Vacancy title:
Secretary

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]

Jobs at:
European Union

Deadline of this Job:
Sunday, September 14 2025

Duty Station:
Dar es Salaam | Tanzania

Summary
Date Posted: Wednesday, September 3 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The European Union (EU) is an economic and political partnership of European countries, playing a significant role in international affairs through diplomacy, trade, development aid, and collaboration with global organizations. Represented abroad by over 140 diplomatic representations, known as EU Delegations, the EU functions similarly to an embassy. The EU Delegation to the United Republic of Tanzania and the East African Community (EAC), based in Dar es Salaam, operates as a fully-fledged diplomatic mission. It works closely with the Embassies and Consulates of the 27 EU Member States to represent the EU in dealings with the Tanzanian government on matters within the EU’s remit.

Position Overview

The EU Delegation is seeking a Secretary (Local Agent Group 3) for its Political, Press, and Information Section. The successful candidate will work under the supervision of the Head of the Political, Press, and Information Section, providing secretarial and administrative support. The role may involve occasional atypical working hours, depending on the Delegation’s needs.

Key Responsibilities

The main tasks and duties for the Secretary position include:

• Performing general secretarial duties, such as keeping diaries, screening phone calls, organizing meetings and missions, managing travel, handling correspondence, and filing.
• Supporting the maintenance of positive working relationships with representatives of EU Member States’ diplomatic missions, development partners, and project stakeholders.
• Assisting in general project management support or providing information as requested by the section or its Head.
• Managing consultancies and visitors related to programs or contracts in the section’s portfolio.
• Handling the filing, storage, maintenance, and destruction (as appropriate) of unclassified hard or soft copy documents.
• Supporting the processing of daily press reports.
• Assisting with the preparation, maintenance, and delivery of communication and visibility events, promotional materials, and social media platforms.
• Representing the EU Delegation at locally organized events.

Compensation and Contract Details

• The base salary will depend on relevant and verified employment experience, typically starting from TZS 3,271,902.
• A competitive benefits package is offered, subject to certain conditions, including personal leave days, public holidays, health insurance, and a retirement savings plan.
• The position is a two-year fixed-term contract with a nine-month probationary period, renewable based on organizational needs and performance.

Minimum Requirements and Eligibility Criteria

Compulsory Requirements:

• Bachelor’s degree in Secretarial Studies or an equivalent qualification.
• At least three years of professional experience in a related field.
• Fluency in written and spoken English and Swahili.
• Proficiency in Microsoft Office, Excel, and Outlook.

Assets (Preferred):

• Relevant training in secretarial or archiving tasks.
• Secretarial or archiving experience.
• Knowledge of an additional European language.
• Familiarity with document management systems.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

To apply, candidates must submit:

• A cover letter in English stating their motivation for applying.
• A CV in Europass format (available at https://europa.eu/europass/eportfolio/screen/cv-editor?lang=en).
• Applications must be sent to eeasjobs-207@eeas.europa.eu with the subject line “Secretary-157075” no later than 23:59 (local time) on 14 September 2025.

Selection Process

• • The successful candidate will undergo a medical check and background check.
  • Eligible applications will be reviewed by a Selection Committee. Depending on the number of applications, the selection process may include shortlisting based on the cover letter and CV, practical testing, and interviews.
  • Only candidates advancing to each successive selection phase will be contacted individually.
  • The Delegation will inform all candidates of the recruitment outcome using the same means of publication as this job advertisement.
  • For questions or comments, contact the Delegation’s Administration, not the Selection Committee members. The Delegation will not provide additional information or discuss the selection procedure.

Equal Opportunities

The European Union is committed to an equal opportunities policy, promoting gender equality and preventing discrimination. Applications from qualified candidates from diverse backgrounds are encouraged to foster a workplace where every staff member feels respected, valued, and able to reach their full potential.

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