Public Health Administrative Management Assistant (Finance)
Jobs at:U.S. Embassy
Deadline of this Job:
01 June 2021
Date Posted: Thursday, May 20, 2021 , Base Salary: Not Disclosed
Position Title: Public Health Administrative Management Assistant (Finance)
Vacancy Number: DaresSalaam-2021 -021
Extramural Budget Execution/Analysis/Management 35%
• Provides expert technical advice to implementing partners in the development of long and short term financial strategies and plans to achieve financial goals supporting cooperative agreement objectives. Plans are developed in accordance with approved budgets and to monitor adherence to USG financial standards. Conducts reviews of prospective or new CDC-Tanzania cooperative agreement recipient’s financial systems to determine the adequacy of their accounting systems and internal controls, as well as their institutional capability to implement USG funding agreements.
• Assists cooperative agreement partners in understanding CDC budget categories and assists in the review of their budget requests to assure that proposed costs are allowable, allocatable and reasonable.
• Provides financial advice and monitors the financial reporting of implementing partners to CDC HQ to ensure timeliness and accuracy of financial reporting.
• Monitors and reviews fund spending requests to ensure compliance with the US Payment Management System regulations; Conducts and tracks and reports results of pipeline analyses for assigned partners to Cooperative Agreement Team monthly Provides training and technical assistance to partners to ensure compliance with applicable US Government procurement rules and regulations.
• In collaboration with Program Project Officers, set up systems to develop and track budget requests by multiple funding pipelines, multiple external partners, and multiple programmatic activities. Maintains responsibility for filing of financial records in accordance with federal financial management and accounting procedures.
Intramural budget/execution/analysis 50%
• The incumbent develops and maintains effective systems for tracking payments and expenditures for all CDC Tanzania operations and programs, including Atlanta-held funds and Post-held funds for PEPFAR, malaria, maternal child health and avian flu programs. Tracks expenditures by funding stream, program, budget allotment, and object class and project code. Monitors the progress of CDC payments to ensure prompt processing and avoid late payments.
• The incumbent develops cost estimates and prepares the annual operating budget funding request for the annual PEPFAR Country Operational Plan to OGAC and for individual CDC programs directly to CDC Atlanta.
• The incumbent serves as financial liaison with appropriate budget analysts at CDC Atlanta to develop estimates of quarterly budget needs at Post and submit separate quarterly requests for Post funding cables to CDC Atlanta for PEPFAR/GAP, Malaria, GHS, DTRA, ITSO, One time funding for Outbreak and Emerging Diseases like ITF funds, Ebola and Dengue operating budgets.
• Enter budget data from Atlanta systems into spread sheets/Pivot table for all CDC-funded activities. Develop and implement systems to track budget obligations for both Post-held and Atlanta-held operating funds. Collaborate with Embassy B&F staff to track monthly obligations for Post-held funds for PEPFAR/GAP, Malaria, GHS, DTRA, ITSO, One time funding for Outbreak and Emerging Diseases like ITF funds, Ebola and Dengue operating budgets. Routinely communicate with budget analysts at CDC Atlanta to track monthly obligations and expenditures for Atlanta-held operating funds.
• Analyze obligations against budgeted amounts and prepare monthly reports on the status of funds for each operating budget. Routinely communicate with Embassy B&F and CDC Atlanta to track obligations for CDC funded procurements (construction contracts and large equipment purchases) through RPSO (Over $20 million annually).
Procurement and general administration duties: 15%
• Review electronic procurement requests and travel requests for appropriate approvals by the supervisor and CDC Deputy Director before assigning billing data and forwarding to the Embassy for processing. Follow up with vendors, program staff, GSO and B&F on any needed clarifications and for updates on pending payments for travel vouchers, telephone calls, and invoices for vendors, CDC staff, MOHCDGEC staff and other partner staff. Provides advice and assistance regarding appropriate procurement mechanism for CDC program staff (purchase request, petty cash, or VISA card). Completes VISA card purchase request documents for approval by the Deputy Director and CDC Atlanta.
• Assist in the development of the CDC Tanzania portion of the annual COP budget, which exceeds $140 million.
Qualifications and Evaluations
• A minimum of 5 years of progressively responsible experience working in professional accounting, auditing, or a financially-oriented business occupation is required. At least two years of experience working with the US Government or international organization is required.
• Bachelor’s degree from an accredited university in finance, accounting, public or business administration, health economics is required.
LANGUAGE: Fluent in English (speaking writing and reading) is required. Fluent in Kiswahili (speaking writing and reading) is required. (this may be tested)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
• The U.S. Mission in Dar es Salaam offers compensation package that may include health, separation, and other benefits.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
Work Hours: 8
Experience in Months: 60
Level of Education: Bachelor Degree
Job application procedure
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Please provide the required documentation listed below with your application:
• Copy of Degree
• Proof of Citizenship
• Work Permit (if not a TZ national)
• Other (if any)
• Other 2 (if any)
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
Applicants MUST follow instructions in the notice on the website:
Failure to do so will result in an incomplete application.
Previous applicants do not need to reapply.
Only Shortlisted candidates will be contacted only via email.
CLOSING DATE: June 1,2021
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