Tanganyika Instant Coffee Co. Ltd (TANICA), based in Bukoba Municipality, Kagera Region, has been an experienced producer of Instant Coffee in Tanzania since 1963. TANICA invites Tanzanian applicants with suitable qualifications and experience to fill the following available vacancies:

Key Responsibilities

• Developing and maintaininig records management systems and filing procedures.
• Ensuring accurate classification, indexing, storage, and retrieval of physical and electronic records.
• Maintaining records in accordance with organizational policies and legal/industry standards.
• Working closely with departments to ensure proper records handling.
• Training staff on records management procedures and document handling guidelines.
• Coordinating with external bodies when transferring or receiving official records.
• Preparing reports on registry activities, document movement, and records usage.
• Maintaining statistics on document flow and registry performance.
• Ensuring proper documentation of records management policies and procedures.
• Safeguarding sensitive information and maintain secure custody of confidential records.
• Managing incoming and outgoing correspondence (mail, emails, memos, official documents).
• Maintain up-to-date registers, logs, and tracking systems for all documents.

Qualifications and Experience:

• A diploma or professional certification in Records Management, Archival Studies, or Document Control.
• Demonstrated experience managing both physical and electronic records.
• Previous experience in a public sector, corporate office, or administrative environment is desirable.
• Good communication and interpersonal skills.
• Minimum of three (3) years working experience.
• Strong written and verbal communication skills in both English and Kiswahili.

Note: Only shortlisted candidates will be contacted for further recruitment steps.

• Developing and maintaininig records management systems and filing procedures.
• Ensuring accurate classification, indexing, storage, and retrieval of physical and electronic records.
• Maintaining records in accordance with organizational policies and legal/industry standards.
• Working closely with departments to ensure proper records handling.
• Training staff on records management procedures and document handling guidelines.
• Coordinating with external bodies when transferring or receiving official records.
• Preparing reports on registry activities, document movement, and records usage.
• Maintaining statistics on document flow and registry performance.
• Ensuring proper documentation of records management policies and procedures.
• Safeguarding sensitive information and maintain secure custody of confidential records.
• Managing incoming and outgoing correspondence (mail, emails, memos, official documents).
• Maintain up-to-date registers, logs, and tracking systems for all documents.

• Good communication and interpersonal skills.
• Strong written and verbal communication skills in both English and Kiswahili.
• Demonstrated experience managing both physical and electronic records.

• A diploma or professional certification in Records Management, Archival Studies, or Document Control.
• Minimum of three (3) years working experience.
• Previous experience in a public sector, corporate office, or administrative environment is desirable.