RECORDS MANAGEMENT ASSISTANT II (HEALTH MANAGEMENT RECORDS)

Chuo cha Ufundi Arusha (ATC)

Duties and Responsibilities

• To receive correspondence and files;
• To receive and distribute official publications according to standing instructions;
• To sort outgoing correspondence in accordance with instructions or established means of dispatch and checks date and signature;
• To record all outgoing registered correspondence and telegrams;
• To dispatch mail going straight to campuses, departments, mail clearing centre and Post office in time according to instructions, classification and current dispatch timetables of mail clearing centre and Post Office;
• To assemble flimsy copies and files them for circulation to listed Officers;
• To re-address mails and answers questions on dispatch, postage and postal procedures and regulations; and
• To perform any other duties and responsibilities as may be assigned by Supervisor.

Qualifications

• Holder of Ordinary Diploma (NTA Level 6) in Health Management Records with ICT skills from a recognized and reputable institution.

• To receive correspondence and files;
• To receive and distribute official publications according to standing instructions;
• To sort outgoing correspondence in accordance with instructions or established means of dispatch and checks date and signature;
• To record all outgoing registered correspondence and telegrams;
• To dispatch mail going straight to campuses, departments, mail clearing centre and Post office in time according to instructions, classification and current dispatch timetables of mail clearing centre and Post Office;
• To assemble flimsy copies and files them for circulation to listed Officers;
• To re-address mails and answers questions on dispatch, postage and postal procedures and regulations; and
• To perform any other duties and responsibilities as may be assigned by Supervisor.

• ICT skills

• Ordinary Diploma (NTA Level 6) in Health Management Records with ICT skills from a recognized and reputable institution.