Job Description:

The Regional Grant Finance Capacity Building Specialist will lead the design and delivery of tools, resources, and training on grant management and local capacity strengthening topics. They will partner with Subject Matter Experts (SMEs) to define learning objectives, conduct needs assessments, analysis and design, create storyboards, and develop materials and toolkits for using appropriate platforms - converting complex public and private donor regulations to simple toolkits and other materials that mitigate risk, promote compliance, and build grant management capacity.

Key Job Responsibilities

• Content: Create content that simplifies complex donor rules and regulations, supporting the needs of the grants community in implementing grant-funded projects, including, but not limited to, USG, Global Fund, UN, and other public and private donors, especially in fragile contexts.
• Maintain and manage team sites for content created.
• Support the prioritisation of content creation as needed by learners and/or the grants community
• Mentoring: Provide direct coaching and mentoring support to World Vision grant and partner staff.
• Develop training: Design, create, revise, and structure content, activities, and materials for in-person, online, and hybrid formats with a focus on instructional delivery methods that are best suited for the learning environment and learner experience.
• Revise and rewrite content as needed to ensure global grant acquisition, management, and compliance materials reflect current trends,s and the desired learning outcomes are
• Facilitate trainings in both virtual and in-person settings.
• Attend and participate in meetings, devotion, chapel services, staff retreat, Day of Prayer, and other activities that may be required.
• Participate, lead, or engage in projects as may be required and perform other duties as may be required.

Key Education, Knowledge, and Skills Qualifications for the Role:

• Bachelor’s degree in a related field
• A minimum of 5-7 years’ experience managing public or private grants, preferably in an international NGO environment.
• Experience in training and coaching others on complex or technical content, especially in grants finance and acquisition management.
• Experience working with regional offices, national offices, or field offices conducting capacity building, assessment, partnering, and/or strengthening.
• Ability to simplify complex information, problem solver, and thinks like a partner.
• Ability to analyse, design, develop, implement, and evaluate programs and projects.
• The position requires the ability and willingness to travel internationally up to 20% of the time
• Proficiency in written and spoken English with a minimum of Professional French preferred.

Preferred Experience,  Knowledge, and/or other Qualifications:

• Master's degree or specialized certification in Grants Management and/or Training and Facilitation
• Experience working with the Global Fund and/or other multilateral donors
• Knowledge and understanding of localization and local capacity strengthening in the international development context
• Experience working with analysis, media, and learning tools (e.g, Adobe Captivate, Articulate, Raptivity, Camtasia, Power BI, etc.)
• Ability to work cross-culturally and demonstrate understanding and sensitivity to cross-cultural issues

Applicant Types Accepted:

Local Applicants Only

• Lead and manage Swissaid personnel who are involved in Agroecology
• Represent Swissaid vis-à-vis partners, government and other stakeholders in the region (upon approval by the Country Representative).
• Foster team spirit, constructive collaboration and result orientation within Swissaid Tanzania.
• Represent SWISSAID in dialogues/discussions relating to agroecology and food systems transformation (in consultation with Country Representative).
• Foster and participate in networks on thematic priorities of the SWISSAID country programme (in consultation with Country Representative).
• Coordinate, supervise and facilitate Swissaid activities falling under respective projects implemented from the Field Office to the national level.
• Support monitoring and evaluation of Swissaid country programme and projects.
• Ensure effective collaboration with partner organizations and beneficiaries.
• Assist Country Representative in undertaking studies and assessments, including but not limited to feasibility studies, topical studies, project reviews and academic research.
• Ensure that programme and project work plans are prepared and implemented in a timely, cost-effective and effective manner.
• Take part in and contribute to, programmes and projects proposals writing, ensuring that the operational partners identified are actively involved in the process.
• Provide technical backstopping on ecological farming and conduct regular field visits to farmer groups in remote areas.
• Contribute to and support the elaboration of training material, including manuals and posters.
• Leverage digital technologies such as Macho Sauti to promote and assist ecological farming.
• Facilitate the linkages between push, pull and policy components of the programme and ensure an effective flow of information and knowledge sharing.
• Obtain and/or elaborate material for information and fundraising work in Switzerland and Tanzania, on request of Swissaid in Switzerland, Swissaid Tanzania, or on own initiative.
• Contribute to fundraising activities in concordance with the respective guideline.
• Write reports, updates, policy papers, etc.
• Assist partners in project preparation and accompany project implementation according to Swissaid criteria. Ensure timely and good reporting by Swissaid funds recipients.
• Ensure programme resources are disbursed and accounted for efficiently and timely by the partners.
• Contribute to capacity building of partner organizations.
• Plan and conduct regular visits to partner organisations, to supervise, guide and coach partners.
• Perform an arithmetical and logical check on fund requests from Swissaid Programme Coordinators and partners and ensure that the funds are in line with Swissaid policies and donor compliances are respected.
• Define the mode of operations with Swissaid Programme Coordinators and partners on financial requirements and how to render account towards the coordination office (expenditure statements, summaries, receipts, fund request, etc) (with the support of the Country Representative and the Programme Administrator at inception of the projects).
• Ensure proper collection, compilation and filling of all programme, project and office documents.
• Ensure completeness and correctness of financial and narrative reports of closed projects prepared by the Swissaid Programme Coordinators and partners and adhere to the three months deadline after project closure.
• Assist the Programme Administrator and the Country Representative in the annual budget preparation and ensure that expenditures align with the approved budget.
• Liaise with the Programme Administrator and Field Accountant on audits of any project and support the auditors in implementing the same.
• Immediately and in writing report any anomalies detected in fund management to the Country Representative.
• Inform/consult with the Country Representative in the event of significant modifications in project content and budget or serious problems in a project.
• Lead and manage program team to achieve its mandated targets in accordance to annual operational plans.
• Ensure an enabling environment for staff performance, recognition and reward of the program team to encourage staff productivity, innovation and performance (e.g. facilities, equipment, duty facilitation, team building etc.).
• Participate in the review of staff job descriptions and setting of performance standards.
• Involve in recruitment of staff under supervision of Country Representative.
• Assign performance objectives to supervised staff, conduct comprehensive performance appraisal of supervised staff and provide / obtain feedback when necessary.
• Ensure that performance records of staff under supervision are submitted to Country Representative on time.
• Provide induction, training, coaching, mentoring and advice to supervised staff to ensure that they understand and carry out their responsibilities effectively.
• In consultation with Country Representative, identify training needs and development opportunities for supervised staff.
• Promote throughout the programme crosscutting issues including but not limited to gender, youth, civil society strengthening and climate change.
• Submit monthly work plans and activity reports to the Country Representative.
• Organise regular planning meetings with the team under the respective projects in the Swissaid Field Offices.
• Contribute to and support the preparation of the Annual Report and any other Swissaid report.
• Other ad hoc tasks may be requested occasionally, in consultation with the post holder.

• Leadership and management skills
• Team spirit and collaboration
• Result orientation
• Networking skills
• Coordination and supervision skills
• Monitoring and evaluation skills
• Collaboration with partners and beneficiaries
• Study and assessment undertaking
• Project planning and implementation
• Proposal writing
• Technical backstopping on ecological farming
• Training material development
• Leveraging digital technologies
• Information and knowledge sharing
• Information and fundraising material elaboration
• Report writing
• Project preparation and monitoring
• Partner accompaniment and capacity building
• Fund management and administration
• Budget preparation and alignment
• Audit support
• Human resource management
• Performance appraisal
• Coaching and mentoring
• Promoting crosscutting issues (gender, youth, civil society strengthening, climate change)

• Experience in programme coordination and implementation, particularly in agroecology or related fields.
• Experience in managing personnel and fostering team spirit.
• Experience in representing an organization and engaging with stakeholders.
• Experience in programme development, including proposal writing.
• Technical knowledge in ecological farming.
• Experience in leveraging digital technologies for development.
• Experience in information and fundraising activities.
• Experience in project preparation, monitoring, and partner accompaniment.
• Experience in administration and fund management, including compliance with policies and donor requirements.
• Experience in human resource management, including performance appraisal and staff development.
• Understanding and experience in promoting crosscutting issues such as gender, youth, civil society strengthening, and climate change.