with C&G Staff to build capacity and understanding of C&G activities – including quarterly meetings with all C&G staff.
• Conduct visits to Field Offices to assist with implementation of C&G activities and policies and build capacity and understanding of staff.
• Any other relevant duties as assigned by the Director of Operations.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Public Health, International Development, or a related field. Master's degree and Professional Accounting qualification, such as CPA or equivalent is preferred.
• Minimum of 7 years of progressive grants management experience, including oversight of large and complex donor-funded awards.
• Demonstrated experience managing grants funded by USAID, CDC, PEPFAR, or other US Government donors.
• Strong knowledge of USG rules and regulations, donor compliance requirements, and grant lifecycle management.
• Proven experience in budgeting, financial monitoring, donor reporting, subrecipient management, and award closeout.
• Experience supporting audits, risk management, and compliance reviews.
• Strong leadership skills with experience supervising and mentoring grants staff.
• Excellent analytical, organizational, and communication skills.
• Proficiency in Microsoft Office applications, particularly Excel.

Bonus if you have

• Experience working in health, HIV/AIDS, public health, or international development programs.
• Knowledge of grants management systems and donor-funded project operations.

• Provide technical support to management on country specific grants management issues.
• Provide policy guidance and interpretation for program staff and sub recipients on applicable rules and regulations
• Provide training and orientation to staff & sub recipients on donor rules and regulations as well as Foundation policies and procedures.
• Develop and maintain tracking systems on identified sub recipients’ compliance issues.
• Provide team leadership for post award management and processes
• Communicate with colleagues in the country office to understand funder objectives, requirements and related program activities and to ensure fulfillment of commitments.
• Oversee the review and evaluation of sub-recipient applications and proposals.
• Oversees Pre-Award assessment process and ensures organizations have the capacity to appropriately manage a Sub Award.
• Coordinates the review and evaluation of subrecipient applications and proposals. Ensures Sub Recipient documents are accurate and complete.
• Oversees the negotiation of subagreement terms and conditions and prepares final subagreement award documents as well as modifications.
• Monitors subrecipient performance to ensure compliance with the terms and conditions of award.
• Oversee the conducting of targeted in-depth risk assessments of sub-grant programs producing reports which will include recommendations for corrective action and the level of assistance, if any, required
• Provide on-going assistance to subrecipients to administer their subagreements compliant with all terms and conditions.
• Manages the subagreement close out process.
• Works closely with sub-agreement, financial and technical staff and provides guidance as necessary on subagreement requirements.
• Ensure amendments to sub-agreement are developed and processed in a timely manner as needed.
• Addresses problems or concerns with management of Sub Awards in a timely and effective manner.
• Ensure each Sub Recipient is audited on a bi-annual basis and ensure all outstanding audit findings are addressed and resolved in a timely manner.
• Develop audit plans with C&G team for sub-awards and ensure they are properly implemented.
• Generate monthly subs budget to actual reports and submit them to the Supervisor.
• Monitor the budget execution of the subgrantees vs the milestones required
• Build capacity of C&G team in regards to auditing activities.
• Develop and maintains Sub-agreements/Grants Information Management Systems (CGIS), including filing, archiving, organization, and dissemination of sub-agreements/grants information
• Ensure all C&G documents (electronic and paper) are complete, updated, and organized.
• Ensure all CGIS information is updated and accurate for EGPAF Tanzania program.
• Train and build capacity of All Staff on use of CGIS.
• Generate regular reports on the status of sub-agreements using CGIS and disseminate to appropriate staff.
• Ensure each Sub Recipient has available funds, within the limitations of their sub-agreement, at all times.
• Ensure all cash requests are submitted by each Sub Recipient on a monthly/quarterly basis and in a timely manner.
• Monitors subrecipients’ expenditures against approved budget and program objectives and ensures Grants Officers have completed the Cash Request Checklist for each Cash Request.
• Together with EGPAF’s technical teams, leads the subrecipient pre-award assessment and budget development process.
• Provide training on USG, Sub Award, EGPAF, and donor regulations and financial management to sub recipients and EGPAF TZ staff as a whole.
• Liaise with Field C&G Staff to ensure standard C&G policies and procedures are implemented in each Field Office.
• Conduct Trainings and Meetings with C&G Staff to build capacity and understanding of C&G activities – including quarterly meetings with all C&G staff.
• Conduct visits to Field Offices to assist with implementation of C&G activities and policies and build capacity and understanding of staff.
• Any other relevant duties as assigned by the Director of Operations.

• Grants management
• Sub-award management
• USG rules and regulations
• Donor compliance
• Budgeting
• Financial monitoring
• Donor reporting
• Risk management
• Compliance reviews
• Leadership
• Supervision
• Mentoring
• Analytical skills
• Organizational skills
• Communication skills
• Microsoft Office (Excel)

• Bachelor's degree in Finance, Accounting, Business Administration, Public Health, International Development, or a related field.
• Master's degree and Professional Accounting qualification, such as CPA or equivalent is preferred.
• Minimum of 7 years of progressive grants management experience, including oversight of large and complex donor-funded awards.
• Demonstrated experience managing grants funded by USAID, CDC, PEPFAR, or other US Government donors.
• Strong knowledge of USG rules and regulations, donor compliance requirements, and grant lifecycle management.
• Proven experience in budgeting, financial monitoring, donor reporting, subrecipient management, and award closeout.
• Experience supporting audits, risk management, and compliance reviews.
• Strong leadership skills with experience supervising and mentoring grants staff.
• Excellent analytical, organizational, and communication skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience working in health, HIV/AIDS, public health, or international development programs is a plus.
• Knowledge of grants management systems and donor-funded project operations is a plus.