Procurement Officer
2025-09-18T07:45:20+00:00
The World-Wide Fund for Nature (WWF)
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https://www.wwf.or.tz/
FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Transportation & Logistics
2025-09-29T17:00:00+00:00
Tanzania
8
Under the supervision of the Senior Procurement Officer, the Procurement officer will take responsibility of the Procurement and Logistical management functions of Tanzania Country Office (TCO) and all Programs under TCO. He/She will be responsible for assisting the Senior Procurement officer in execution, implementing and managing the overall procurement and related functions for WWF Tanzania. He/she will also require supporting the Operations Unit in logistical support for fleet management and documenting all correspondents for duty and Tax exemption certificates. He /she will also liaise with the Field Office to ensure effective coordination of Procurement standards and Implementation of WWF policies and procedures across all TCO and its programs.
- Main Duties and responsibilities
- Assist with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch.
- Assist the Senior Procurement Officer in maintaining current up to date procurement documents and manuals.
- Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred supplier for each requisitioned item.
- Routing copying and circulation of quotes, bids and proposals for evaluation
- Researching pricing obtaining quotes locally/internationally on low value items.
- In liaison with the Senior Procurement officer assist in coordination with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly.
- Coordinate with the Requestor and make sure the right information is filled in the purchase requisition and right material details are filled.
- Provide purchased materials to the responsible receiving office and do all actions for completing the process.
- Receive the approved quotation analysis by Head of Operations and Head of Finance and create a Purchase Order.
- Maintain and manage all procurement documents for records and Audit purpose.
- In coordination with Senior Procurement Officer establishes and maintains procurement plan and ensures timely delivery of goods and services.
- Assists the Senior Procurement officer on preparation of variety of reports, correspondence, and documents (e.g. purchase orders, quotation analysis and amendments) on procurement-related matters.
- In liaison with the Head of Operations and People & Culture department, the procurement officer will assist on administrative matters like visa and work permit processing.
- Any other duties provided by the superiors/line manager.
- Profile
Required Qualifications
- At least a Bachelor’s degree in Supply chain management, Procurement and logistics, or Business Administration.
- Minimum of 3 years professional experience in procurement, supplies and logistics ideally with experience working with government and NGOs.
- Previous work experience with international organizations involved in environmental and/or community issues;
- Proven ability in supply chain management and logistics;
- Excellent written and oral communication skills,
- Fluency in English and Kiswahili Languages
- Good Computer knowledge.
Required Skills and Competencies
- Strong Planning and organizational skills
- Proven interpersonal skills, including the ability to develop and maintain strong relationships at all levels within WWF and other external stakeholder;
- Ability to work within a multicultural environment
- Dynamic, responsive disposition
- Open, adaptable, team spirit;
- Ability to work under pressure;
- Adherence to WWF’s values, which are: Courage, Respect, Integrity, and Collaboration
Assist with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch. Assist the Senior Procurement Officer in maintaining current up to date procurement documents and manuals. Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred supplier for each requisitioned item. Routing copying and circulation of quotes, bids and proposals for evaluation Researching pricing obtaining quotes locally/internationally on low value items. In liaison with the Senior Procurement officer assist in coordination with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly. Coordinate with the Requestor and make sure the right information is filled in the purchase requisition and right material details are filled. Provide purchased materials to the responsible receiving office and do all actions for completing the process. Receive the approved quotation analysis by Head of Operations and Head of Finance and create a Purchase Order. Maintain and manage all procurement documents for records and Audit purpose. In coordination with Senior Procurement Officer establishes and maintains procurement plan and ensures timely delivery of goods and services. Assists the Senior Procurement officer on preparation of variety of reports, correspondence, and documents (e.g. purchase orders, quotation analysis and amendments) on procurement-related matters. In liaison with the Head of Operations and People & Culture department, the procurement officer will assist on administrative matters like visa and work permit processing. Any other duties provided by the superiors/line manager.
At least a Bachelor’s degree in Supply chain management, Procurement and logistics, or Business Administration. Minimum of 3 years professional experience in procurement, supplies and logistics ideally with experience working with government and NGOs. Previous work experience with international organizations involved in environmental and/or community issues; Proven ability in supply chain management and logistics; Excellent written and oral communication skills, Fluency in English and Kiswahili Languages Good Computer knowledge.
JOB-68cbb89097a8e
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]
Jobs at:
The World-Wide Fund for Nature (WWF)
Deadline of this Job:
Monday, September 29 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Thursday, September 18 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Under the supervision of the Senior Procurement Officer, the Procurement officer will take responsibility of the Procurement and Logistical management functions of Tanzania Country Office (TCO) and all Programs under TCO. He/She will be responsible for assisting the Senior Procurement officer in execution, implementing and managing the overall procurement and related functions for WWF Tanzania. He/she will also require supporting the Operations Unit in logistical support for fleet management and documenting all correspondents for duty and Tax exemption certificates. He /she will also liaise with the Field Office to ensure effective coordination of Procurement standards and Implementation of WWF policies and procedures across all TCO and its programs.
- Main Duties and responsibilities
- Assist with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch.
- Assist the Senior Procurement Officer in maintaining current up to date procurement documents and manuals.
- Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred supplier for each requisitioned item.
- Routing copying and circulation of quotes, bids and proposals for evaluation
- Researching pricing obtaining quotes locally/internationally on low value items.
- In liaison with the Senior Procurement officer assist in coordination with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly.
- Coordinate with the Requestor and make sure the right information is filled in the purchase requisition and right material details are filled.
- Provide purchased materials to the responsible receiving office and do all actions for completing the process.
- Receive the approved quotation analysis by Head of Operations and Head of Finance and create a Purchase Order.
- Maintain and manage all procurement documents for records and Audit purpose.
- In coordination with Senior Procurement Officer establishes and maintains procurement plan and ensures timely delivery of goods and services.
- Assists the Senior Procurement officer on preparation of variety of reports, correspondence, and documents (e.g. purchase orders, quotation analysis and amendments) on procurement-related matters.
- In liaison with the Head of Operations and People & Culture department, the procurement officer will assist on administrative matters like visa and work permit processing.
- Any other duties provided by the superiors/line manager.
- Profile
Required Qualifications
- At least a Bachelor’s degree in Supply chain management, Procurement and logistics, or Business Administration.
- Minimum of 3 years professional experience in procurement, supplies and logistics ideally with experience working with government and NGOs.
- Previous work experience with international organizations involved in environmental and/or community issues;
- Proven ability in supply chain management and logistics;
- Excellent written and oral communication skills,
- Fluency in English and Kiswahili Languages
- Good Computer knowledge.
Required Skills and Competencies
- Strong Planning and organizational skills
- Proven interpersonal skills, including the ability to develop and maintain strong relationships at all levels within WWF and other external stakeholder;
- Ability to work within a multicultural environment
- Dynamic, responsive disposition
- Open, adaptable, team spirit;
- Ability to work under pressure;
- Adherence to WWF’s values, which are: Courage, Respect, Integrity, and Collaboration
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
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