Job purpose

To support the Human Resources Department in maintaining accurate and up-to-date employee records, both in physical employee files and in the HR system, while gaining practical experience in various HR functions.

Key responsibilities

1. Employee Data Management

• Maintain and update employee information in the HR system.
• Ensure employee data in the system is accurate, complete, and up to date.
• Organize and maintain physical employee files.
• Ensure all required employee documents are properly filed and available.
• Review employee files and identify missing or outdated documents.
• Support the scanning, uploading, and electronic filing of employee documents.
• Assist in maintaining employee records in accordance with company procedures.

2. HR System Support

• Assist with updating employee information, employment details, leave records, and other HR information in the system.
• Support regular data checks to identify errors, missing information, or inconsistencies.
• Assist in preparing employee data and reports from the HR system when required.

3. HR Administration

• Assist the HR team with general administrative activities.
• Support onboarding and offboarding processes by preparing and updating employee records.
• Assist in preparing HR documents and maintaining proper filing systems.
• Support the HR team in responding to employee information requests.

4. Support to Other HR Functions

• Provide support to recruitment, onboarding, employee engagement, training, and other HR activities as required.
• Assist with preparation of HR reports and other HR-related documents.
• Participate in HR projects and activities as assigned by the HR Manager.

5. Confidentiality

• Maintain confidentiality of employee information and HR records.
• Handle employee information responsibly and in accordance with company policies.

6. Other Duties

• – Perform any other duties as may be assigned by the HR Manager from time to time.

Qualifications and experience

• Bachelor’s Degree in Human Resources Management, Human Resource Management with Law, Business Administration, or a related field.
• Recent graduate or currently pursuing a relevant qualification.
• Basic knowledge of HR principles and practices.
• Good computer skills, particularly Microsoft Excel and Microsoft Office.
• Knowledge of HR systems or ERP systems will be an added advantage.

• Maintain and update employee information in the HR system.
• Ensure employee data in the system is accurate, complete, and up to date.
• Organize and maintain physical employee files.
• Ensure all required employee documents are properly filed and available.
• Review employee files and identify missing or outdated documents.
• Support the scanning, uploading, and electronic filing of employee documents.
• Assist in maintaining employee records in accordance with company procedures.
• Assist with updating employee information, employment details, leave records, and other HR information in the system.
• Support regular data checks to identify errors, missing information, or inconsistencies.
• Assist in preparing employee data and reports from the HR system when required.
• Assist the HR team with general administrative activities.
• Support onboarding and offboarding processes by preparing and updating employee records.
• Assist in preparing HR documents and maintaining proper filing systems.
• Support the HR team in responding to employee information requests.
• Provide support to recruitment, onboarding, employee engagement, training, and other HR activities as required.
• Assist with preparation of HR reports and other HR-related documents.
• Participate in HR projects and activities as assigned by the HR Manager.
• Maintain confidentiality of employee information and HR records.
• Handle employee information responsibly and in accordance with company policies.
• Perform any other duties as may be assigned by the HR Manager from time to time.

• Basic knowledge of HR principles and practices.
• Good computer skills, particularly Microsoft Excel and Microsoft Office.
• Knowledge of HR systems or ERP systems will be an added advantage.

• Bachelor’s Degree in Human Resources Management, Human Resource Management with Law, Business Administration, or a related field.
• Recent graduate or currently pursuing a relevant qualification.