Organization overview

SOS Children’s Villages Tanzania is a local non-governmental organization established affiliated 60 years to SOS Children’s Villages International, a worldwide childcare and protection organization that provides orphaned and destitute children with a permanent family home and educational opportunities. Currently SOS Children’s Villages International has Children’s Villages and other projects in 135 countries around the world. Globally, it runs the SOS Children’s Village Programme which has two main arms, i.e. Family Like Care based at SOS Children’s Villages and Family Strengthening Programmes supporting families in local communities. SOS Children’s Villages has been working in Tanzania since 1991. Our programs are currently working in Arusha, Dar es Salaam, Mwanza, Iringa, Dodoma, and Mtwara.

Job Title: Logistics and Administration Officer Duty station: Mwanza Reporting to: Program Manager

Job SUMMARY

The Logistics and Administration Officer supports the Program Manager in the effective management of programme operational and administrative support, compliance with organisational policies, proper supervision of support staff and the smooth day-to-day functioning of the programme.

Major responsibilities

• Assists with the purchase of stationery, equipment, and other supplies, and consults the Program Manager before major purchases.
• Maintains detailed and confidential records of all purchases ensuring that required documentation is complete, accurate, and regularly updated.
• Prepares and oversees staff leave rosters and ensure that leave procedures are correctly followed.
• Prepares orientation staff for new staff, familiarizing them with their Job Descriptions and Conditions of Service. Ensures continuous staff development.
• Manages procurement, inventory, storage, and distribution of supplies and equipment in line with organisational policies.
• Coordinates with service providers to ensure timely, cost-effective service delivery.
• Plans and manage logistics for meetings, trainings, programme events, visits, and emergencies.
• Supervise general service staff (maintenance, efficiency, cleaning, gardening), security guards.
• Conducts annual inventory of village fixed asset registers and ensures accounts are acquired for all disposed assets.
• Updates inventory village fixed asset registers.

Knowledge, Skills, Qualifications, Abilities, and Behavioral Competences

• Degree in Business Administration, Logistics, Procurement or related field.
• At least two years’ experience in logistics and administration preferably in an NGO setting.
• Sound understanding of procurement policies, asset management.
• Good communication and reporting skills, computer literate.
• Ability to work in a team, strong initiative, ability to work with minimum supervision.

• Assists with the purchase of stationery, equipment, and other supplies, and consults the Program Manager before major purchases.
• Maintains detailed and confidential records of all purchases ensuring that required documentation is complete, accurate, and regularly updated.
• Prepares and oversees staff leave rosters and ensure that leave procedures are correctly followed.
• Prepares orientation staff for new staff, familiarizing them with their Job Descriptions and Conditions of Service. Ensures continuous staff development.
• Manages procurement, inventory, storage, and distribution of supplies and equipment in line with organisational policies.
• Coordinates with service providers to ensure timely, cost-effective service delivery.
• Plans and manage logistics for meetings, trainings, programme events, visits, and emergencies.
• Supervise general service staff (maintenance, efficiency, cleaning, gardening), security guards.
• Conducts annual inventory of village fixed asset registers and ensures accounts are acquired for all disposed assets.
• Updates inventory village fixed asset registers.

• Good communication and reporting skills
• Computer literate
• Ability to work in a team
• Strong initiative
• Ability to work with minimum supervision

• Degree in Business Administration, Logistics, Procurement or related field.
• At least two years’ experience in logistics and administration preferably in an NGO setting.
• Sound understanding of procurement policies, asset management.