Position Summary

Tembo Nickel is seeking to recruit a Travel and Admin Coordinator to join the Tembo Nickel Project Team. The travel coordinator is responsible for planning and coordinating all aspects of a company’s travel-related activities and ensuring that all planned and unplanned travels are successful. The successful candidate for this role will report to the HR Lead.

Duty Station: Dar es Salaam

This is a fixed term contract for 1 Year.

Duties and Responsibilities

• Coordinating with travel agents to make sure that all travel arrangements are made correctly.
• Managing the financial aspects of travel planning by tracking expenditures and generating reports on travel spending.
• Ensuring that travel arrangements meet all legal requirements, including obtaining passports and visas.
• Resolving any issues that arise during travel, such as delays or changes in itinerary.
• Maintaining contacts with traveller/guest regarding their travel plans to ensure satisfaction with arrangements.
• Communicating with embassies, airlines and/or hotels to arrange necessary services for travellers.
• Scheduling airline reservations and hotel accommodations for business trips and vacations.
• Ensuring that all office utilities bills are processed and paid on time.
• Ensure office supplies are procured and delivered on time.
• Timely processing of invoices and ensuring HR suppliers are paid on time.
• Process employees’ medical insurances.
• Process new employees ID cards and office access.
• Supervise Receptionist and drivers.

Qualifications and Competencies

• Bachelor’s degree in social science or related discipline.
• Minimum of 3 years’ working experience in Travel management in a large-scale operation, preferably in the mining and travel agents.

Note: We are committed to provide equal employment opportunities based on merits, and we do not charge candidates any fees in the whole recruitment process. Women are strongly encouraged to apply.

• Coordinating with travel agents to make sure that all travel arrangements are made correctly.
• Managing the financial aspects of travel planning by tracking expenditures and generating reports on travel spending.
• Ensuring that travel arrangements meet all legal requirements, including obtaining passports and visas.
• Resolving any issues that arise during travel, such as delays or changes in itinerary.
• Maintaining contacts with traveller/guest regarding their travel plans to ensure satisfaction with arrangements.
• Communicating with embassies, airlines and/or hotels to arrange necessary services for travellers.
• Scheduling airline reservations and hotel accommodations for business trips and vacations.
• Ensuring that all office utilities bills are processed and paid on time.
• Ensure office supplies are procured and delivered on time.
• Timely processing of invoices and ensuring HR suppliers are paid on time.
• Process employees’ medical insurances.
• Process new employees ID cards and office access.
• Supervise Receptionist and drivers.

• Bachelor’s degree in social science or related discipline.
• Minimum of 3 years’ working experience in Travel management in a large-scale operation, preferably in the mining and travel agents.