Duties and Responsibilities

• To type confidential correspondences/letters, manuscripts, reports and proceedings;
• To make travel and hotel arrangements/booking;
• To cross check the availability of stationery and other working equipment for the Section/Department.
• To provide Secretarial Services to Senior Officers;
• To keep records of activities and appointments;
• To assist in monitoring movement of files, incoming and outgoing.
• To attend visitors;
• To receive and direct telephone calls and replaying telephone messages, emails and fax messages;
• To organize and maintain a diary of appointments;
• To deal with correspondence and writing letters;
• To organize documents and computer-based Public Relations & Communication;

Qualifications

Holder of Ordinary Diploma (NTA Level 6) in Secretarial or Secretarial Services/NTA Level 6 from Public Service College or any other recognized College/Institution with passes of 100 w.p.m shorthand in Kiswahili and English, Certificate in computer programs e.g. windows, Microsoft office Internet, E-mail and Publisher. Use of modern office equipment will be a necessary requirement.

• To type confidential correspondences/letters, manuscripts, reports and proceedings;
• To make travel and hotel arrangements/booking;
• To cross check the availability of stationery and other working equipment for the Section/Department.
• To provide Secretarial Services to Senior Officers;
• To keep records of activities and appointments;
• To assist in monitoring movement of files, incoming and outgoing.
• To attend visitors;
• To receive and direct telephone calls and replaying telephone messages, emails and fax messages;
• To organize and maintain a diary of appointments;
• To deal with correspondence and writing letters;
• To organize documents and computer-based Public Relations & Communication;

• Shorthand (Kiswahili and English)
• Computer programs (Windows, Microsoft Office, Internet, E-mail, Publisher)
• Use of modern office equipment

• Ordinary Diploma (NTA Level 6) in Secretarial or Secretarial Services/NTA Level 6 from Public Service College or any other recognized College/Institution
• Passes of 100 w.p.m shorthand in Kiswahili and English
• Certificate in computer programs e.g. windows, Microsoft office Internet, E-mail and Publisher
• Use of modern office equipment will be a necessary requirement.