Volunteer Coordinator
2025-04-30T17:13:54+00:00
Tanzanian Children’s Fund (TCF)
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https://tanzanianchildrensfund.org/
FULL_TIME
Karatu
Karatu
00000
Tanzania
Nonprofit, and NGO
Admin & Office
2025-05-09T17:00:00+00:00
Tanzania
8
The Volunteer Coordinator is a member of the senior staff and reports to the Managing Director of Programs and Operations. The duties of the Volunteer Coordinator include, but are not limited to:
Volunteer Program Management
- Pre-arrival & Recruitment:
- Schedule and prepare volunteers for their trip through regular communication beginning with pre-arrival information through the volunteer’s departure
- Respond to all email inquiries regarding the volunteer program
- Screen potential volunteers to determine if they will be a good fit for the program
- Assist with in country travel arrangements, including transport, hotels, safaris, etc. as needed for volunteers and visitors
- Assist volunteers and foreign staff in applying for Work and Residence Permits; assisting volunteers and visitors completing online permit applications
- Set expectations about what the experience on the ground will entail
- Maintain a detailed volunteer calendar of arrivals, departures, housing arrangements, etc.
- Liaise with the U.S. office on volunteer and visitor trip details
- Collaborate with U.S. office staff and RVCF Sponsorship and Communications Coordinator to manage volunteer postings online and partnerships with volunteer placement organizations to aid in the recruitment of volunteers
- Volunteer Management:
- Daily management of volunteers; determining, scheduling and supervising volunteer job duties; providing support, counsel and training to volunteers as needed
- Meet and greet all volunteers along with overnight visitors as requested
- Conduct volunteer program orientation as well as coordinate with RVCV Senior Staff to set up other department’s volunteer orientations
- Conduct weekly group meetings with the volunteers to discuss plans, problems, and concerns
- Schedule days off for long-term volunteers and Sundays off for all volunteers and foreign staff
- Communicate with the Managing Director and U.S. Director on volunteer/staff relations
- Volunteer Departure and Continued Connection:
- Connect the Volunteer Alumni representative with volunteers once they have completed their time at RVCV
Programs with RVCV Children:
- Assist in coordinating activities for RVCV kids through discussions with the Social Work team like weekend activities, holiday events, and school break planning.
- Host movie nights for the RVCV kids
- Promote appropriate norms of conduct while interacting with the RVCV kids for all volunteers and visitors
- Collaborate with the Director of Child Welfare and the Social Work team on kid-related issues reported by volunteers and visitors
- Coordinate the staffing of the RVCV Early Childhood Care and Education Program (ECCE) with volunteers in collaboration with the ECCE Head Teacher to ensure program vitality
- Oversee volunteers during classes, activities, playtimes, evening events
Resource Management
- Keep the library, ECCE center, and all materials for ECCE classes and activities stocked and organized
- Oversee and manage the inventory of toys, games, and educational items for RVCV kids and ECCE students
- Organize and maintain volunteer resources and materials in the Volunteer House
- Coordinate with the Volunteer House cook on meal planning
Qualifications:
- Candidate must be outgoing, friendly, easygoing, and patient, as well as open-minded to different experiences and cultures
- Experience or training in teaching or childhood development is strongly encouraged. A background in Social Work is helpful, but not required.
- Strong attention to detail and ability to multitask
- Initiative driven and ability to work independently
- Team oriented and collaborative
- Ability to thrive living in rural, but very beautiful rural setting in Africa
- Experience living abroad for six months or more is helpful but not required
- Bachelor’s degree required
- Strict minimum commitment of 1 year required; 2 year commitment preferred
Package:
- This is a paid position, with a competitive monthly stipend
- Room and board including private apartment, all meals, work internet, and housekeeping support; transport to town as needed.
- Health insurance for term of service
- One month annual leave per year of commitment
- Relocation and airfare allowance for applicable candidates
Volunteer Program Management Pre-arrival & Recruitment: Schedule and prepare volunteers for their trip through regular communication beginning with pre-arrival information through the volunteer’s departure Respond to all email inquiries regarding the volunteer program Screen potential volunteers to determine if they will be a good fit for the program Assist with in country travel arrangements, including transport, hotels, safaris, etc. as needed for volunteers and visitors Assist volunteers and foreign staff in applying for Work and Residence Permits; assisting volunteers and visitors completing online permit applications Set expectations about what the experience on the ground will entail Maintain a detailed volunteer calendar of arrivals, departures, housing arrangements, etc. Liaise with the U.S. office on volunteer and visitor trip details Collaborate with U.S. office staff and RVCF Sponsorship and Communications Coordinator to manage volunteer postings online and partnerships with volunteer placement organizations to aid in the recruitment of volunteers Volunteer Management: Daily management of volunteers; determining, scheduling and supervising volunteer job duties; providing support, counsel and training to volunteers as needed Meet and greet all volunteers along with overnight visitors as requested Conduct volunteer program orientation as well as coordinate with RVCV Senior Staff to set up other department’s volunteer orientations Conduct weekly group meetings with the volunteers to discuss plans, problems, and concerns Schedule days off for long-term volunteers and Sundays off for all volunteers and foreign staff Communicate with the Managing Director and U.S. Director on volunteer/staff relations Volunteer Departure and Continued Connection: Connect the Volunteer Alumni representative with volunteers once they have completed their time at RVCV Programs with RVCV Children: Assist in coordinating activities for RVCV kids through discussions with the Social Work team like weekend activities, holiday events, and school break planning. Host movie nights for the RVCV kids Promote appropriate norms of conduct while interacting with the RVCV kids for all volunteers and visitors Collaborate with the Director of Child Welfare and the Social Work team on kid-related issues reported by volunteers and visitors Coordinate the staffing of the RVCV Early Childhood Care and Education Program (ECCE) with volunteers in collaboration with the ECCE Head Teacher to ensure program vitality Oversee volunteers during classes, activities, playtimes, evening events Resource Management Keep the library, ECCE center, and all materials for ECCE classes and activities stocked and organized Oversee and manage the inventory of toys, games, and educational items for RVCV kids and ECCE students Organize and maintain volunteer resources and materials in the Volunteer House Coordinate with the Volunteer House cook on meal planning
Candidate must be outgoing, friendly, easygoing, and patient, as well as open-minded to different experiences and cultures Experience or training in teaching or childhood development is strongly encouraged. A background in Social Work is helpful, but not required. Strong attention to detail and ability to multitask Initiative driven and ability to work independently Team oriented and collaborative Ability to thrive living in rural, but very beautiful rural setting in Africa Experience living abroad for six months or more is helpful but not required Bachelor’s degree required Strict minimum commitment of 1 year required; 2 year commitment preferred
JOB-68125a5252efd
Vacancy title:
Volunteer Coordinator
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
Tanzanian Children’s Fund (TCF)
Deadline of this Job:
Friday, May 9 2025
Duty Station:
Karatu | Karatu | Tanzania
Summary
Date Posted: Wednesday, April 30 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Volunteer Coordinator is a member of the senior staff and reports to the Managing Director of Programs and Operations. The duties of the Volunteer Coordinator include, but are not limited to:
Volunteer Program Management
- Pre-arrival & Recruitment:
- Schedule and prepare volunteers for their trip through regular communication beginning with pre-arrival information through the volunteer’s departure
- Respond to all email inquiries regarding the volunteer program
- Screen potential volunteers to determine if they will be a good fit for the program
- Assist with in country travel arrangements, including transport, hotels, safaris, etc. as needed for volunteers and visitors
- Assist volunteers and foreign staff in applying for Work and Residence Permits; assisting volunteers and visitors completing online permit applications
- Set expectations about what the experience on the ground will entail
- Maintain a detailed volunteer calendar of arrivals, departures, housing arrangements, etc.
- Liaise with the U.S. office on volunteer and visitor trip details
- Collaborate with U.S. office staff and RVCF Sponsorship and Communications Coordinator to manage volunteer postings online and partnerships with volunteer placement organizations to aid in the recruitment of volunteers
- Volunteer Management:
- Daily management of volunteers; determining, scheduling and supervising volunteer job duties; providing support, counsel and training to volunteers as needed
- Meet and greet all volunteers along with overnight visitors as requested
- Conduct volunteer program orientation as well as coordinate with RVCV Senior Staff to set up other department’s volunteer orientations
- Conduct weekly group meetings with the volunteers to discuss plans, problems, and concerns
- Schedule days off for long-term volunteers and Sundays off for all volunteers and foreign staff
- Communicate with the Managing Director and U.S. Director on volunteer/staff relations
- Volunteer Departure and Continued Connection:
- Connect the Volunteer Alumni representative with volunteers once they have completed their time at RVCV
Programs with RVCV Children:
- Assist in coordinating activities for RVCV kids through discussions with the Social Work team like weekend activities, holiday events, and school break planning.
- Host movie nights for the RVCV kids
- Promote appropriate norms of conduct while interacting with the RVCV kids for all volunteers and visitors
- Collaborate with the Director of Child Welfare and the Social Work team on kid-related issues reported by volunteers and visitors
- Coordinate the staffing of the RVCV Early Childhood Care and Education Program (ECCE) with volunteers in collaboration with the ECCE Head Teacher to ensure program vitality
- Oversee volunteers during classes, activities, playtimes, evening events
Resource Management
- Keep the library, ECCE center, and all materials for ECCE classes and activities stocked and organized
- Oversee and manage the inventory of toys, games, and educational items for RVCV kids and ECCE students
- Organize and maintain volunteer resources and materials in the Volunteer House
- Coordinate with the Volunteer House cook on meal planning
Qualifications:
- Candidate must be outgoing, friendly, easygoing, and patient, as well as open-minded to different experiences and cultures
- Experience or training in teaching or childhood development is strongly encouraged. A background in Social Work is helpful, but not required.
- Strong attention to detail and ability to multitask
- Initiative driven and ability to work independently
- Team oriented and collaborative
- Ability to thrive living in rural, but very beautiful rural setting in Africa
- Experience living abroad for six months or more is helpful but not required
- Bachelor’s degree required
- Strict minimum commitment of 1 year required; 2 year commitment preferred
Package:
- This is a paid position, with a competitive monthly stipend
- Room and board including private apartment, all meals, work internet, and housekeeping support; transport to town as needed.
- Health insurance for term of service
- One month annual leave per year of commitment
- Relocation and airfare allowance for applicable candidates
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
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