Background

The Vice President’s Office, in collaboration with the United Nations Environment Programme (UNEP), the United Nations High Commissioner for Refugees (UNHCR), the Kigoma Regional Secretariat, the National Environmental Management Council (NEMC), and the Tanzania Forest Services (TFS), is launching the “Building Climate Resilience in the Kigoma Region” project. This project is funded by the Green Climate Fund (GCF) through UNEP and aims to address the impacts of climate change in Kigoma.

The project, set to run from 2025 to 2029, will be implemented in the districts of Kasulu, Kibondo, and Kakonko in the Kigoma Region. The objective is to enhance community resilience to the effects of climate change through sustainable agricultural land management, conservation of natural resources, and climate-smart practices.

Position Details

Post Title: Project Manager (PM)

Type: National, full-time position

Project: Building resilience in the landscapes of Kigoma, Tanzania (GCF FP218)

Duration: 1-year contract, 2026, with the possibility of renewal up to 5 years

Duty station: Kigoma

Objectives of the position

The Project Manager (PM) will be a full-time member of the Project Management Unit (PMU). The PM will serve as the overall head of the PMU managing the PMU personnel, technical staff and all other PMU staff. The PM will assume overall responsibility for day-to-day project implementation and management to meet the project objectives and targets in alignment with the applicable policies and regulations. The PM will provide operational accountability for the project, liaise with all the project stakeholders and report to the Project Steering Committee.

The PM should exercise strategic leadership, taking a proactive approach in identifying potential problems and obstacles to project adaptive implementation. The PM should also be dynamic and manage the project adaptively, incorporating lessons learned from the project to modify project implementation and participation processes.

Duties and responsibilities

(i) Day-to-Day Project Management

• Manage day-to-day project implementation, monitor progress and ensure timely delivery of outputs and outcomes according to the Funding Proposal Agreement and its Annexes as well as the provisions of the Project Cooperation Agreement (PCA).
• Ensure proper project planning and tracking of sequencing of actions/activities to ensure timeliness of project implementation Schedule as per the approved Funding Proposal.
• Manage timely cooperation agreements with implementing partners and ensure proper coordination.
• Prepare Annual workplans, Annual Progress Reports, Half-yearly Progress Reports, monthly progress activity updates towards objectives and recommendations.
• Provide guidance for the timely preparation of detailed Annual Work Plans and budgets for approval by PSC.
• Report project progress and emerging risks or challenges to the VPO Division of Environment Director, UNEP Task Manager and the PSC.

(ii) Personnel Management

• Oversee and manage Project Management Unit (PMU) personnel.
• Assist in the identification, selection, and recruitment of consultants and experts.
• Provide guidance to team members and consultants in the implementation of their tasks.
• Work jointly with the Chief Technical Advisor to write ToRs for tasks.
• Supervise the work of technical project staff and consultants in close collaboration with the PMU staff and conduct regular visits to project sites.

(iii) Provide Oversight over Financial Management and Budgeting

• Provide oversight for financial management for compliance with national cash advance policies and obligations under the Ministry of Finance and Economic Affairs and UNEP, and ensure timeliness of cash advance requests to the Ministry of Finance and Economic Affairs (MoFEA) and UNEP.
• Monitor budget changes and request budget revisions to UNEP periodically as necessary (e.g. on an annual basis) ensuring that UNEP financial management guidelines are followed.

(iv) Technical Assistance and Quality Assurance

• Offer technical assistance to project PMU staff and implementing partners, addressing challenges in project implementation.
• Ensure that reports generated by PMU personnel and implementing partners are of good quality, and submitted promptly.
• Monitor the performance and deliverables of consultants, contractors, and service providers as required and ensure that outputs are in accordance with terms of references and of high quality.

(v) Stakeholder Engagement, Coordination and Communication

• Serve as a liaison with co-executing entity (UNHCR), the project implementing partners and UNEP.
• Ensure effective participation of all stakeholders and that stakeholder voices are heard and incorporated into project development as per the project Stakeholder Engagement Plan.
• Ensure coordination, communication, and lessons learned across project stakeholders.
• Facilitate project visits of government stakeholders and/or project partners.
• Establish linkages and networks with relevant ongoing activities of government and non-governmental agencies.
• Maintain project visibility in local, national, and regional forums, adhering to project visibility guidelines.

(vi) Output and Strategic Delivery

Take overall responsibility for the delivery of project outputs directly implemented by VPO personnel, coordinating the tasks of the Project Management Unit personnel, implementing partners, and/or consultants. The specific activities include:

Activity 1.1 Support climate-resilient village land use planning.

Activity 2.1. Implement Community-Based Forest Management (CBFM) for resilient ecosystems.

Activity 2.2. Implement 12,000 hectares of agroforestry and village land afforestation for resilient land use.

Activity 3.1. Promote increase resilience technologies and management practices to strengthen the capacity of farmers, district officials and extension workers in climate-resilient agricultural land use.

Sub-activity 3.2.4. Support the establishment of and strengthening existing Water User Associations and farmers raising for water management and efficient water use through the FFS.

Sub-activity 3.2.4. Conduct training and awareness raising for 400 members of Water User Associations and farmers.

Activity 3.3. Promote climate-resilient livelihood diversification to strengthen food security and nutrition, provide alternative income sources, and sustain climate-resilient agricultural and forest management practices.

Activity 4.1. Generate evidence of the economic benefits of ecosystem-based adaptation to host and refugee populations, for use by policymakers and planners.

Activity 4.2. Develop communication products to disseminate project results.

Activity 4.3 Draft revisions to key plans and policies and support their integration into national and district government planning processes to promote up-scaling of the EbA model.

Compliance requirements

• Ensure compliance with the co-implementation of the Funding Proposal (FP), the Project Cooperation Agreement (PCA) and its annexes.
• Ensure compliance with the Anti-Fraud and Anti-Corruption Framework of the United Nations and Anti-Corruption Policy.
• Ensure compliance with UN and GCF policies as well as the Green Climate Fund on prohibited practices, sexual exploitat

• Manage day-to-day project implementation, monitor progress and ensure timely delivery of outputs and outcomes according to the Funding Proposal Agreement and its Annexes as well as the provisions of the Project Cooperation Agreement (PCA).
• Ensure proper project planning and tracking of sequencing of actions/activities to ensure timeliness of project implementation Schedule as per the approved Funding Proposal.
• Manage timely cooperation agreements with implementing partners and ensure proper coordination.
• Prepare Annual workplans, Annual Progress Reports, Half-yearly Progress Reports, monthly progress activity updates towards objectives and recommendations.
• Provide guidance for the timely preparation of detailed Annual Work Plans and budgets for approval by PSC.
• Report project progress and emerging risks or challenges to the VPO Division of Environment Director, UNEP Task Manager and the PSC.
• Oversee and manage Project Management Unit (PMU) personnel.
• Assist in the identification, selection, and recruitment of consultants and experts.
• Provide guidance to team members and consultants in the implementation of their tasks.
• Work jointly with the Chief Technical Advisor to write ToRs for tasks.
• Supervise the work of technical project staff and consultants in close collaboration with the PMU staff and conduct regular visits to project sites.
• Provide oversight for financial management for compliance with national cash advance policies and obligations under the Ministry of Finance and Economic Affairs and UNEP, and ensure timeliness of cash advance requests to the Ministry of Finance and Economic Affairs (MoFEA) and UNEP.
• Monitor budget changes and request budget revisions to UNEP periodically as necessary (e.g. on an annual basis) ensuring that UNEP financial management guidelines are followed.
• Offer technical assistance to project PMU staff and implementing partners, addressing challenges in project implementation.
• Ensure that reports generated by PMU personnel and implementing partners are of good quality, and submitted promptly.
• Monitor the performance and deliverables of consultants, contractors, and service providers as required and ensure that outputs are in accordance with terms of references and of high quality.
• Serve as a liaison with co-executing entity (UNHCR), the project implementing partners and UNEP.
• Ensure effective participation of all stakeholders and that stakeholder voices are heard and incorporated into project development as per the project Stakeholder Engagement Plan.
• Ensure coordination, communication, and lessons learned across project stakeholders.
• Facilitate project visits of government stakeholders and/or project partners.
• Establish linkages and networks with relevant ongoing activities of government and non-governmental agencies.
• Maintain project visibility in local, national, and regional forums, adhering to project visibility guidelines.
• Take overall responsibility for the delivery of project outputs directly implemented by VPO personnel, coordinating the tasks of the Project Management Unit personnel, implementing partners, and/or consultants.
• Activity 1.1 Support climate-resilient village land use planning.
• Activity 2.1. Implement Community-Based Forest Management (CBFM) for resilient ecosystems.
• Activity 2.2. Implement 12,000 hectares of agroforestry and village land afforestation for resilient land use.
• Activity 3.1. Promote increase resilience technologies and management practices to strengthen the capacity of farmers, district officials and extension workers in climate-resilient agricultural land use.
• Sub-activity 3.2.4. Support the establishment of and strengthening existing Water User Associations and farmers raising for water management and efficient water use through the FFS.
• Sub-activity 3.2.4. Conduct training and awareness raising for 400 members of Water User Associations and farmers.
• Activity 3.3. Promote climate-resilient livelihood diversification to strengthen food security and nutrition, provide alternative income sources, and sustain climate-resilient agricultural and forest management practices.
• Activity 4.1. Generate evidence of the economic benefits of ecosystem-based adaptation to host and refugee populations, for use by policymakers and planners.
• Activity 4.2. Develop communication products to disseminate project results.
• Activity 4.3 Draft revisions to key plans and policies and support their integration into national and district government planning processes to promote up-scaling of the EbA model.
• Ensure compliance with the co-implementation of the Funding Proposal (FP), the Project Cooperation Agreement (PCA) and its annexes.
• Ensure compliance with the Anti-Fraud and Anti-Corruption Framework of the United Nations and Anti-Corruption Policy.
• Ensure compliance with UN and GCF policies as well as the Green Climate Fund on prohibited practices, sexual exploitat

• Strategic leadership
• Proactive problem-solving
• Adaptive project management
• Incorporating lessons learned
• Personnel management
• Financial management and budgeting oversight
• Technical assistance
• Quality assurance
• Stakeholder engagement, coordination, and communication
• Liaison with co-executing entities and implementing partners
• Ensuring stakeholder participation and voice
• Establishing linkages and networks
• Maintaining project visibility
• Compliance with UN and GCF policies

• Full-time member of the Project Management Unit (PMU).
• Overall head of the PMU managing personnel.
• Responsible for day-to-day project implementation and management.
• Operational accountability for the project.
• Liaises with all project stakeholders.
• Reports to the Project Steering Committee.
• Exercises strategic leadership.
• Takes a proactive approach in identifying potential problems and obstacles.
• Manages the project adaptively.
• Incorporates lessons learned to modify project implementation and participation processes.
• Ensures compliance with the Funding Proposal (FP), Project Cooperation Agreement (PCA) and its annexes.
• Ensures compliance with the Anti-Fraud and Anti-Corruption Framework of the United Nations and Anti-Corruption Policy.
• Ensures compliance with UN and GCF policies as well as the Green Climate Fund on prohibited practices, sexual exploitation.