Job Summary:

The Procurement Assistant provides crucial administrative and operational support to the procurement team, helping to ensure the smooth flow of the procurement process from requisition to purchase order.

Key Responsibilities:

• Administrative Support: Prepare and issue Request for Quotation (RFQ) documents, purchase orders, and other procurement documentation.
• Supplier Communication: Serve as a primary point of contact for suppliers regarding order status, delivery times, and basic inquiries.
• Data Management: Maintain and update supplier databases, procurement files, and records.
• Reporting Assistance: Help in compiling data for procurement reports on spending, supplier performance, and order status.
• Coordination: Liaise between the procurement department and internal stakeholders (e.g., stores, accounts) to track orders and resolve minor issues.

Required Skills & Qualifications:

• Diploma or Associate’s degree in Business Administration or a related field.
• 1-2 years of experience in an administrative or assistant role, preferably in procurement.
• Strong organizational and communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook).

• Prepare and issue Request for Quotation (RFQ) documents, purchase orders, and other procurement documentation
• Serve as a primary point of contact for suppliers regarding order status, delivery times, and basic inquiries
• Maintain and update supplier databases, procurement files, and records
• Help in compiling data for procurement reports on spending, supplier performance, and order status
• Liaise between the procurement department and internal stakeholders (e.g., stores, accounts) to track orders and resolve minor issues

• Strong organizational skills
• Strong communication skills
• Proficiency in MS Office Suite (Word, Excel, Outlook)

• Diploma or Associate’s degree in Business Administration or a related field
• 1-2 years of experience in an administrative or assistant role, preferably in procurement