Summary
Date Posted: Wednesday, May 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
To provide the Company Secretary with full administrative support to ensure effective management of day-to-day activities.

Main Responsibilities:
• Respond to routine queries from other departments as instructed by the Company Secretary.
• Builds positive client relationships through effective communication, establishing trust and maintaining confidentiality.
• Schedule Company Secretary meetings and take minutes, answer phone calls, and maintain digital and physical records.
• Ensure that meeting rooms are in order including availability of refreshments.
• Assist the Company Secretary with preparations of Management/ Board Meeting packs on Board vantage.
• Coordination of Board meetings.
• Coordination of all meetings related to the Board, including Training and Study Tours.
• Performa reconciliation of all costs related to Board Members` costs.
• Draft Minutes of meetings.
• Manage Office and Store arrangement, order and keep inventory of stationery.
• Draft routine letters/memos as per the guideline.
• Initiate invoice payments to external vendors and follow up on payment status.
• Draft response to routine mails and respond to routine queries on telephone.
• Maintain and manage incoming and outgoing documents registers and scrutinize and confirm content of incoming and outgoing documents.
• Forward outgoing mail to the mailing room and keep copies for future reference.
• Prioritize mail and forward routine mail to responsible units/officers.
• Perform any other tasks relating to the office of the Company Secretary as may be assigned from time to time.

Knowledge and Skills:
• Office Administration, Adequate knowledge in standard computer applications
• Document management with ability to work with database and board vantage software.
• Excellent Communication Skills, Customer Focus, Follow-up, Quality Orientation; Attention to Detail, Planning and Organization skills, integrity, Client Confidentiality.

Qualifications and Experience:
• Diploma in Law, Social Studies, Record Management, Business Management, or related field from a recognized institution.
• Bachelor Degree in Law will be an added advantage
• At least 2 years’ experience working within a legal environment.
• Experience in interaction with Board Members.NMB Bank Plc is an Equal Opportunity Employer. We are committed to creating a diverse environment and achieving a gender balanced workforce.
Female candidates and people living with disabilities are strongly encouraged to apply for this position.



Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure

Interested and qualified , click here to apply


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