About CCTTFA

The Central Corridor Transit Transport Facilitation Agency (CCTTFA) is an intergovernmental organization established by the Governments of Burundi, the Democratic Republic of the Congo, Malawi, Rwanda, Tanzania, Uganda, and Zambia.

The Central Corridor is an integrated transport and logistics network connecting landlocked Member States to the sea through the Port of Dar es Salaam. CCTTFA works with Member State governments and development partners to improve the efficiency of the Corridor and facilitate transit trade.

CCTTFA invites applications from suitably qualified and experienced candidates for the position of Technical Assistant – Accounting at its Permanent Secretariat in Dar es Salaam. The successful candidate will be expected to perform the duties outlined in the Terms of Reference with professionalism, accuracy, and integrity.

Key Responsibilities

1. Donor Funds Financial Management

• Assist in the development, management, and monitoring of donor-funded project budgets.
• Support payment processes by ensuring that donor expenses comply with applicable donor conditions and guidelines.
• Prepare financial reports according to agreed timelines and donor-specific templates.
• Record donor expenditures, income, and other related transactions in the ERP system.
• Perform month-end, quarterly, and annual reports in accordance with CCTTFA procedures.
• Prepare payment vouchers for all donor-funded accounts, payment schedules, and transaction files for review and approval by authorized officers.
• Ensure proper filing of all documents related to donor projects.
• Follow up with user departments, suppliers, and service providers to ensure that documents meet donor requirements, including approvals, delivery evidence, and tax documents.
• Support direct stakeholder payments and physical follow-up where officially authorized, while maintaining complete evidence of delivery and acknowledgement.
• Prepare for internal and external audit readiness.
• Support internal and external audits.

2. Advances Clearance and Refunds

• Support and maintain an up-to-date register of staff, travel, activity, and operational advances, including due dates and clearance status.
• Review advance-retirement submissions for completeness and arithmetic accuracy before forwarding them to the Accountant for accounting review.
• Issue timely follow-up reminders on outstanding clearances, refunds, and supporting documents under the direction of the Director of Finance and Administration.
• Prepare periodic ageing summaries of outstanding advances and unresolved transaction items for management review.

3. ERP Data, Financial Reporting, and Filing

• Enter or upload approved transaction data and supporting references into the ERP system as assigned, subject to review and posting controls.
• Maintain supporting registers for payments, advances, contracts, suppliers, statutory documents, and recurring financial obligations.
• Perform routine checks for missing references, duplicate entries, incomplete attachments, and inconsistencies between physical files, registers, and the ERP system.
• Prepare exception lists and submit identified discrepancies to the assigned reviewer for correction or further action.
• Support ERP-based reports as required by CCTTFA.
• Establish and maintain orderly hard-copy and electronic finance files in accordance with CCTTFA filing standards, retention requirements, and standard operating procedures.
• Maintain a controlled movement log for original financial documents and follow up on their return to secure custody.
• Prepare complete document packs required for internal audit, external audit, management review, and authorized verification exercises.
• Follow up on reconciling items and outstanding documentation with banks, user departments, and relevant institutions as instructed.
• Support implementation and tracking of agreed audit and compliance actions relating to finance records and transaction documentation.

Minimum Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, Commerce, Business Administration with a finance or accounting specialization, or another closely related field from a recognized university.
• At least five (5) years of relevant experience in finance operations, accounting support, payment processing, financial records management, or a comparable function.
• Experience in a regional, intergovernmental, international, or donor-funded organization will be an added advantage.
• Working knowledge of financial procedures, internal controls, procurement documentation, and audit support requirements.
• Practical experience using an ERP or accounting system.
• Knowledge of Odoo, Sage, QuickBooks, or a comparable platform is desirable.
• Strong Microsoft Excel and Word skills, including maintenance of registers, schedules, and document control records.

Required Competencies

• Accuracy and close attention to documentary detail.
• Integrity, confidentiality, and sound judgment when handling financial information.
• Strong organization, prioritization, and deadline-management skills.
• Ability to follow established procedures and escalate exceptions without delay.
• Effective written and verbal communication and constructive follow-up skills.
• Ability to work in a multicultural environment and collaborate across departments.
• Service orientation, accountability, and commitment to continuous improvement.

Language Proficiency

• Proficiency in written and spoken English is required.
• Knowledge of French is an added advantage.

Supervision and Performance Management

The Technical Assistant – Accounting will report to the Director of Finance and Administration.

Day-to-day assignments may be coordinated by the Accountant or another official designated by the Director.

Performance will be assessed against agreed work plans, the outputs outlined in the Terms of Reference, compliance with applicable procedures, accuracy, timeliness, records quality, and professional conduct.

Contract Duration

The initial contract will be for one (1) year and may be renewed subject to:

• Satisfactory performance.
• Continued operational need.
• Availability of funds.

• Assist in the development, management, and monitoring of donor-funded project budgets.
• Support payment processes by ensuring that donor expenses comply with applicable donor conditions and guidelines.
• Prepare financial reports according to agreed timelines and donor-specific templates.
• Record donor expenditures, income, and other related transactions in the ERP system.
• Perform month-end, quarterly, and annual reports in accordance with CCTTFA procedures.
• Prepare payment vouchers for all donor-funded accounts, payment schedules, and transaction files for review and approval by authorized officers.
• Ensure proper filing of all documents related to donor projects.
• Follow up with user departments, suppliers, and service providers to ensure that documents meet donor requirements, including approvals, delivery evidence, and tax documents.
• Support direct stakeholder payments and physical follow-up where officially authorized, while maintaining complete evidence of delivery and acknowledgement.
• Prepare for internal and external audit readiness.
• Support internal and external audits.
• Support and maintain an up-to-date register of staff, travel, activity, and operational advances, including due dates and clearance status.
• Review advance-retirement submissions for completeness and arithmetic accuracy before forwarding them to the Accountant for accounting review.
• Issue timely follow-up reminders on outstanding clearances, refunds, and supporting documents under the direction of the Director of Finance and Administration.
• Prepare periodic ageing summaries of outstanding advances and unresolved transaction items for management review.
• Enter or upload approved transaction data and supporting references into the ERP system as assigned, subject to review and posting controls.
• Maintain supporting registers for payments, advances, contracts, suppliers, statutory documents, and recurring financial obligations.
• Perform routine checks for missing references, duplicate entries, incomplete attachments, and inconsistencies between physical files, registers, and the ERP system.
• Prepare exception lists and submit identified discrepancies to the assigned reviewer for correction or further action.
• Support ERP-based reports as required by CCTTFA.
• Establish and maintain orderly hard-copy and electronic finance files in accordance with CCTTFA filing standards, retention requirements, and standard operating procedures.
• Maintain a controlled movement log for original financial documents and follow up on their return to secure custody.
• Prepare complete document packs required for internal audit, external audit, management review, and authorized verification exercises.
• Follow up on reconciling items and outstanding documentation with banks, user departments, and relevant institutions as instructed.
• Support implementation and tracking of agreed audit and compliance actions relating to finance records and transaction documentation.

• Accuracy and close attention to documentary detail.
• Integrity, confidentiality, and sound judgment when handling financial information.
• Strong organization, prioritization, and deadline-management skills.
• Ability to follow established procedures and escalate exceptions without delay.
• Effective written and verbal communication and constructive follow-up skills.
• Ability to work in a multicultural environment and collaborate across departments.
• Service orientation, accountability, and commitment to continuous improvement.
• Microsoft Excel and Word skills, including maintenance of registers, schedules, and document control records.

• Bachelor’s degree in Finance, Accounting, Commerce, Business Administration with a finance or accounting specialization, or another closely related field from a recognized university.
• At least five (5) years of relevant experience in finance operations, accounting support, payment processing, financial records management, or a comparable function.
• Experience in a regional, intergovernmental, international, or donor-funded organization will be an added advantage.
• Working knowledge of financial procedures, internal controls, procurement documentation, and audit support requirements.
• Practical experience using an ERP or accounting system.
• Knowledge of Odoo, Sage, QuickBooks, or a comparable platform is desirable.