Duties and Responsibilities

i.To type all general correspondence and non-confidential matters;

ii.To receive visitors and interviewing them about their problems, and direct them to places where they can be addressed;

iii.To keep information and records of events, appointments, guests, dates of meeting, trip of his superior and the schedule of other works;

iv.To look for files and documents needed in the implementation if work duties;

v.To receive files and distribute to officers in the relevant department/unit/section;

vi.To collect, maintain and return files and documents to the relevant department;

vii.To organize excerpts and making preparations for various meeting

viii.To prepare a list of office equipment needs; and

ix.To perform any other duties as may be assigned by the supervisor.

Qualifications

Form IV & VI in Secondary Education Certificate with Diploma in Secretarial Studies or NTA level 6 equivalent qualification from a recognized institution who have passed Shorthand (English) and Hatimkato (Kiswahili) at speed of 100 words per minute with computer knowledge in MS-Word, MS-Excel, Power Point, Internet, Email, Ms-Publisher from recognized institutions.

• To type all general correspondence and non-confidential matters;
• To receive visitors and interviewing them about their problems, and direct them to places where they can be addressed;
• To keep information and records of events, appointments, guests, dates of meeting, trip of his superior and the schedule of other works;
• To look for files and documents needed in the implementation if work duties;
• To receive files and distribute to officers in the relevant department/unit/section;
• To collect, maintain and return files and documents to the relevant department;
• To organize excerpts and making preparations for various meeting
• To prepare a list of office equipment needs; and
• To perform any other duties as may be assigned by the supervisor.

• Shorthand (English) at 100 words per minute
• Hatimkato (Kiswahili) at 100 words per minute
• Computer knowledge in MS-Word
• MS-Excel
• Power Point
• Internet
• Email
• Ms-Publisher

• Form IV & VI in Secondary Education Certificate
• Diploma in Secretarial Studies or NTA level 6 equivalent qualification from a recognized institution
• Passed Shorthand (English) and Hatimkato (Kiswahili) at speed of 100 words per minute
• Computer knowledge in MS-Word, MS-Excel, Power Point, Internet, Email, Ms-Publisher from recognized institutions.