Background information about the job or company (e.g., role context, company overview)

Zambia Cargo and Logistics Limited (ZCL) is a regional logistics service provider and wholly owned by the Government of the Republic of Zambia (GRZ) through the Industrial Development Corporation (IDC) with terminals in Tanzania (Dar Es Salaam), Walvis Bay (Namibia) and operating centre in Ndola, Zambia.

Zambia Cargo and Logistics (ZCL) is inviting applications from suitably qualified Tanzanians to be considered for employment to fill vacant positions listed hereunder;

1. Security Officer – 1 Post

(A) Required Qualification

• Certificate or Diploma in security management, criminology, law enforcement, or a related field plus UKT Course Certificate.
• At least 3-5 years of experience in a security management role, preferably in an educational or logistics environment.
• Experience working with security systems such as CCTV, access control, and alarm systems.
• Familiarity with risk assessment, emergency preparedness, and crisis management is essential.
• Experience in managing teams, working with third-party security vendors, and coordinating with local law enforcement.

(B) Personal Attributes

• Proven knowledge of physical security, surveillance systems, and emergency response.
• Proficiency in risk assessment, crisis management, and compliance with security regulations.
• Ability to lead and inspire a diverse security team with strong communication and motivation skills.
• Decision-Making: Confidence in making quick, effective decisions with safety as the top priority.
• Excellent written and verbal communication skills to convey security policies and report incidents.

(C) Duties and Responsibilities

• Conduct regular patrols of the premises to monitor for any unusual activities or security breaches.
• Inspect and monitor access points, including gates and doors, to ensure they are secure compliance and tracking.
• Develop and implement comprehensive security policies and procedures tailored to the institute’s needs.
• Manage and oversee the installation and operation of security systems (CCTV, alarms, access control).
• Conduct regular risk assessments and recommend mitigation measures.
• Respond to security incidents and emergencies, coordinating with internal teams and external agencies when necessary.
• Maintain an incident reporting system and ensure timely resolution of security breaches.
• Manage a team of security personnel, ensuring they are trained and equipped to handle security operations.
• Conduct regular training and drills for staff on emergency procedures such as evacuation and lockdown.
• Act as the main point of contact between local law enforcement, security agencies, and emergency services.
• Regularly brief the management team on the security status and recommend improvements.
• Ensure compliance with local regulations and industry standards related to safety and security.
• Prepare detailed reports on security operations, incidents, and preventive measures for the management team.
• Count and record all incoming and outgoing goods, ensuring that the quantities match the accompanying shipping or delivery documents.
• Verify cargo against bills of lading, packing lists, and invoices, ensuring that there are no discrepancies.
• Maintain accurate and up-to-date records of all goods received or dispatched from the warehouse.
• Inspect cargo for any visible damage or defects upon receipt, reporting any issues to the Warehouse Supervisor or Operations Manager.
• Ensure that cargo is properly labeled, marked, and classified according to warehouse procedures and industry regulations.
• Assist in verifying the weight, dimensions, and contents of shipments when required.
• Complete and maintain all relevant documentation for inbound and outbound shipments, including tally sheets, delivery notes, and stock records.
• Enter data into inventory systems to track the movement of goods and update stock levels.
• Prepare daily or weekly reports on cargo tallies, including any discrepancies or issues encountered.
• Assist in the periodic stock-taking and inventory checks, ensuring that the physical stock matches the records in the system.
• Monitor stock levels and report shortages or overages to the Warehouse Supervisor.
• Ensure proper handling and storage of goods to minimize losses or damage.
• Work closely with forklift operators and warehouse staff to ensure that cargo is moved and stored in the correct locations.
• Communicate with the logistics and transport team to ensure timely loading and unloading of goods.
• Assist in planning and organizing the movement of cargo to ensure efficient use of warehouse space.
• Investigate and resolve any discrepancies in cargo tallies or shipment records, reporting significant issues to management.
• Liaise with drivers, suppliers, or clients to clarify any differences in cargo quantities or documentation.
• Address issues related to cargo damage or mislabeling, ensuring that corrective actions are taken promptly.
• Ensure compliance with all safety regulations and warehouse procedures while handling cargo.
• Follow proper safety guidelines when operating equipment or handling goods, ensuring that workplace hazards are minimized.
• Report any safety concerns or incidents to the Warehouse Supervisor or Safety Officer.
• Contribute to the development of new tallying systems or tools to improve accuracy and efficiency in record-keeping.
• Perform any other duties that may be assigned by a competent authority.

If you believe you are the persons we are looking for and you have what it takes to succeed in our organization, apply at once to the undersigned while taking into account the general conditions.

Additional Notes

A Member of the IDC Group of Companies

• Conduct regular patrols of the premises to monitor for any unusual activities or security breaches.
• Inspect and monitor access points, including gates and doors, to ensure they are secure compliance and tracking.
• Develop and implement comprehensive security policies and procedures tailored to the institute’s needs.
• Manage and oversee the installation and operation of security systems (CCTV, alarms, access control).
• Conduct regular risk assessments and recommend mitigation measures.
• Respond to security incidents and emergencies, coordinating with internal teams and external agencies when necessary.
• Maintain an incident reporting system and ensure timely resolution of security breaches.
• Manage a team of security personnel, ensuring they are trained and equipped to handle security operations.
• Conduct regular training and drills for staff on emergency procedures such as evacuation and lockdown.
• Act as the main point of contact between local law enforcement, security agencies, and emergency services.
• Regularly brief the management team on the security status and recommend improvements.
• Ensure compliance with local regulations and industry standards related to safety and security.
• Prepare detailed reports on security operations, incidents, and preventive measures for the management team.
• Count and record all incoming and outgoing goods, ensuring that the quantities match the accompanying shipping or delivery documents.
• Verify cargo against bills of lading, packing lists, and invoices, ensuring that there are no discrepancies.
• Maintain accurate and up-to-date records of all goods received or dispatched from the warehouse.
• Inspect cargo for any visible damage or defects upon receipt, reporting any issues to the Warehouse Supervisor or Operations Manager.
• Ensure that cargo is properly labeled, marked, and classified according to warehouse procedures and industry regulations.
• Assist in verifying the weight, dimensions, and contents of shipments when required.
• Complete and maintain all relevant documentation for inbound and outbound shipments, including tally sheets, delivery notes, and stock records.
• Enter data into inventory systems to track the movement of goods and update stock levels.
• Prepare daily or weekly reports on cargo tallies, including any discrepancies or issues encountered.
• Assist in the periodic stock-taking and inventory checks, ensuring that the physical stock matches the records in the system.
• Monitor stock levels and report shortages or overages to the Warehouse Supervisor.
• Ensure proper handling and storage of goods to minimize losses or damage.
• Work closely with forklift operators and warehouse staff to ensure that cargo is moved and stored in the correct locations.
• Communicate with the logistics and transport team to ensure timely loading and unloading of goods.
• Assist in planning and organizing the movement of cargo to ensure efficient use of warehouse space.
• Investigate and resolve any discrepancies in cargo tallies or shipment records, reporting significant issues to management.
• Liaise with drivers, suppliers, or clients to clarify any differences in cargo quantities or documentation.
• Address issues related to cargo damage or mislabeling, ensuring that corrective actions are taken promptly.
• Ensure compliance with all safety regulations and warehouse procedures while handling cargo.
• Follow proper safety guidelines when operating equipment or handling goods, ensuring that workplace hazards are minimized.
• Report any safety concerns or incidents to the Warehouse Supervisor or Safety Officer.
• Contribute to the development of new tallying systems or tools to improve accuracy and efficiency in record-keeping.
• Perform any other duties that may be assigned by a competent authority.

• Proven knowledge of physical security, surveillance systems, and emergency response.
• Proficiency in risk assessment, crisis management, and compliance with security regulations.
• Ability to lead and inspire a diverse security team with strong communication and motivation skills.
• Decision-Making: Confidence in making quick, effective decisions with safety as the top priority.
• Excellent written and verbal communication skills to convey security policies and report incidents.

• Certificate or Diploma in security management, criminology, law enforcement, or a related field plus UKT Course Certificate.
• At least 3-5 years of experience in a security management role, preferably in an educational or logistics environment.
• Experience working with security systems such as CCTV, access control, and alarm systems.
• Familiarity with risk assessment, emergency preparedness, and crisis management is essential.
• Experience in managing teams, working with third-party security vendors, and coordinating with local law enforcement.