BRAC International is seeking a positive, diplomatic, and highly organised individual to fill the position of Senior Associate, Administration & Logistics for the Ultra-Poor Graduation Initiative (UPGI) in Tanzania. Based in Dar es Salaam, this role will play a key part in supporting programme operations by overseeing essential functions in operations, finance, administration, logistics, and human resources, enabling the successful delivery of BRAC UPGI's work in Tanzania.

This position sits at the intersection of BRAC's different entities in Tanzania – including the NGO and Microfinance arms – acting as a bridging function in support of UPGI. The successful candidate will provide day-to-day administrative,, procurement, and finance-support services to the UPGI Tanzania team, while coordinating closely with colleagues across BRAC's other entities. This requires a genuinely collaborative mindset: someone with a positive attitude, high emotional intelligence, diplomacy, and humility, who can build trust and navigate differing organisational systems and cultures with patience and professionalism.

The right candidate will be proactive, detail-oriented, and comfortable managing a wide range of responsibilities – from logistics and procurement to HR administration (including tracking staff leave and maintaining personnel records) and finance paperwork – often with minimal supervision. They will bring strong organisational skills, sound judgement, and the interpersonal warmth needed to support a small, fast-moving team working across a complex, multi-entity environment.

This position reports to the Programme Director, Ultra-Poor Graduation Initiative, BRAC International Tanzania.

Responsibilities or duties

The Senior Associate, Administration & Logistics will provide day-to-day operational, administrative, HR, procurement, and finance-support services to the UPGI Tanzania team. Responsibilities include, but are not limited to:

• Support UPGI Tanzania programme teams across administrative and operational needs, and help ensure compliance with BRAC's and UPGI's internal policies and procedures.
• Act as a bridging point of contact across BRAC's Tanzania entities (NGO and Microfinance) in support of UPGI's operational needs, ensuring smooth coordination, information flow, and resource-sharing across entities.
• Assist with procurement activities, including identifying suitable vendors, collecting price quotes, circulating RFQs, preparing bid analyses, issuing purchase orders, and managing service level agreements.
• Coordinate logistical arrangements for project-related events, workshops, seminars, and training activities.
• Serve as Risk Coordinator for UPGI Tanzania, maintaining and updating the risk register for UPGI Tanzania programmes and offices.
• Manage travel arrangements, including staff air tickets, transport, and accommodation for business purposes.
• Support management and administration of office resources, including office space, assets, software, subscriptions, and equipment.
• Maintain a central filing system for required documents and forms.
• Organise and process invoices, service orders, and other expense claims to help ensure payments and expenditure reporting are up to date, liaising with Finance colleagues across BRAC entities as required.
• Support compliance checks, donor due diligence, and other regulatory responsibilities as required.
• Maintain accurate employee leave and attendance records and ensure HR databases and trackers are regularly updated.
• Monitor and maintain including leave reports and onboarding trackers.
• Coordinate interview schedules, communicate with candidates and interview panel members, and manage interview logistics.
• Coordinate the onboarding and orientation of new employees, ensuring all pre-employment and induction activities are completed in a timely manner.
• Provide administrative HR support to ensure the efficient delivery of HR services and a positive employee experience.
• Fulfil other administrative, logistics, or finance-support functions as reasonably required.

Safeguarding Responsibilities

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals of safeguarding implementation.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.

Qualifications or requirements

The candidate for Senior Associate, Administration & Logistics, Ultra-Poor Graduation Initiative Tanzania, should have a deep commitment toward international development and the eradication of extreme poverty, and the following:

Essential

• Bachelor's degree in Finance, Supply Chain and Logistics, Business Administration, Human Resources, Development Studies, or a related field.
• Minimum 3 years of relevant experience in a similar role (e.g. Project Administrator, Finance Officer, Human Resources Officer, Logistics Officer, Personal Assistant, Executive Assistant, or similar).
• Attention to detail and a high level of accuracy in handling financial, HR, and administrative documents.
• Strong organisational and coordination skills; ability to manage day-to-day logistics, procurement, HR administration, and travel arrangements.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with administrative, HR, or financial management software.

Experience needed

Experience

• Experience working across multiple entities, departments, or matrixed organisations is an advantage.
• Working experience in rapidly growing organisations will be an added advantage.
• Previous knowledge of or strong interest in global development, social protection, or livelihoods programming.

Skills/Abilities

• High emotional intelligence, diplomacy, and humility, with the ability to build trust and work effectively across different organisational cultures and entities.
• A positive, can-do attitude with strong discretion and professionalism in handling sensitive HR and financial information.
• Ability to make decisions under uncertainty and assess potential institutional risks.
• Proactive, assertive, and action-oriented; driven to work with minimal supervision.
• Capacity to work effectively with diverse teams, supporting the Tanzania team while coordinating with global staff and other BRAC entities.
• Excellent written and oral communication skills in English (Swahili a strong advantage).

Desirable

• Professional certification in Human Resources, Procurement, Logistics, or Project Administration.
• Familiarity with donor compliance and due diligence requirements.
• Experience supporting programmes in the social protection, livelihoods, or economic inclusion space.

• Support UPGI Tanzania programme teams across administrative and operational needs, and help ensure compliance with BRAC's and UPGI's internal policies and procedures.
• Act as a bridging point of contact across BRAC's Tanzania entities (NGO and Microfinance) in support of UPGI's operational needs, ensuring smooth coordination, information flow, and resource-sharing across entities.
• Assist with procurement activities, including identifying suitable vendors, collecting price quotes, circulating RFQs, preparing bid analyses, issuing purchase orders, and managing service level agreements.
• Coordinate logistical arrangements for project-related events, workshops, seminars, and training activities.
• Serve as Risk Coordinator for UPGI Tanzania, maintaining and updating the risk register for UPGI Tanzania programmes and offices.
• Manage travel arrangements, including staff air tickets, transport, and accommodation for business purposes.
• Support management and administration of office resources, including office space, assets, software, subscriptions, and equipment.
• Maintain a central filing system for required documents and forms.
• Organise and process invoices, service orders, and other expense claims to help ensure payments and expenditure reporting are up to date, liaising with Finance colleagues across BRAC entities as required.
• Support compliance checks, donor due diligence, and other regulatory responsibilities as required.
• Maintain accurate employee leave and attendance records and ensure HR databases and trackers are regularly updated.
• Monitor and maintain including leave reports and onboarding trackers.
• Coordinate interview schedules, communicate with candidates and interview panel members, and manage interview logistics.
• Coordinate the onboarding and orientation of new employees, ensuring all pre-employment and induction activities are completed in a timely manner.
• Provide administrative HR support to ensure the efficient delivery of HR services and a positive employee experience.
• Fulfil other administrative, logistics, or finance-support functions as reasonably required.
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals of safeguarding implementation.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.

• High emotional intelligence, diplomacy, and humility, with the ability to build trust and work effectively across different organisational cultures and entities.
• A positive, can-do attitude with strong discretion and professionalism in handling sensitive HR and financial information.
• Ability to make decisions under uncertainty and assess potential institutional risks.
• Proactive, assertive, and action-oriented; driven to work with minimal supervision.
• Capacity to work effectively with diverse teams, supporting the Tanzania team while coordinating with global staff and other BRAC entities.
• Excellent written and oral communication skills in English (Swahili a strong advantage).
• Attention to detail and a high level of accuracy in handling financial, HR, and administrative documents.
• Strong organisational and coordination skills; ability to manage day-to-day logistics, procurement, HR administration, and travel arrangements.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with administrative, HR, or financial management software.

• Bachelor's degree in Finance, Supply Chain and Logistics, Business Administration, Human Resources, Development Studies, or a related field.
• Minimum 3 years of relevant experience in a similar role (e.g. Project Administrator, Finance Officer, Human Resources Officer, Logistics Officer, Personal Assistant, Executive Assistant, or similar).
• Experience working across multiple entities, departments, or matrixed organisations is an advantage.
• Working experience in rapidly growing organisations will be an added advantage.
• Previous knowledge of or strong interest in global development, social protection, or livelihoods programming.
• Professional certification in Human Resources, Procurement, Logistics, or Project Administration.
• Familiarity with donor compliance and due diligence requirements.
• Experience supporting programmes in the social protection, livelihoods, or economic inclusion space.