Background information about the job or company (e.g., role context, company overview)

Taasisi ya Teknolojia Dar es Salaam (DIT) is seeking to fill 7 positions for Office Management Secretary II.

Responsibilities or duties

• To type, edit and format all general correspondences;
• To file copy of typed letters in relevant files;
• To attend telephone calls and take messages;
• To record incoming and outgoing files and correspondences;
• To ensure timely open of respective office;
• To receive and direct visitors;
• To ensure necessary facilities for proper job performance;
• To take proper care of working tools;
• To arrange and schedules appointments, meetings and events;
• To monitor office supplies and ordering replacement; and
• To perform any other related duties as may be assigned by immediate supervisor.

Qualifications or requirements (e.g., education, skills)

Holder of Form IV/VI certificate with passes in English and Kiswahili and Diploma in Secretarial Studies from a recognized institution who have passed Shorthand (English) and Hatimkato (Kiswahili) at a speed of 100 words per minute.

• Type, edit and format all general correspondences
• File copy of typed letters in relevant files
• Attend telephone calls and take messages
• Record incoming and outgoing files and correspondences
• Ensure timely open of respective office
• Receive and direct visitors
• Ensure necessary facilities for proper job performance
• Take proper care of working tools
• Arrange and schedules appointments, meetings and events
• Monitor office supplies and ordering replacement
• Perform any other related duties as may be assigned by immediate supervisor

• Shorthand (English) at 100 wpm
• Hatimkato (Kiswahili) at 100 wpm
• Typing
• Editing
• Formatting
• Filing
• Telephone etiquette
• Message taking
• Record keeping
• Office management
• Visitor reception
• Appointment scheduling
• Meeting and event arrangement
• Office supply monitoring

• Form IV/VI certificate with passes in English and Kiswahili
• Diploma in Secretarial Studies from a recognized institution
• Passed Shorthand (English) at a speed of 100 words per minute
• Passed Hatimkato (Kiswahili) at a speed of 100 words per minute