Summary
Date Posted: Thursday, July 13 2023, Base Salary: Not Disclosed

JOB DETAILS:
Background Tanzania Health Promotion Support (THPS) is an indigenous NGO established under non-governmental organization act No 24 of 2002 in 2011. THPS works in partnership with the Government of Tanzania (GOT) through Ministries of Health (MOH) in Mainland and Zanzibar Ministry of Gender, Youth, elderly and special groups: Regional Administration and Local Government (PORAL GL and the Ministry of Home Affairs with a goal of ensuring accessible high-quality health care services to Tanzanians: through the strengthening of health and community systems.

In FY24 year they GOT under the leadership of the Ministry of Community Development. Gender. Women and Special Groups and Ministry of Community Development and Gender in Zanzibar, in collaboration with stakeholders through funding from the US Presidents Emergency Plan for ADS Relief (PEPFARVUS Centers for Disease Control and Prevention (CDC) will conduct the second national Violence against Children and Youth Survey IVACS 243. The 2024 Tanzania Violence Against Children and Youth Survey is based on the broader work that has been done through the Together for Girls IT1G) partnership and through funding from the US Presidents Emergency Plan for AIDS Relief (PEPFARVUS Centers for Disease Control and Prevention (CDC) Through data nationally led action, and advocacy the survey aims to raise awareness, promote evidence-based solutions, and galvanize coordinated action across sectors to end violence against boys and girls, with a special focus on sexual violence against gifs VACS data are intended to inform a comprehensive, national multi-sector policy and programmatic response to the issue of violence against girls and boys

WACS 2004 will be conducted with support from the US President's Emergency Plan for AIDS Relief (PEPFARI and technical assistance through the US. COC. United Nations Children's Fund (UNICEF) and Tanzania Health Promotion Support (THPS)-the led implementing partner. Data collection will be done by the National Bureau of Statistics (NBSI, Office of Chief Government Statistician (OCOS) in Zanzibar, and Survey will be implemented in collaboration with multispectral partners including, the National Institute of Medical Research ONIMR), the Zanzibar Institute of Health Research (ZAHRII, and ministries of health through national Public Health Laboratories, the National AIDS Control Program (NACP), and the Zanzibar Integrated HIV, Hepatitis, Tuberculosis and Leprosy Program(ZHHTLP)

THPS is looking for skilled, enthusiastic, creative, energetic individuals to fill the following vacant positions for the Violence against Children Survey 2024

Main duties and responsibilities:
The VACS Logistics coordinator is responsible to organize and supervise administrative activities that facilitate smooth running of the VACS 2024 team The VACS logistics coordinator, working with the THPS procurement and logistics Manager will also ensure effective procurement systems are adhered to through following the purchasing processes and ensure timely delivery of items to intended recipients.

Specific Responsibilities and Duties:
• Support the administrative office processes affecting:
• Procurement
• Utilities
• Internal transport services
• Stock control & Inventory Management
• Reconciliation of vendor accounts
• Coordinate meetings, agendas, materials, minutes, and follow-up activities with key Project partners
• Organizing the coordination of events, site visits workshops, and conferences
• Booking and arranging travel, transport and accommodation forth team
• Carry out administrative duties such as filing, typing copying, binding scanning etc.
• liaising with staff, suppliers and clients
• Resolve administrative problems for the project
• Handling office tasks, such as fling generating reports and presentations, setting up for meetings, and reordering supplies.
• Screening phone calls and routing callers to the appropriate party
• Maintain front desk procedures including contact information, directions and frequently requested company information
• In collaboration with Program Staffs compile list of participants, write invitation letters and ensure its receipts and confirmation of attendance
• Liaise with the Finance team to ensure that people in the trainings and meeting are paid on time
• Preparing administration and program purchase requisitions, necessary Advance requests, Petty cash etc.
• Work handin hand with the WCS team to ensure that their travel authorization is done on time and they are paid on time
• Contribute to team effort by accomplishing related results as needed
• Compile documents for payment Attach the received invoices on the Approved Purchase orders) and send the same to Accounts department
• Liaise with technical VACS team to establish technical specifications of items for supplies to be ordered
• Working with the THPS procurement department, prepare and process the local purchase orders and ensure that orders are delivered to suppliers on time
• Ensure procurement documents such as purchase orders, preforms and analysis documents for various sourced out Supplies Services, works and Consultancy are properly archived
• Coordinate the reception of all invoices and manage the world low with regard to when they aimed at Procurement Department and when were they sent to Accounts for payment.
• Participate in Vender analysis for the obtained bids and Purchase orders
• Ensure VACS vendors are paid
• Ensure VACS procured materials are delivered to the required final destination
• Any other duties as assigned by supervisor

Qualifications, experience & skills required
• Bachelor Degree or equivalent in Public Administration, Business Administration, or related subjects from a recognized College/University.
• Minimum 4 years office administrative support experience is preferred. Experience working for an NGO and/or procurement will be an added advantage
• Good computer skills particularly use of power point and word processing
• Excellent organizational skills including the ability to multitask, prioritize and work efficiently.
• Be of high integrity and able to maintain confidentiality.
• Proven record to work under minimum supervision and meet deadlines.
• Self-motivation and good office management attributes.
• Reading, written, and verbal fluency in English and Kiswahili
• Ability to work under pressure and timely meet deadlines



Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Interested applicants should send an email recruitment@thps.or.tz attaching their application cover letter one page maximum and CV four pages maximum by 21/07/2023 with a position title as a subject line, for example: "Violence Against Children Survey (VACS) Director". Only short-listed applicants will be contacted. Please do not attach any certificates when submitting online.

THPS is an equal opportunity employer, women people living with HIWAIDS and people living with disability are encouraged to apply.


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