Descriptions

The Manager, Capex, Procurement & Strategic Supplies is responsible for managing the bank’s capital expenditure planning, end-to-end procurement processes, vendor management, and acquisition of all strategic supplies in compliance with PPRA regulations and internal policies. The role ensures transparency, value-for-money procurement, and timely availability of goods and services to support the bank’s operations and strategic projects.

Responsibilities

Capex Planning & Monitoring

• Coordinate preparation of the annual Capex budget.
• Monitor Capex utilization and ensure alignment with approved plans.
• Track project-related expenditures and provide periodic reports.
• Evaluate Capex proposals and support business cases for new investments.

Procurement Management

• Lead end-to-end procurement of goods, works, and services in line with PPRA and bank policies.
• Prepare tender documents, evaluation reports, and procurement recommendations.
• Ensure accuracy and completeness of procurement documentation.
• Coordinate with departments to identify procurement needs and specifications.

Vendor & Contract Management

• Maintain a database of approved vendors and service providers.
• Negotiate contracts and ensure service-level agreements are adhered to.
• Conduct supplier evaluations focusing on performance, quality, and compliance.
• Resolve supplier issues and ensure continuous delivery of service.

Strategic Supplies Management

• Ensure availability of mission-critical supplies including IT equipment, office machinery, security devices, and operational consumables.
• Monitor reorder levels and approve replenishment plans.
• Develop inventory controls for strategic supplies.

Compliance & Controls

• Ensure all procurement activities comply with PPRA Act, guidelines, and internal procurement policies.
• Maintain accurate procurement and Capex records for audit purposes.
• Address audit findings and strengthen control processes.

Budgeting & Cost Efficiency

• Implement cost-saving initiatives in procurement and project execution.
• Support financial planning by providing Capex forecasts and procurement estimates.
• Ensure the bank receives value-for-money in all procurement transactions.

Process Improvement

• Drive automation and digital transformation in procurement systems.
• Improve tendering, evaluation, and approval turnaround times.
• Recommend enhancements to procurement governance structures.

Collaboration & Communication

• Work with ICT, Operations, Finance, and business units to understand procurement needs.
• Communicate procurement guidelines and policies across the bank.
• Provide training on PPRA and procurement processes.

OTHER RESPONSIBILITIES:

Any other duties as may be assigned by the Head of Finance and Strategy.

Requirements

Education:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• CPSP or PSPTB registration is mandatory.

Experience:

• 3–5 years of procurement and supply chain experience.
• Experience in Capex planning and project procurement preferred.
• Experience in banking/regulated environment is an added advantage.

Technical Skills:

• Strong understanding of PPRA laws and procurement frameworks.
• Proficiency in procurement systems and contract management.
• Strong negotiation, analytics, and documentation skills.

Soft Skills:

• High integrity, confidentiality, and compliance mindset.
• Strong communication and interpersonal skills.
• Ability to work under tight timelines.

NB: PLEASE MERGE YOUR PROFESSIONAL CERTIFICATIONS WITH YOUR CV SO THAT YOU CAN UPLOAD AS ONE FILE

• Coordinate preparation of the annual Capex budget.
• Monitor Capex utilization and ensure alignment with approved plans.
• Track project-related expenditures and provide periodic reports.
• Evaluate Capex proposals and support business cases for new investments.
• Lead end-to-end procurement of goods, works, and services in line with PPRA and bank policies.
• Prepare tender documents, evaluation reports, and procurement recommendations.
• Ensure accuracy and completeness of procurement documentation.
• Coordinate with departments to identify procurement needs and specifications.
• Maintain a database of approved vendors and service providers.
• Negotiate contracts and ensure service-level agreements are adhered to.
• Conduct supplier evaluations focusing on performance, quality, and compliance.
• Resolve supplier issues and ensure continuous delivery of service.
• Ensure availability of mission-critical supplies including IT equipment, office machinery, security devices, and operational consumables.
• Monitor reorder levels and approve replenishment plans.
• Develop inventory controls for strategic supplies.
• Ensure all procurement activities comply with PPRA Act, guidelines, and internal procurement policies.
• Maintain accurate procurement and Capex records for audit purposes.
• Address audit findings and strengthen control processes.
• Implement cost-saving initiatives in procurement and project execution.
• Support financial planning by providing Capex forecasts and procurement estimates.
• Ensure the bank receives value-for-money in all procurement transactions.
• Drive automation and digital transformation in procurement systems.
• Improve tendering, evaluation, and approval turnaround times.
• Recommend enhancements to procurement governance structures.
• Work with ICT, Operations, Finance, and business units to understand procurement needs.
• Communicate procurement guidelines and policies across the bank.
• Provide training on PPRA and procurement processes.
• Any other duties as may be assigned by the Head of Finance and Strategy.

• Strong understanding of PPRA laws and procurement frameworks.
• Proficiency in procurement systems and contract management.
• Strong negotiation, analytics, and documentation skills.
• High integrity, confidentiality, and compliance mindset.
• Strong communication and interpersonal skills.
• Ability to work under tight timelines.
• Communication Skills

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• CPSP or PSPTB registration is mandatory.