FINCA Microfinance Bank Tanzania Limited is seeking a talented Record Management Intern to join its dynamic team.

Responsibilities or duties

The Record Management Intern assists in organizing, digitizing and maintaining physical and digital files.

• Digitization: Scanning paper documents and accurately indexing them in the HR Shared folder.
• Filling and Organization: Shelving, labelling and shelving employee files for both active and exit employees as per the bank’s classification system.
• Data entry and Maintenance: Updating information in the HR Shared Folder on exit employees’ documents or training records to ensure data integrity.
• File retrieval: Assist HR in locating and retrieving specific physical or achieved records when requested.
• Record Disposition: Help in tracking the retention schedules to safely achieve or dispose of exit staff files, records in compliance with the regulatory requirements and the bank’s policies and procedures.
• Auditing: Conducting staff file audits to identify missing documents, verify file request/ transfer logs and maintain quality control.

Qualifications or requirements (e.g., education, skills)

• Technical Skills: Strong computer literacy, particularly in Microsoft Office Suite (Word, Excel), Document Scanners etc.
• Soft skills: High attention to detail, strict adherence to confidentiality and strong organization skills.
• Physical Requirements: Ability to lift heavy file boxes and stand/walk for extended periods when managing achieve facilities.

Education

• Diploma in Records Management, Library Science or related administrative field

• Digitization: Scanning paper documents and accurately indexing them in the HR Shared folder.
• Filling and Organization: Shelving, labelling and shelving employee files for both active and exit employees as per the bank’s classification system.
• Data entry and Maintenance: Updating information in the HR Shared Folder on exit employees’ documents or training records to ensure data integrity.
• File retrieval: Assist HR in locating and retrieving specific physical or achieved records when requested.
• Record Disposition: Help in tracking the retention schedules to safely achieve or dispose of exit staff files, records in compliance with the regulatory requirements and the bank’s policies and procedures.
• Auditing: Conducting staff file audits to identify missing documents, verify file request/ transfer logs and maintain quality control.

• Strong computer literacy, particularly in Microsoft Office Suite (Word, Excel), Document Scanners etc.
• High attention to detail
• Strict adherence to confidentiality
• Strong organization skills

• Diploma in Records Management, Library Science or related administrative field
• Ability to lift heavy file boxes and stand/walk for extended periods when managing achieve facilities.