Background

Enza Zaden Tanzania Ltd is a horticultural company that produces high quality hybrid seeds. The seeds produced are all exported to the mother company based in the Netherlands. After thorough quality checks the seeds are re-exported all over the world under the Enza Zaden logo.

Objective of the Role

Support the General Manager by handling all administrative tasks.

Main Activities

• Manage and coordinate meeting schedules and calendar arrangements.
• Coordinate communications and oversee public relations initiatives.
• Take detailed and precise meeting notes.
• Coordinate travel arrangements including logistics, visa applications, and work permits.
• Compile reports, presentations, correspondence, and briefs.
• Execute various administrative tasks.
• Adhere to all GSPP/Non-GSPP protocols and workplace procedures.
• Undertake additional tasks as directed by the Manager.

Specific Tasks

• Organize the General Manager’s calendar and coordinate meetings and appointments for both the General Manager and the management team.
• Serve as the primary liaison between the General Manager and internal/external clients. Facilitate communication and collaboration with the Enza Zaden Holland team and government entities.
• Attend designated meetings and accurately document minutes. Ensure the precision of recorded minutes, distribute them to attendees after approval from the General Manager, and maintain proper filing procedures.
• Arrange travel arrangements, including flights, accommodations, and transportation, for Management or other designated personnel. Prepare and submit visa applications and work permits in compliance with Tanzanian regulations.
• Gather and consolidate reports from various departments, presenting them to the General Manager. Draft letters and responses, seeking review and approval from the General Manager before dissemination.
• Offer administrative assistance to the Technical, Finance, and Operations departments.
• Adhere to hygiene and safety protocols.
• Execute any additional tasks delegated by the Manager.

Qualifications and Skills

• Bachelor’s degree in social science or a related field.
• Minimum of 6 years of experience as a Management Assistant or Executive Personal Assistant.
• Excellent organizational skills.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in both English and Swahili languages.

Our Offer

We offer a competitive salary, benefit package and an innovative environment. Teamwork, entrepreneurship, drive, a passion to learn and to share knowledge, respect for sustainable development and integrity are our most precious values. Our international work environment offers a range of possibilities to motivated qualified people with excellent interpersonal and organizational skills.

• Manage and coordinate meeting schedules and calendar arrangements.
• Coordinate communications and oversee public relations initiatives.
• Take detailed and precise meeting notes.
• Coordinate travel arrangements including logistics, visa applications, and work permits.
• Compile reports, presentations, correspondence, and briefs.
• Execute various administrative tasks.
• Adhere to all GSPP/Non-GSPP protocols and workplace procedures.
• Undertake additional tasks as directed by the Manager.
• Organize the General Manager’s calendar and coordinate meetings and appointments for both the General Manager and the management team.
• Serve as the primary liaison between the General Manager and internal/external clients. Facilitate communication and collaboration with the Enza Zaden Holland team and government entities.
• Attend designated meetings and accurately document minutes. Ensure the precision of recorded minutes, distribute them to attendees after approval from the General Manager, and maintain proper filing procedures.
• Arrange travel arrangements, including flights, accommodations, and transportation, for Management or other designated personnel. Prepare and submit visa applications and work permits in compliance with Tanzanian regulations.
• Gather and consolidate reports from various departments, presenting them to the General Manager. Draft letters and responses, seeking review and approval from the General Manager before dissemination.
• Offer administrative assistance to the Technical, Finance, and Operations departments.
• Adhere to hygiene and safety protocols.
• Execute any additional tasks delegated by the Manager.

• Excellent organizational skills.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in both English and Swahili languages.

• Bachelor’s degree in social science or a related field.