About the job

This position offers a unique opportunity to be part of the startup phase of the company’s local operations in Tanzania, working directly with a major international automotive corporation as it establishes and expands its footprint in the market. The successful candidate will play a key role in building operational systems, administrative structures, and support processes from the ground up.

This is an exciting opportunity for a highly organized and proactive professional who is eager to contribute to the development of a fast-growing business environment while gaining exposure to international standards and structured corporate operations.

Working in this role will involve close collaboration with senior management, sales, logistics, and external stakeholders, making it ideal for someone who thrives in a dynamic, growth-oriented setup.

Responsibilities

• Manage daily office activities and ensure smooth administrative operations.
• Maintain organized filing systems for vehicle records, customer documents, import paperwork, and company correspondence.
• Handle incoming calls, emails, and visitors professionally.
• Monitor office supplies and coordinate procurement when needed.
• Ensure all vehicle documents such as invoices, inspection reports, customs papers, and registration documents are complete and properly filed
• Prepare, verify, and maintain import documentation for Japanese vehicles.
• Assist in processing customer payments and maintaining accurate financial records related to vehicle sales.
• Maintain professional relationships with customers and provide timely follow-up support
• Maintain updated databases for vehicles in stock, sales records, customer information, and import transactions.
• Ensure company operations comply with local regulations related to vehicle importation and business administration
• Support management in implementing administrative procedures and operational improvement
• Assist in payroll preparation by compiling attendance, leave, overtime, and other employee data
• Serve as the first point of contact for routine employee administrative inquiries.
• Ensure accuracy and confidentiality of company data and records.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Human Resource Management, Office Management, Logistics, or related field.
• Proven experience in administration, preferably in automotive, import/export, or trading industry.
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office and record-management systems.
• Attention to detail, reliability, and ability to work under pressure

• Manage daily office activities and ensure smooth administrative operations.
• Maintain organized filing systems for vehicle records, customer documents, import paperwork, and company correspondence.
• Handle incoming calls, emails, and visitors professionally.
• Monitor office supplies and coordinate procurement when needed.
• Ensure all vehicle documents such as invoices, inspection reports, customs papers, and registration documents are complete and properly filed
• Prepare, verify, and maintain import documentation for Japanese vehicles.
• Assist in processing customer payments and maintaining accurate financial records related to vehicle sales.
• Maintain professional relationships with customers and provide timely follow-up support
• Maintain updated databases for vehicles in stock, sales records, customer information, and import transactions.
• Ensure company operations comply with local regulations related to vehicle importation and business administration
• Support management in implementing administrative procedures and operational improvement
• Assist in payroll preparation by compiling attendance, leave, overtime, and other employee data
• Serve as the first point of contact for routine employee administrative inquiries.
• Ensure accuracy and confidentiality of company data and records.

• Strong organizational skills
• Communication skills
• Multitasking skills
• Proficiency in Microsoft Office
• Proficiency in record-management systems
• Attention to detail
• Reliability
• Ability to work under pressure

• Diploma or Bachelor’s degree in Business Administration, Human Resource Management, Office Management, Logistics, or related field.
• Proven experience in administration, preferably in automotive, import/export, or trading industry.