Technical Assistant to MD/CEO
2025-07-01T04:43:06+00:00
United Bank for Africa (UBA)
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_5667/logo/uba.jpg
https://www.ubatanzania.co.tz/
FULL_TIME
Head Office
Dar es Salaam
00000
Tanzania
Banking
Admin & Office
2025-07-06T17:00:00+00:00
Tanzania
8
Job Objective(s):
To provide full administrative and secretarial support to and manage the office of the MD/CEO, ensuring smooth operation and delivery of quality service to the bank’s benefit.
Job Description:
- Pro-actively coordinate and control the MD’s daily appointments and diary, including booking appointments, receiving visitors, and directing them appropriately.
- Screen MD’s/CEO’s telephone calls.
- Receive external correspondence addressed to the MD/CEO, summarize or translate delicate ones written in Swahili, and respond to routine correspondence as directed.
- Handle document translation from English to Swahili or Swahili to English, dealing with sensitive and confidential material.
- Attend executive meetings and provide minutes.
- Maintain an effective and efficient filing system.
- Deal with arising issues in the absence of the MD/CEO as advised.
- Support the Bank’s communication activities, including arranging conferences and press releases by the MD/CEO, product launches, etc., as directed.
- Any other duties commensurate with the position as assigned.
Key Performance Indicators (KPIs):
- Documentation Management
- General Office and logistics Management
- Quality of reports, documentation, research, and analytic
- Quality of advisory services
- Market knowledge and business intelligence
- Effective and efficient management of Executive’s schedule, visitors, calendar, interviews, internal and external meetings, calls, etc.
- Efficient documentation management (electronic and hard copies) and filing
Job Requirements:
- Education: A degree is the minimum requirement. An MBA/Master’s Degree or a relevant professional qualification is preferred
- Experience: At least 2 years of experience is required, which can be replaced by additional educational background.
Key Competency Requirements:
- Knowledge:
- In-depth knowledge of the business.
- General knowledge of the banking environment and internal structure.
- Fully computer literate with advanced knowledge of Microsoft Office packages.
- Key Skills:
- Good self-presentation, well-groomed with a pleasant personality
- Excellent verbal and written communication skills
- Good general and phone etiquette.
- Good interpersonal skills.
- Good public and office relations.
- Excellent planning and organization.
- Accurate, methodical worker who can deal with confidential information.
- Able to work independently and self-motivated.
- A mature, conscientious, and calm manner is imperative.
Pro-actively coordinate and control the MD’s daily appointments and diary, including booking appointments, receiving visitors, and directing them appropriately. Screen MD’s/CEO’s telephone calls. Receive external correspondence addressed to the MD/CEO, summarize or translate delicate ones written in Swahili, and respond to routine correspondence as directed. Handle document translation from English to Swahili or Swahili to English, dealing with sensitive and confidential material. Attend executive meetings and provide minutes. Maintain an effective and efficient filing system. Deal with arising issues in the absence of the MD/CEO as advised. Support the Bank’s communication activities, including arranging conferences and press releases by the MD/CEO, product launches, etc., as directed. Any other duties commensurate with the position as assigned.
Good self-presentation, well-groomed with a pleasant personality Excellent verbal and written communication skills Good general and phone etiquette. Good interpersonal skills. Good public and office relations. Excellent planning and organization. Accurate, methodical worker who can deal with confidential information. Able to work independently and self-motivated. A mature, conscientious, and calm manner is imperative.
Education: A degree is the minimum requirement. An MBA/Master’s Degree or a relevant professional qualification is preferred Experience: At least 2 years of experience is required, which can be replaced by additional educational background.
JOB-6863675a7011b
Vacancy title:
Technical Assistant to MD/CEO
[Type: FULL_TIME, Industry: Banking, Category: Admin & Office]
Jobs at:
United Bank for Africa (UBA)
Deadline of this Job:
Sunday, July 6 2025
Duty Station:
Head Office | Dar es Salaam | Tanzania
Summary
Date Posted: Tuesday, July 1 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Objective(s):
To provide full administrative and secretarial support to and manage the office of the MD/CEO, ensuring smooth operation and delivery of quality service to the bank’s benefit.
Job Description:
- Pro-actively coordinate and control the MD’s daily appointments and diary, including booking appointments, receiving visitors, and directing them appropriately.
- Screen MD’s/CEO’s telephone calls.
- Receive external correspondence addressed to the MD/CEO, summarize or translate delicate ones written in Swahili, and respond to routine correspondence as directed.
- Handle document translation from English to Swahili or Swahili to English, dealing with sensitive and confidential material.
- Attend executive meetings and provide minutes.
- Maintain an effective and efficient filing system.
- Deal with arising issues in the absence of the MD/CEO as advised.
- Support the Bank’s communication activities, including arranging conferences and press releases by the MD/CEO, product launches, etc., as directed.
- Any other duties commensurate with the position as assigned.
Key Performance Indicators (KPIs):
- Documentation Management
- General Office and logistics Management
- Quality of reports, documentation, research, and analytic
- Quality of advisory services
- Market knowledge and business intelligence
- Effective and efficient management of Executive’s schedule, visitors, calendar, interviews, internal and external meetings, calls, etc.
- Efficient documentation management (electronic and hard copies) and filing
Job Requirements:
- Education: A degree is the minimum requirement. An MBA/Master’s Degree or a relevant professional qualification is preferred
- Experience: At least 2 years of experience is required, which can be replaced by additional educational background.
Key Competency Requirements:
- Knowledge:
- In-depth knowledge of the business.
- General knowledge of the banking environment and internal structure.
- Fully computer literate with advanced knowledge of Microsoft Office packages.
- Key Skills:
- Good self-presentation, well-groomed with a pleasant personality
- Excellent verbal and written communication skills
- Good general and phone etiquette.
- Good interpersonal skills.
- Good public and office relations.
- Excellent planning and organization.
- Accurate, methodical worker who can deal with confidential information.
- Able to work independently and self-motivated.
- A mature, conscientious, and calm manner is imperative.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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