Job Description

The Snr Finance Officer provides project management support to Jhpiego Programs to ensure projects run smoothly. Working with all stakeholders, He/she identifies risks that hinder the achievement of Jhpiego’s objectives, assesses their adequacy, and recommends appropriate internal control systems to reduce associated risks. The Snr Finance Officer will provide guidance, training, and compliance oversight in the areas of procurement, inventory management, subrecipient monitoring, and financial management. He/She will work closely with senior management, finance, administrative, and human resources staff to ensure compliance with Jhpiego, Johns Hopkins University, and donor regulations.

Responsibilities

Program Management

• Works with program managers/Project Directors/COPs to develop annual budgets for projects/programs; review those budgets for accuracy, reasonability, completeness and donor compliance.
• Manage project specific risks as well as general financial and operational risks by identifying, assessing, analyzing and controlling the risks. This includes ensuring risk mitigation plans are implemented in collaboration with the senior management team.
• Reviews QuickBooks transactions to ensure correct charging to projects and general ledgers; prepares Projects monthly financial reports and reviews any other financial reports before submission to the Snr Finance Manager
• Prepares financial reports for donors, Prime partners or internally funded projects as required and submits them for review in time.
• Monitoring program/project expenses by ensuring timely preparation of projections, expenditure reports, accruals and projections and burn rates monthly and advising program staff on any red flags.
• Ensures that purchase orders and outstanding advances for respective projects are cleared in time and no open POs and outstanding advances remain outstanding for more than 30 days. This includes submitting open POs and outstanding advance status reports monthly to Senior Finance Manager and project team leads.
• Support the Finance Manager coordinating and managing project, annual or any specific audit, pre-audit or any financial or Internal Control Review (ICR) undertaken in The Tanzania office.
• Member of audit preparatory team and actively involved in country office audit and donor specific audits; Prepare audit schedules and other required documents as requested by auditors or ICR team and follow up on the progress of implementation of recommendations and directions as per ICR/Donor or statutory audit reports.
• Ensures compliance with U.S. laws and regulations pertaining to disbarment and anti-terrorist laws
• Coordinates spot checks during activity implementation and do regular desk reviews for activity and other payments made against the project funds.
• Work closely with project teams leads to ensure smooth closeout for respective projects.
• Assume other duties as assigned by the supervisor.

Required Qualifications

• Undergraduate degree in Accounting, Finance.
• Minimum of diploma in Taxation
• Master’s degree in business or related field an added advantage
• CCPA/ACCA Finalist or equivalent
• Minimum of 6 to 7 years’ relevant experience in finance or accounting
• Past audit experience will added advantage.

Preferred Qualifications

• Communication and interpersonal skills - Strong written and oral communication skills.
• Excellent interpersonal skills and ability to deal with staff at all levels
• Tax Knowledge - In depth knowledge of Tanzania income tax regulations
• Understanding of USG rules and regulations
• Supervisory skills - Ability to Mentor and train other Finance staff
• Knowledge of the Microsoft office suite

• Works with program managers/Project Directors/COPs to develop annual budgets for projects/programs; review those budgets for accuracy, reasonability, completeness and donor compliance.
• Manage project specific risks as well as general financial and operational risks by identifying, assessing, analyzing and controlling the risks. This includes ensuring risk mitigation plans are implemented in collaboration with the senior management team.
• Reviews QuickBooks transactions to ensure correct charging to projects and general ledgers; prepares Projects monthly financial reports and reviews any other financial reports before submission to the Snr Finance Manager
• Prepares financial reports for donors, Prime partners or internally funded projects as required and submits them for review in time.
• Monitoring program/project expenses by ensuring timely preparation of projections, expenditure reports, accruals and projections and burn rates monthly and advising program staff on any red flags.
• Ensures that purchase orders and outstanding advances for respective projects are cleared in time and no open POs and outstanding advances remain outstanding for more than 30 days. This includes submitting open POs and outstanding advance status reports monthly to Senior Finance Manager and project team leads.
• Support the Finance Manager coordinating and managing project, annual or any specific audit, pre-audit or any financial or Internal Control Review (ICR) undertaken in The Tanzania office.
• Member of audit preparatory team and actively involved in country office audit and donor specific audits; Prepare audit schedules and other required documents as requested by auditors or ICR team and follow up on the progress of implementation of recommendations and directions as per ICR/Donor or statutory audit reports.
• Ensures compliance with U.S. laws and regulations pertaining to disbarment and anti-terrorist laws
• Coordinates spot checks during activity implementation and do regular desk reviews for activity and other payments made against the project funds.
• Work closely with project teams leads to ensure smooth closeout for respective projects.
• Assume other duties as assigned by the supervisor.

• Strong written and oral communication skills.
• Excellent interpersonal skills and ability to deal with staff at all levels
• In depth knowledge of Tanzania income tax regulations
• Understanding of USG rules and regulations
• Ability to Mentor and train other Finance staff
• Knowledge of the Microsoft office suite

• Undergraduate degree in Accounting, Finance.
• Minimum of diploma in Taxation
• Master’s degree in business or related field an added advantage
• CCPA/ACCA Finalist or equivalent
• Past audit experience will added advantage.