Responsibilities

1. Administrative and Field Team Support

• Provide day-to-day administrative support to regional field teams and project management staff.
• Coordinate travel arrangements, approvals, itineraries, and supporting documentation for field activities.
• Support meeting logistics, correspondence, filing, and record management.
• Serve as a primary point of coordination between field teams and technical, operations, and logistics staff.

2. Logistics and Operational Coordination

• Support logistics planning and coordination for trainings, supervision visits, outreach activities, and meetings.
• Assist with tracking and follow-up of operational and logistical requests from field teams.
• Ensure field teams receive timely logistical support aligned with approved activity plans.

3. Procurement, Stores, and Asset Support

• Support procurement processes by preparing requisitions, tracking requests, and following up with procurement and finance units.
• Assist with management of project assets, stores, and inventories, including updating tracking tools and maintaining documentation.
• Support periodic inventory counts, reconciliation, and reporting.

4. Fleet and Transport Support

• Support fleet operations, including vehicle scheduling, logbooks, fuel tracking, and maintenance coordination.
• Ensure vehicle documentation and records are complete and properly filed.

5. Documentation, Systems, and Reporting

• Maintain organized electronic and physical filing systems, including SharePoint and other approved platforms.
• Support preparation of routine administrative and logistics summaries and reports.
• Ensure documentation related to field activities, logistics, and operations is accurate, complete, and up to date.

6. Compliance, Quality, and Accountability

• Support adherence to Jhpiego policies, Department of State regulations, and internal procedures related to administration and logistics.
• Promote consistency, quality, and accountability in administrative and operational processes.
• Flag administrative or operational challenges and risks for follow-up by the Senior Program Officer.

Required Qualifications

• Diploma or degree in Public Administration, Business Administration, Logistics, Operations Management, or a related field, degree preferred.
• At least 4-5 years of relevant experience providing administrative, logistics, or operational support to donor-funded programs.
• Experience supporting procurement, logistics coordination, office operations, and field-based teams.
• Experience supporting fleet management, asset tracking, and inventory systems.
• Familiarity with U.S. Government–funded project administrative and compliance requirements is an advantage.
• Proficiency in MS Office applications and electronic filing systems; experience with logistics or inventory systems (e.g., eLMIS) is an advantage.
• Strong organizational, coordination, and problem-solving skills.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Fluency in English and Kiswahili required.
• Willingness to live in any location in Kagera and Pwani regions in Mainland Tanzania or Pemba and Unguja in Zanzibar.
• Ability to undertake regular travel within the assigned region and provide periodic support to other project-supported areas, as required.

Preferred Qualifications

• Ability to establish and maintain effective working relationships with internal and external customers those contacted during work.
• Planning and negotiation skills required
• Good level of computer literacy, conversant with all Microsoft products

• Provide day-to-day administrative support to regional field teams and project management staff.
• Coordinate travel arrangements, approvals, itineraries, and supporting documentation for field activities.
• Support meeting logistics, correspondence, filing, and record management.
• Serve as a primary point of coordination between field teams and technical, operations, and logistics staff.
• Support logistics planning and coordination for trainings, supervision visits, outreach activities, and meetings.
• Assist with tracking and follow-up of operational and logistical requests from field teams.
• Ensure field teams receive timely logistical support aligned with approved activity plans.
• Support procurement processes by preparing requisitions, tracking requests, and following up with procurement and finance units.
• Assist with management of project assets, stores, and inventories, including updating tracking tools and maintaining documentation.
• Support periodic inventory counts, reconciliation, and reporting.
• Support fleet operations, including vehicle scheduling, logbooks, fuel tracking, and maintenance coordination.
• Ensure vehicle documentation and records are complete and properly filed.
• Maintain organized electronic and physical filing systems, including SharePoint and other approved platforms.
• Support preparation of routine administrative and logistics summaries and reports.
• Ensure documentation related to field activities, logistics, and operations is accurate, complete, and up to date.
• Support adherence to Jhpiego policies, Department of State regulations, and internal procedures related to administration and logistics.
• Promote consistency, quality, and accountability in administrative and operational processes.
• Flag administrative or operational challenges and risks for follow-up by the Senior Program Officer.

• Strong organizational, coordination, and problem-solving skills.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Good level of computer literacy, conversant with all Microsoft products

• Diploma or degree in Public Administration, Business Administration, Logistics, Operations Management, or a related field, degree preferred.
• At least 4-5 years of relevant experience providing administrative, logistics, or operational support to donor-funded programs.
• Experience supporting procurement, logistics coordination, office operations, and field-based teams.
• Experience supporting fleet management, asset tracking, and inventory systems.
• Familiarity with U.S. Government–funded project administrative and compliance requirements is an advantage.
• Proficiency in MS Office applications and electronic filing systems; experience with logistics or inventory systems (e.g., eLMIS) is an advantage.
• Fluency in English and Kiswahili required.
• Willingness to live in any location in Kagera and Pwani regions in Mainland Tanzania or Pemba and Unguja in Zanzibar.
• Ability to undertake regular travel within the assigned region and provide periodic support to other project-supported areas, as required.
• Ability to establish and maintain effective working relationships with internal and external customers those contacted during work.
• Planning and negotiation skills required