Human Resource Vacancies at Toyota Tanzania Limited, Abt Associates, Compassion and Other companies

HR Assistant job at Rentokil Initial – Tanzania

JOB DETAILS:

The role entails offering technical and administrative human resource services in the HR functions of Recruitment and Staffing, Training, Employee Relations, HR Information and Database administration, Engagement and Welfare, and Insurance, Payroll and Administration, and Health & Safety. Your key duties and responsibilities will be as follows, but not limited to:

Your day-to-day responsibilities will include:
• Recruitment and Staffing
• Receive and maintain a database of job applications by sorting them per positions, source applications from recruitment companies, and or advertising as may be agreed
• Receive and file as appropriate New Employee Requisition Forms, and enforce usage of this form where it is not submitted by line managers
• Support in the shortlisting of applications, and call and schedule candidates for interviews, carry out interviews for positions of up to agreed work levels alongside relevant line supervisors
• Provide interview feedback to candidates as appropriate and timely
• Execute due diligence on selected candidates, in particular contact minimum 2 previous employers of a candidate, and another minimum 2 personal referees

• Create the induction programs with support from HRO and drive induction and onboarding of new candidates as appropriate
• HR Records, Information and Database
• Maintain in softcopy the staff database complete with all employees’ relevant data, and update leavers and joiners details timely and as appropriate
• Review the database every 3 months to confirm updates and accuracy of employee information as part of quarterly report
• Maintain and update all employee personal files timely as required, and fill away all necessary correspondences into the files, within a weekly deadline
• Arrange the files neatly and in easily accessible order, for quick retrieval
• Retain a file movement register
• Maintain the Training Register file, and collect all training attendance records from the various line departments for filing and capturing in softcopy template
• Coordinate training programs per calendar
• Employee Relations
• Receive and keep a report of any grievances from employees
• Support the administration of disciplinary procedures by receiving any indiscipline cases reported to HR department by front line supervisors and/or line managers for appropriate action
• Enforce compliance to disciplinary procedures
• Retain a monthly report for industrial cases handled across the business and submit as per agreed template
• Support conflict resolution when called upon, offer guidance on ideal people management practice to supervisors as may be needed
• Manage the employee exit process in the case of staff separations by writing and administering necessary correspondence, exit interviews, thorough clearance process documentation, processing terminal pay and safe retention of closed files. Ensure acknowledgement record is signed by leaving employee and file
• HR Administration and Payroll Support
• Support incidents and accidents management and reporting to insurance by collating from SHE Officer all necessary documentation and send to insurance, and maintain the insurance register file
• Coordinate with the Admin Rider for pick and drop of required correspondence to various stakeholders as necessary
• Handle NSSF & National Hospital Insurance related matters like staff queries, communications, updating staff records, and processing monthly remittances in liaison with Accounts office where needed
• Prepare relevant payroll monthly HR reports
• Retain a Probation Period Tracker
• Update the Leave Report Template on monthly basis for reporting by 3rd of a new month
• Support the branches and department develop Annual Leave Planners
• Maintain neatness and updates on all Company noticeboards, and update the Wall of Fame photos as necessary monthly
• Coordinate in-house trainings
• Engagement and Welfare
• Coordinate any staff welfare programs as per Welfare Policy, and handle related communications
• Support in coordinating the company staff engagement survey (YVC) as needful
• Oversee facility management and cleanilines
• Health & Safety; with the support and guidance of the SHE Officer;
• Assess and ensure all the policy on Health and Safety, and best SHE practice is continuously being enforced by all stakeholders
• Continuously assess and propose necessary adjustments to working practices, to ascertain they are safe and comply with legislation, and are in line with Rentokil Initial SHE best practice;
• Support the documentation of emerging local SHE strategies and approaches, with the goal of communicating to all concerned colleagues
• Actively champion local SHE Action Plans and programs as may be directed by Management
• In close liaison with departmental heads, carry out risk assessments evaluating how risks could be reduced; compile comprehensive reports giving insight on noted improvement areas
• Carry out regular and impromptu site inspections to check that policies and safe work procedures are being properly implemented by field staff; Give observatory reports on such compliance and suggest improvement areas. Keep custody of such records/findings safely
• Arrange SHE in-house training under guidance of SHE Officer East Africa
• Respond to, investigate and keep records of incidents and accidents when they occur, and produce necessary statistics for Management information & action;
• Ensure to share these instances with staff making emphasis on Root Causes and lessons colleagues can learn on the same to avoid reoccurrence
• Keep up to date with new SHE legislation and maintain a working knowledge of all legislation and any developments that affect the industry wherein the Company operates;
• Produce management reports, newsletters and bulletins for the rest of the workforce as may be necessary in liaison with SHE/HR Office
• Ensure the safe installation of equipment as may be needed.
• Carry out equipment inspection and take required actions
• Advise on Fire Safety regulations, hazardous substances handling, noise pollution where applicable as may be needed.
• Undertake Fire Risk assessment, Fire Drills as may be necessary and follow up on servicing of fire appliances, and make compliance recommendations
• Ensure there is adequate SHE signage for the premise and the branches
• Follow up on workplace registration and yearly renewal of the same in liaison with the manager for the various Company premises
• Ensure that employees, who are required, undergo annual OSHA Medicals
• Inspect and oversee compliance to wearing Personal Protective Equipment by staff
• Take minutes and coordinate SHE committee activities, ensuring committee members are active in dealing with SHE issues at the workplace
• Support the HRO in collating information and reporting instances of incidents resulting to damage and work related injuries; and supporting employee induction on SHE matters hand-in-hand with, or in the absence of the HRO/SHE Officer
• Coordinate as required all matters to do with the company fleet; coordinate driving tests, oversight vehicle usage, driver conduct, liaison with vehicle repairs and service provider as needed, coordinate fueling etc
• Any other duties that may be assigned within this function

Undertake other ad-hoc responsibilities as required
• Do you have what it takes? If you want to be considered for this role you will need:
• Relevant Tertiary Education – degree in HR or relevant field with experience
• Must have working knowledge of the country labour laws
• Proficient in English & Kiswahili – written and spoken
• Related work experience minimum 3 years
• Employee relations & recruitment experience advantageous
• Numerical acumen
• Computer literate
• Integrity/reliability
• Strong negotiation skills
• Persuasive
• Strong ownership & responsiveness
• High energy levels (action orientated)
• Self confident/assertive/passionate
• Problem solving skills/solution driven
• Strong demonstration of the values of service, relationships and teamwork
• Be self- motivated and display a high energy level
• Excellent planning and organisational skills
• Team player with a collaborative style
• Demonstrates the ability to take the initiative
• Highly developed communication skills (written / verbal / non-verbal)
• Ability to form strong customer relationships at all levels

JOB DETAILS:
HR Assistant, under the management and supervision Support Service Manager, you will be responsible for direct implementation of all HR issues in DRC Tanzania Kibondo and Kasulu office and in the camps

Key Responsibilities
• To ensure Interpretation and adaptation of HR policy with the support from Support Service Manager ,
• Insure HR policies are in line with national legislation with with the support from Support Service Manager,
• To attend Dispinary hearing and to advice the commitee accordingly
• To make follow up on acting
• To prepare staff contracts and to review incentive contracts.
• Conduct and facilitate the recruitment process and selection procedure in close coordination with the with the relevant supervisers.;
• Conduct a session of orientation for new employees with organization policies, norms, values and work set up,
• Maintain personnel file,
• To maintain and update DRC’s human resources database (in Dynamics systerm);
• To maintain and update DRC’s staff directory;
• Prepare HR related monthly /quartely reports as required;
• Supervise and closely monitor the Leave Record of employees (in Dynamics systerm).
• Perform other Admin Issues as directed by supervisor.
• To follow up on staff wealfare
• To follow up on staff medical insuarrance for both national and international staff and their depedants in case of evacuation.
• Advice staff members on their rights,obligations,benefits,entitlements and assist them in interpreting DRC staff rules an regulations.

Personal Specifications
• Bachelor degree in Human Resource management or any other relevant field.
• Excellent interpersonal and problem-solving skills, creativity and flexibility;
• Flexibility in working hours when needed;
• Computer literacy (Microsoft Word and Excel);
• Comfortable in a multi-cultural environment, flexible and able to handle pressure well ability to engage with community members in an open manner, maintain confidentiality and respect;
• Ability to communicate and write reports in English.


JOB DETAILS:
The Senior HR Advisor will partner with Regional Directors, Country Directors, and HR teams in the Africa Region to support the delivery, coordination, and implementation of human resources programs, services, and initiatives to include local-country nationals, third-country nationals, and expatriate employees located in the region. The Senior HR Advisor serves as a resource to build HR capacity by guiding managers across all phases of the employee- lifecycle. The Senior Manager works closely with Country Directors and Country HR staff to develop and implement country-specific HR practices that are in compliance with the local labor laws and align with IPA’s global employee management policies and standards. This includes the development of CO HR policy and procedures, recruitment practices, health and welfare programs, benefits and compensation schemes in the country, new hire orientation, performance management, and building HR capacity.

Responsibilities
• Be a thought partner and advisor to Regional and Country leadership teams and HR staff on all aspects of people management practices and policy issues
• In collaboration with the Global HR Team, create and implement end-to-end talent management practices that will drive positive results in support of IPA’s mission.
• Build trust and confidence with people across the organization and throughout all levels to foster a high-performing, collaborative, innovative, and inclusive organizational culture.
• Support the assigned business unit to create and maintain effective HR programs, including up-to-date talent acquisition, talent management, performance management, compensation, total rewards, learning and development, and culture building.
• Provide first-class customer service on HR management’s different aspects, including talent acquisition, new employee orientation, training & development, compensation and benefits administration, performance management, and employee relations.
• Standardize all aspects of CO HR programs in compliance with applicable policies, regulations, and labor laws.
• Ensure that Countries have up-to-date employee handbooks that follow the country’s labor laws and are aligned with IPA’s global HR policies and procedures
• Strategically work with CO and Regional leadership in managing employee relations issues by and where necessary, conduct thorough, and objective investigations, and providing HR best practices
• Establish strong relationships within country HR teams, leadership teams, and other support departments to meet the IPA business needs.
• Work with the Global HR team on the development of training of local HR staff and senior leadership in effective people management practices resulting in an engaged workforce.
• Continuously evaluate existing work processes and make recommendations for process improvements as needed to serve internal and external clients better.
• Apply understanding of IPA’s policies, standard operating procedures, and HR practices to creatively find solutions, make decisions/recommendations that mitigate legal risk and reputational damage in the country, and fully support IPA’s strategic objectives.
• Work with the global HR team in identifying and analyzing trends resulting from the internal audits and report findings to the global HR director and applicable stakeholders.
• Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations.
• Support the recruitment and deployment, and orientation of Expat and TCN employees
• Demonstrate IPA’s core values in action and champion a culture of respect, diversity, equity, and inclusion

Qualifications
• Bachelor’s degree in Human Resource Management, Business Administration, or relevant field
• Minimum 5 years of progressive human resources management experience with at least two years of international experience preferred
• HR Professional HR certification desired
• Proven working knowledge and experience in all functional HR areas with emphasis on employee relations and staff development
• Basic knowledge of US government and international donor regulations and standards
• Proven capability to communicate clearly and concisely, both written and verbal, with people at all levels in a multicultural and multidisciplinary environment
• Demonstrated values of continuous improvement in a cooperative atmosphere committed to staff development
• Able to work well in a fast-paced environment and manage competing priorities
• Able to build trusting relationships and collaboration with team members across the organization and influence positive outcomes
• Excellent internal consulting skills and coaching and mentoring others
• Demonstrated ability to interpret and apply international labor codes and create and develop sound HR program
• Experience living or working in developing countries preferred
• Willingness to travel to IPA’s program country offices as required
• Strong knowledge of MS Office applications
• Ability to work both independently and as part of a team and demonstrate integrity, independent thinking, sound judgment, and respect for others
• Language proficiency in French or Spanish is preferred


Job description
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting:
• The Human Resources Consultant coordinates and performs the full range of human resources support functions. He/she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations.

Reporting Lines:
• The Human Resources consultant will work under the overall supervision of the FAO Representative and direct supervision of Assistant FAO Representative Administration and overall guidance of the Regional HR Officer. The Human Resource Consultant works closely with colleagues in the administration and Programme HR team and with Representation project Team Leaders and project personnel, providing and coordinating experienced human resources support.

Technical Focus:
• The incumbent provides guidance and advice to Representation personnel involved in human resources management. He/she will operate independently and make decisions on work priorities, exercise initiative for dealing with cases and find solutions to problems after discussion with Assistant FAO Representative Administration. Supervision received is focused on the quality of work outputs, in particular the meeting of timelines and the quality of advice given to personnel.

Key Functions/Results
• Coordinate support services related to the recruitment process of staff and affiliate workforce; initiate a range of related actions including contract preparation, extension and termination
• Analyze and process a variety of human resources requests.
• Prepare and participate in various interviews, taking notes, and consolidate interview reports.
• Plan and coordinate the briefing and de-briefing of affiliate workforce, provide information on various contracts.
• Communicate with applicants and prepare offers/terms of employment.
• Collect and research background information; draft correspondence, reports and statistics related to all human resources functions as appropriate.
• Support review and update of confidential personnel information, records and files; ensure completeness and accuracy of records and that follow-up on action is taken.
• Investigate and resolve payment inquiries in collaboration with finance staff and process consultant’s time cards.
• Train and provide guidance to other human resources support staff in the work unit.
• Participate in the preparation of training materials and delivery of training as required.
• Perform other duties as required.

Candidates Will Be Assessed Against The Following
Minimum Requirements
• Education: University degree in Human resources management, Business Administration or any other related field.
• Experience: At least 4 years of relevant experience in administrative and human resources support work.
• Languages: Working knowledge (proficient- level C) of English and intermediate knowledge (level B) of a second FAO language, for COF.REG. Working knowledge (level C) for PSA.SBS

FAO Core Competencies
• Results Focus
• Team Work
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills
• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures.
• Very good knowledge of ERP corporate computerized administrative systems.
• Good knowledge of the communication and documentation standards.
• Very good knowledge of the MS Office applications, Internet and office technology equipment.
• Ability to plan, work and deliver within deadlines without compromising FAO’s rules and standards; and demonstrated ability to perform under minimal supervision.
• Ability to gather, organize and analyze information.
• Capacity to interact professionally with a wide variety of stakeholders.
• Ability to work with minimal supervision and respond to strict deadlines.
• Ability to work with multi-disciplinary teams.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

Additional Information
• FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For more information, visit the FAO employment website
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Senior Human Resources Business Partner job at Compassion

This position will be based in Arusha, Tanzania*
• This senior partner leads, designs, implements, and advises on complex human resource programs and policies, including performance management, discipline, compensation, benefits, equal opportunity and employee relations. At this career level, the incumbent leads major, complex human resource projects and initiatives for multiple countries. Further, she or he often coaches and oversees the work of other partners and related staff.

Responsibilities
• Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
• Acts as an advocate to raise the awareness of the needs of children. Understands Christ’s mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
• Leads managers, answering questions and instilling a sense of responsibility on matters such as employee relations, conflict resolution, discipline, performance management, staff development, termination, compensation issues, succession planning, benefits, and talent acquisition. Partners with appropriate senior leadership to properly engage employees in achieving functional objectives in the client area.
• Educates employees, answering sensitive questions on matters such as employee-manager interactions, conflict resolution, performance management, compensation issues, and benefits.
• In some locations, performs recruiting, benefits administration, employee health and wellness, and other human resources related programs.
• Uses current and complete understanding of local, national, and applicable international laws and regulations covering employment issues to protect Compassion's interests by ensuring the ministry is in compliance with legal requirements as well as providing and implementing relevant recommendations to the client groups on necessary practices/programs changes to meet these requirements.
• Investigates, and designs resolutions regarding employee or other stakeholder concerns around performance management, improvement, harassment, discrimination, misconduct, and similar matters.
• Analyzes the level of engagement through HR metrics, using personal expertise or assessment instruments. Develops and institutes timely programs, methods and other interventions to address issues that hinder team’s level of success.
• Develops programs for client groups such as annual merit, performance management, benefits enrollment, and new employee orientation. May facilitate events for client teams such as team-building, merit program meetings, strategic planning, brainstorming, or other group sessions.
• Coaches and provides expertise, and may oversee the work of other professionals and support staff in the Human Resources discipline.

• Faith
• Has a personal relationship with Jesus Christ.
• Culture
• Accountable for supporting, upholding, and engaging in Compassion's core "Cultural Behaviors" in all internal and external communication and relationships.
• Education
• Bachelor's Degree in a related field.
• Experience
• Ten years Relevant experience working in this or a related field with at least 5 years heading a HR Function
• Licenses and Certifications
• Certification from a nationally or internationally recognized organization in a related field.
• *Equivalent education, training and/or certification may be substituted for experience and education shown above

Working Environment
Office – Standard Office Environment
Physical Demands
Sitting, standing, and/or walking for up to 8 hours per day
Travel Requirements
May be required to travel up to 10% of normal schedule
Organizational/Business Development Manager, Tanzania Kilimo Tija job at Abt Associates

Opportunity:

• The Organizational/Business Development Manager will support inclusive development of Tanzania’s horticulture sector. This position will be responsible for ensuring that the project collaborates with private sector entities in all aspects of the activity - including strengthening the entrepreneurship enabling environment, providing targeted assistance through coaching and fostering network linkages to actors in the market system. The Organizational/Business Development Manager will help to solve organizational and/or policy isses that are hindering successful business transactions resulting in increased trust among market system actors.

Key Roles and Responsibilities:
• Lead team of business development staff within the project’s regional offices to provide targeted coaching and business development support as needed.
• Provide technical expertise to various commodity specific value chain actors ensuring increased access to commercially provided and productivity-enhancing agricultural technologies.
• Assist with deal making among actors in the market space by addressing key organizational issues that may be hindering successful transactions. This might include a buyer being cautious of contracting with a tomato cooperative because they do not have good records on the member business ratio or other metric to describe the cooperative planning process.
• Monitor relevant regulatory constraints to realizing market opportunities and support solutions which expand business enabling environment.
• Broker linkages with various market system actors to expand access to productivity-enhancing agricultural technologies and to increase enterprise and employment opportunities
• Work with Partnership Trade and Market System Manager to ensure findings of market system analyses and other data are accessible to all market actors.
• Host reverse-pitch sessions with international/regional/large local buyers and youth and other producers to highlight requirements to access certain markets.
• Support the COP, DCOP, and other staff in identifying, reaching out to, and managing cooperation with stakeholders in the private sector, civil society, and national and local government, in the target regions and selected value chains in compliance with Abt Associates and USG policies and procedures. 

Preferred Qualifications:
• University degree in rural development, marketing, business administration and management, organizational capacity building, or a related field.
• Candidates must have a minimum of 8 years of proven experience in the management of multidisciplinary teams and in-depth knowledge of the horticulture value chain and its challenges in Tanzania.
• Strong preference is given to candidates with inclusive development credentials and organizational capacity building history.
• Excellent oral and written communication skills with professional fluency in English required.

Minimum Qualifications:
• Bachelor’s Degree + Nine years of relevant experience, or Master’s Degree + Seven years of relevant experience, or PhD + Four years of relevant experience



The Toyota brand was introduced into Tanzania by the Karimjee family through International Motor Mart.
The holding company Karimjee Jivanjee Ltd has a long and established history in East Africa stretching back to 1825 when they first arrived as traders from the area of Cutch, in India, to the island of Zanzibar.
In 1965 the Toyota distributorship was awarded to International Motor Mart. In 2000 International Motors Ltd changed its company name to Toyota Tanzania Ltd. In 2015 Toyota Tanzania celebrated its 50th anniversary as the Toyota distributor in Tanzania.
To this day we continually strive to deliver customer satisfaction and adapt ourselves to meet our customer’s changing and unique needs. We are currently searching for experienced and motivated individuals to cover the following positions.