Duties and Responsibilities

To type reports, minutes and all open and confidential letters;

To receive official visitors and take them to their hosts;

To keep records of events, appointments, visitors and journeys of their superiors;

To coordinate preparations of meetings;

To keep and maintain stationeries and office equipment’s;

To write notification letter of schedule of duties/journeys;

To receive and keep records of files movements; and

To perform any other relevant duties as assigned by supervisor.

Qualifications

Certificate of Secondary Education and Diploma of Secretarial Services Certificate from Public Service College or any other recognized institution with 100 W.P.M short hand either in Swahili or in English and must have certificate of computer applications (Microsoft Windows, Microsoft Office, Internet and Email).

• To type reports, minutes and all open and confidential letters;
• To receive official visitors and take them to their hosts;
• To keep records of events, appointments, visitors and journeys of their superiors;
• To coordinate preparations of meetings;
• To keep and maintain stationeries and office equipment’s;
• To write notification letter of schedule of duties/journeys;
• To receive and keep records of files movements;
• To perform any other relevant duties as assigned by supervisor.

• Typing
• Shorthand (Swahili or English, 100 W.P.M)
• Computer applications (Microsoft Windows, Microsoft Office, Internet and Email)
• Record keeping
• Coordination

• Certificate of Secondary Education
• Diploma of Secretarial Services Certificate from Public Service College or any other recognized institution
• 100 W.P.M short hand either in Swahili or in English
• Certificate of computer applications (Microsoft Windows, Microsoft Office, Internet and Email)