Company Description

Amref Health Africa -Tanzania is a non-governmental organization that has been supporting the Government of Tanzania in addressing public health issues, including maternal and child health, HIV, TB, Malaria, and nutrition, since 1987. Amref Health Africa Tanzania collaborates with and receives guidance from the Tanzania Ministry ofd Health, Community Development, Gender, elderly, and Children, the Zanzibar Ministry of Health, and Presidents Office, Regional authority, and Local Government (PORALG). Amref Health Africa Tanzania has the following vacance and invites suitable applicants for the position to be filled

JOB PURPOSE

To undertake day to day procurement and supplies activities to support projects and other office operations in line with Amref Procurement Policy Procedure Manual under the guidance of the Head of Procurement Unit.

PRIMARY RESPONSIBILITIES

1. Ensure timely and efficiently processing of Amref requirements for goods, works and services.

2. Give Support in processing Contract for various services

3. Support functioning of Amref Tender Committee

Education and Experience

• Bachelor Degree of Procurement and Logistics Management
• Registered as approved Procurement and Supplies professional
• CPSP Certificate
• Have at least 5 years’ experience in procurement and supplies undertaking, 2 years working at NGO’s

Knowledge, Skills and Competencies

• Proven experience in procurement and logistics management
• Good interpersonal, communication and negotiation skills.
• Experience in the Use of Procurement Systems.
• Ability to handle multi tasks
• Ability to Generate and analyse Procurement reports
• Ability to Resolve disputes with suppliers and other stakeholders.

Languages

• Proficiency in writing, reading and speaking English
• Proficiency in writing, reading and speaking Swahili

Additional Information

Please include a cover letter that highlights why you believe you are an ideal candidate for this role, along with your CV showcasing your relevant skills and experience.

• Ensure timely and efficiently processing of Amref requirements for goods, works and services.
• Preparation of various bidding documents for Goods, Works and Consultancy services
• Requesting quotations (RFQ) from vendors including providing clarifications
• supervision of sample verification in collaboration with user’s departments
• coordinates procurement plans from projects and other departments
• Carrying out quotation analysis of the submitted bids.
• Process all procurement transactions through e-tender portal including approvals in the ERP system
• Processing and issuing LPO’s to vendors
• close follow up of all orders for timely delivery of goods, works and services including performance monitoring
• Coach and supervise field staff (Admin officers) on issues relating to procurement compliance
• Checking suppliers’ invoices against LPO for processing payments,
• Follow up payments with Finance as per agreed terms and conditions,
• Coordinate Tender Committee meetings including drafting minutes for various deliberations
• Assist in drafting of contracts for various goods, works and services.
• Participating in the negotiation with suppliers and other service providers
• Drafting award letters and other correspondences with vendors
• Provide supervision for execution of signed contracts for timely delivery of goods, works and services
• Record keeping for all procurement transactions
• Coordinating Tender Committee meetings
• Providing technical support to various Evaluation teams
• Reviewing various evaluation reports before submission and presentation to the Tender Committee
• Drafting tender committee minutes and other correspondence letters

• Proven experience in procurement and logistics management
• Good interpersonal, communication and negotiation skills.
• Experience in the Use of Procurement Systems.
• Ability to handle multi tasks
• Ability to Generate and analyse Procurement reports
• Ability to Resolve disputes with suppliers and other stakeholders.
• Proficiency in writing, reading and speaking English
• Proficiency in writing, reading and speaking Swahili

• Bachelor Degree of Procurement and Logistics Management
• Registered as approved Procurement and Supplies professional
• CPSP Certificate