About ARCD

Africa Relief and Community Development (ARCD) is a U.S.-based non-profit organization headquartered in Clifton, New Jersey, with field offices across Ghana, Gambia, Senegal, Djibouti, Tanzania, and Sudan. ARCD delivers relief and community development programs in partnership with local stakeholders across its regions of operation.

Position Overview

Job Title: Project Coordinator

Organization: Africa Relief and Community Development (ARCD)

Department: Program Operations

Reports To: Country Director/Representative and relevant field staff (Technical/Operational Coordination: Program Operations Manager – HQ and relevant HQ staff)

Location: Tanzania

Travel: Frequent travel to project sites required

Key Roles and Responsibilities

Project Lifecycle Management: Manage assigned projects from initial planning through implementation, site inspections, completion, and final handover.

Planning & Assessment: Prepare and monitor implementation plans, schedules, budgets, and project documentation; conduct and coordinate pre-implementation site assessments.

Technical Documentation & BOQs: Create and review project drawings, technical specifications, Bills of Quantities (BOQs), and contract documents.

Procurement & Bidding: Coordinate bidding processes, contractor evaluations, selection, and compliance monitoring against signed contracts, quality standards, and timelines.

Site Supervision & Quality Control: Conduct regular site inspections, track construction progress, enforce quality control, and document/report any project delays, deviations, or implementation challenges.

Financial Verification & Reporting: Review contractor progress, invoices, and payment requests to verify completed work prior to recommending payment; prepare and submit comprehensive weekly and monthly progress reports (including photos, completion percentages, and risks).

Stakeholder Coordination: Maintain clear communication between contractors, field teams, HQ staff, and local stakeholders, ensuring project variations are formally approved before execution.

Project Closure & Documentation: Maintain full project archives, coordinate final inspections, ensure punch-list/corrective works are finished, and submit completion reports prior to project closure.

Qualifications, Experience & Skills

Required:

Education: Bachelor’s Degree in Engineering, Project Management, or a related discipline.

Languages: Mandatory fluency in English (both written and spoken).

Technical Skills: Ability to review technical drawings, specifications, BOQs, budgets, and project management plans; proficiency in Microsoft Office and relevant project software.

Project & Procurement Knowledge: Proven skills in project planning, site monitoring, reporting, contractor management, procurement/bidding processes, and payment verification.

Core Competencies: Strong organizational, communication, and problem-solving skills; ability to manage multiple projects concurrently and meet strict deadlines.

• Manage assigned projects from initial planning through implementation, site inspections, completion, and final handover.
• Prepare and monitor implementation plans, schedules, budgets, and project documentation; conduct and coordinate pre-implementation site assessments.
• Create and review project drawings, technical specifications, Bills of Quantities (BOQs), and contract documents.
• Coordinate bidding processes, contractor evaluations, selection, and compliance monitoring against signed contracts, quality standards, and timelines.
• Conduct regular site inspections, track construction progress, enforce quality control, and document/report any project delays, deviations, or implementation challenges.
• Review contractor progress, invoices, and payment requests to verify completed work prior to recommending payment; prepare and submit comprehensive weekly and monthly progress reports (including photos, completion percentages, and risks).
• Maintain clear communication between contractors, field teams, HQ staff, and local stakeholders, ensuring project variations are formally approved before execution.
• Maintain full project archives, coordinate final inspections, ensure punch-list/corrective works are finished, and submit completion reports prior to project closure.

• Mandatory fluency in English (both written and spoken).
• Ability to review technical drawings, specifications, BOQs, budgets, and project management plans; proficiency in Microsoft Office and relevant project software.
• Proven skills in project planning, site monitoring, reporting, contractor management, procurement/bidding processes, and payment verification.
• Strong organizational, communication, and problem-solving skills; ability to manage multiple projects concurrently and meet strict deadlines.

• Bachelor’s Degree in Engineering, Project Management, or a related discipline.