Job Context

DP World needs to supervise and ensure that all operators operate equipment safely according to the required plan and instructions and as per safety standards to achieve the company’s objectives

Objectives:

• Ensure that team are aware and complying with all operations activity’s procedures in terminal.
• Increase Operations Performance
• Improvement Handover cycle.
• Zero Incidents

The job focuses on the following pillars:

• Knowledge of Terminals Activities
• Knowledge of heavy equipment.
• Fully Conversant with safety procedures
• Verbal Communication with Blue collars, especially operators.
• Leadership skills in leading a large number of people to achieve DPWS targets

Key Performance Areas

• Ensure receipt of the ‘Daily Operation Staff Schedule’ from Timekeeping. Review updated schedule (Duty Roster Feedback).
• Initiate the process of data entry in the system by updating time records for all employees.
• To ensure attendance report and working hours are regularly updated in an accurate manner in the Time & Attendance System for documentation and future reference.
• To prepare monthly report work and overtime hours of employees.
• To preparing the monthly absent /sick leave report and forward the same to management
• To update sick leave in LRS & T&A system in an accurate manner.
• Verifying medical receipts and preparing monthly record of medical bills and submit to HR
• To maintain personnel files with summary sheets for easy reference and documentation.
• To respond to all employee’s quires and ensuring that all quires are handled in a timely effective manner.
• To coordinate with Section operation planning team for daily allocation of manpower.
• To assign newly joined employees are included on the on the daily roster as per Operation requirements.
• To monitor all requests for annual, local and emergency leaves submitted by employee and ensure sufficient investigation is conducted prior to approval for Emergency or Sick leave.
• To maintain and update relevant non-system records (files and excel data bases etc), to ensure easy retrieval and distribution of information, facilitate queries and tracking as well as Cargoes Rostering system
• Ensure compliance with labour laws regarding working hours, overtime, and rest breaks.
• Monitor labour costs and work within established budgets.
• Prepare manpower for third parties such as SUMA JKT or others to for daily allocation of manpower as per demand.

Qualifications Required

• Bachelor Education Degree in Public Administration, Human Resources, Business Administration, or related field.

Experience and Skills Required

• 3 years of experience in workforce planning, staff management, or operations
• Understanding of employee’s allocation or roster
• Work experience in roster system or any equipment allocation system.
• Excellent computer operating skills with domain in Excel
• Decision making and analytical ability
• Goal and achievement oriented

• To maintain duty rosters for operational employee and update leave records in the system, in compliance with defined policies and procedures.
• To provide support to operational employee and ensure transactional HR activities are provided for junior levels of employees, in compliance with company policy/ procedure, guidelines.
• To respond to employee requests or queries by coordinating with HR and adhering to defined policies and procedures.
• Ensure receipt of the ‘Daily Operation Staff Schedule’ from Timekeeping. Review updated schedule (Duty Roster Feedback).
• Initiate the process of data entry in the system by updating time records for all employees.
• To ensure attendance report and working hours are regularly updated in an accurate manner in the Time & Attendance System for documentation and future reference.
• To prepare monthly report work and overtime hours of employees.
• To preparing the monthly absent /sick leave report and forward the same to management
• To update sick leave in LRS & T&A system in an accurate manner.
• Verifying medical receipts and preparing monthly record of medical bills and submit to HR
• To maintain personnel files with summary sheets for easy reference and documentation.
• To respond to all employee’s quires and ensuring that all quires are handled in a timely effective manner.
• To coordinate with Section operation planning team for daily allocation of manpower.
• To assign newly joined employees are included on the on the daily roster as per Operation requirements.
• To monitor all requests for annual, local and emergency leaves submitted by employee and ensure sufficient investigation is conducted prior to approval for Emergency or Sick leave.
• To maintain and update relevant non-system records (files and excel data bases etc), to ensure easy retrieval and distribution of information, facilitate queries and tracking as well as Cargoes Rostering system
• Ensure compliance with labour laws regarding working hours, overtime, and rest breaks.
• Monitor labour costs and work within established budgets.
• Prepare manpower for third parties such as SUMA JKT or others to for daily allocation of manpower as per demand.

• Excellent computer operating skills with domain in Excel
• Decision making and analytical ability
• Goal and achievement oriented
• Verbal Communication with Blue collars, especially operators.
• Leadership skills in leading a large number of people to achieve DPWS targets

• Bachelor Education Degree in Public Administration, Human Resources, Business Administration, or related field.
• Understanding of employee’s allocation or roster
• Work experience in roster system or any equipment allocation system.