Executive Assistant
2025-07-22T13:23:03+00:00
SeaOwl Group
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_4172/logo/SeaOwl%20Group.png
https://seaowlgroup.com/
FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Engineering Services
Admin & Office
2025-07-26T17:00:00+00:00
Tanzania
8
MISSIONS/JOB DIMENSIONS
The Executive Assistant supports the Executive Office by ensuring seamless coordination, administrative excellence, and efficient communication within our client’s operations and with regional/global stakeholders. The role is critical in managing the offices of the General Manager and Deputy General Manager, maintaining discretion, professionalism, and efficiency at all times.
ACTIVITIES
- Act as the key administrative assistant to the General Manager and Deputy General Manager
- Manage the Executive Office calendars, appointments, meetings, conferences, and internal/external events
- Serve as the primary point of contact between the Executive Office and our client’s staff
- Greet and manage executive visitors in a professional and courteous manner
- Handle confidential communications, documents, and data securely
- Prepare reports, presentations, and documentation required for internal and external meetings
- Design, establish, and maintain a robust management information system for physical and digital files
- Operate standard office equipment and software applications; input and retrieve data accurately
- Manage document storage, retrieval, and archiving efficiently
- Coordinate preparation and dispatch of all official and confidential correspondences
- Monitor and control office supplies to ensure availability and proper usage within the Executive Office
- Organize travel logistics, itineraries, accommodation, and protocol for all trips by the General Manager
- Provide logistical support for corporate functions, visiting Group executives, and external consultants
- Maintain strong communication with our client’s headquarters and global leadership teams to ensure information flow and operational alignment
- Build and maintain professional relationships with Executive Assistants in government, partner companies, embassies, and other key institutions
CONTEXT AND ENVIRONMENT
Our client’s operations are expanding within integrated gas and downstream energy delivery, requiring close coordination across departments, external partners, and the wider corporate structure. The Executive Assistant plays a central role in ensuring strategic alignment and administrative efficiency across the leadership team.
ACCOUNTABILITIES
- Ensure professional management and confidentiality in all matters related to the General Manager’s Office
- Enable the smooth and efficient functioning of the Executive Office
- Safeguard our client’s information, digital assets, physical documents, and brand reputation
QUALIFICATIONS AND REQUIRED EXPERIENCE
- University degree in Business Administration, Communications, Management or related field
- Minimum of 9 years of administrative experience, preferably in a multinational or multicultural corporate environment
- Demonstrated organizational skills, time management, and the ability to handle multiple priorities
- Strong knowledge of corporate procedures, stakeholder engagement, and internal communications
- High proficiency in computer applications (MS Office Suite, data/document systems, calendar tools)
- Fluent in English, with strong communication and interpersonal skills
- Familiarity with our client’s organizational structure and global interface is an advantage
- Must maintain professionalism, discretion, and reliability under pressure
- Must be able to liaise with internal and external stakeholders across levels of seniority
Act as the key administrative assistant to the General Manager and Deputy General Manager Manage the Executive Office calendars, appointments, meetings, conferences, and internal/external events Serve as the primary point of contact between the Executive Office and our client’s staff Greet and manage executive visitors in a professional and courteous manner Handle confidential communications, documents, and data securely Prepare reports, presentations, and documentation required for internal and external meetings Design, establish, and maintain a robust management information system for physical and digital files Operate standard office equipment and software applications; input and retrieve data accurately Manage document storage, retrieval, and archiving efficiently Coordinate preparation and dispatch of all official and confidential correspondences Monitor and control office supplies to ensure availability and proper usage within the Executive Office Organize travel logistics, itineraries, accommodation, and protocol for all trips by the General Manager Provide logistical support for corporate functions, visiting Group executives, and external consultants Maintain strong communication with our client’s headquarters and global leadership teams to ensure information flow and operational alignment Build and maintain professional relationships with Executive Assistants in government, partner companies, embassies, and other key institutions
University degree in Business Administration, Communications, Management or related field Minimum of 9 years of administrative experience, preferably in a multinational or multicultural corporate environment Demonstrated organizational skills, time management, and the ability to handle multiple priorities Strong knowledge of corporate procedures, stakeholder engagement, and internal communications High proficiency in computer applications (MS Office Suite, data/document systems, calendar tools) Fluent in English, with strong communication and interpersonal skills Familiarity with our client’s organizational structure and global interface is an advantage Must maintain professionalism, discretion, and reliability under pressure Must be able to liaise with internal and external stakeholders across levels of seniority
JOB-687f90b7ec389
Vacancy title:
Executive Assistant
[Type: FULL_TIME, Industry: Engineering Services, Category: Admin & Office]
Jobs at:
SeaOwl Group
Deadline of this Job:
Saturday, July 26 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Tuesday, July 22 2025, Base Salary: Not Disclosed
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JOB DETAILS:
MISSIONS/JOB DIMENSIONS
The Executive Assistant supports the Executive Office by ensuring seamless coordination, administrative excellence, and efficient communication within our client’s operations and with regional/global stakeholders. The role is critical in managing the offices of the General Manager and Deputy General Manager, maintaining discretion, professionalism, and efficiency at all times.
ACTIVITIES
- Act as the key administrative assistant to the General Manager and Deputy General Manager
- Manage the Executive Office calendars, appointments, meetings, conferences, and internal/external events
- Serve as the primary point of contact between the Executive Office and our client’s staff
- Greet and manage executive visitors in a professional and courteous manner
- Handle confidential communications, documents, and data securely
- Prepare reports, presentations, and documentation required for internal and external meetings
- Design, establish, and maintain a robust management information system for physical and digital files
- Operate standard office equipment and software applications; input and retrieve data accurately
- Manage document storage, retrieval, and archiving efficiently
- Coordinate preparation and dispatch of all official and confidential correspondences
- Monitor and control office supplies to ensure availability and proper usage within the Executive Office
- Organize travel logistics, itineraries, accommodation, and protocol for all trips by the General Manager
- Provide logistical support for corporate functions, visiting Group executives, and external consultants
- Maintain strong communication with our client’s headquarters and global leadership teams to ensure information flow and operational alignment
- Build and maintain professional relationships with Executive Assistants in government, partner companies, embassies, and other key institutions
CONTEXT AND ENVIRONMENT
Our client’s operations are expanding within integrated gas and downstream energy delivery, requiring close coordination across departments, external partners, and the wider corporate structure. The Executive Assistant plays a central role in ensuring strategic alignment and administrative efficiency across the leadership team.
ACCOUNTABILITIES
- Ensure professional management and confidentiality in all matters related to the General Manager’s Office
- Enable the smooth and efficient functioning of the Executive Office
- Safeguard our client’s information, digital assets, physical documents, and brand reputation
QUALIFICATIONS AND REQUIRED EXPERIENCE
- University degree in Business Administration, Communications, Management or related field
- Minimum of 9 years of administrative experience, preferably in a multinational or multicultural corporate environment
- Demonstrated organizational skills, time management, and the ability to handle multiple priorities
- Strong knowledge of corporate procedures, stakeholder engagement, and internal communications
- High proficiency in computer applications (MS Office Suite, data/document systems, calendar tools)
- Fluent in English, with strong communication and interpersonal skills
- Familiarity with our client’s organizational structure and global interface is an advantage
- Must maintain professionalism, discretion, and reliability under pressure
- Must be able to liaise with internal and external stakeholders across levels of seniority
Work Hours: 8
Experience in Months: 108
Level of Education: bachelor degree
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