Job Purpose

The Accounts Payable Specialist is responsible for facilitating timely payments to various stakeholders, including suppliers, within agreed-upon terms. Key duties include checking and verifying that all invoices are accompanied by proper supporting documentation, reconciling invoices, and accurately verifying and recording expenses.

Key Responsibilities

1. Accounts Payable & Processing

• Collect and process all invoices for payment after obtaining appropriate purchase orders and authorizations.
• Prepare scheduled payment lists and ensure payments are approved prior to processing payment orders.
• Timely process down-payment applications received from the supply chain.
• Follow up on and settle supplier advance payments.
• Maintain compliance with daily Key Performance Indicators (KPIs) regarding invoice processing volume and query resolution.
• Ensure all allocated invoices are captured before the month-end cut-off date.
• Ensure correct account coding on invoices before system booking to minimize misbooking of operating (OPEX) and capital (CAPEX) expenses.

2. Reconciliation & Reporting

• Perform monthly supplier account reconciliations and monthly reviews of supplier balances.
• Conduct monthly evaluations of accounts payable balances.
• Review long-outstanding invoices in the ledger and advise the department head on prioritization for clearance.
• Prepare down-payment age analysis, supplier aging, and other AP reports for department head review and action.

3. Vendor & Data Management

• Define suppliers in the system and maintain proper records of supplier documents and information.
• Maintain an effective filing and reference system to support finance department administration.
• Perform any other duties as assigned by the supervisor.

QHSE (Quality, Health, Safety & Environment) Responsibilities

Elsewedy Electric requires active commitment to, and accountability for, QHSE from all employees. Responsibilities include:

• Protecting and striving for the continuous improvement of health, safety, and security.
• Eliminating quality non-conformance and HSE accidents.
• Ensuring compliance with safety regulations, standards, and protocols.
• Supporting line management in managing HSE incidents and corrective/preventive actions.

Working Relationships

Internal: All departments

External: Partners & Suppliers

Job Requirements

Experience & Education

• Years of Experience: Minimum of 2 years required (3 years preferred).
• Academic Qualifications: Bachelor’s Degree in Finance, Commerce, Accounting, or a relevant discipline.
• Professional Certificates: Certified Public Accountant (CPA) is an added advantage.
• Language Proficiency: Fluent in English.

Skills & Abilities

• Proficiency in Microsoft Office.
• Good communication, problem-solving, and interpersonal skills.
• Ability to work under pressure and adapt to changing circumstances.
• Strong self-motivation, ambition, self-awareness, and concern for others.

Core Competencies

• Cooperation & Collaboration: Advanced
• Customer Intelligence: Advanced
• Excellence in Delivering Results: Advanced
• Accountability: Advanced
• Communication & Influencing: Advanced

• Collect and process all invoices for payment after obtaining appropriate purchase orders and authorizations.
• Prepare scheduled payment lists and ensure payments are approved prior to processing payment orders.
• Timely process down-payment applications received from the supply chain.
• Follow up on and settle supplier advance payments.
• Maintain compliance with daily Key Performance Indicators (KPIs) regarding invoice processing volume and query resolution.
• Ensure all allocated invoices are captured before the month-end cut-off date.
• Ensure correct account coding on invoices before system booking to minimize misbooking of operating (OPEX) and capital (CAPEX) expenses.
• Perform monthly supplier account reconciliations and monthly reviews of supplier balances.
• Conduct monthly evaluations of accounts payable balances.
• Review long-outstanding invoices in the ledger and advise the department head on prioritization for clearance.
• Prepare down-payment age analysis, supplier aging, and other AP reports for department head review and action.
• Define suppliers in the system and maintain proper records of supplier documents and information.
• Maintain an effective filing and reference system to support finance department administration.
• Perform any other duties as assigned by the supervisor.
• Protecting and striving for the continuous improvement of health, safety, and security.
• Eliminating quality non-conformance and HSE accidents.
• Ensuring compliance with safety regulations, standards, and protocols.
• Supporting line management in managing HSE incidents and corrective/preventive actions.

• Proficiency in Microsoft Office.
• Good communication, problem-solving, and interpersonal skills.
• Ability to work under pressure and adapt to changing circumstances.
• Strong self-motivation, ambition, self-awareness, and concern for others.

• Bachelor’s Degree in Finance, Commerce, Accounting, or a relevant discipline.
• Certified Public Accountant (CPA) is an added advantage.
• Fluent in English.