Background

In order to strengthen our administrative team, we are currently looking for a pro-active and competent Tanzanian professional in order to fill the position of a Premises and Procurement Manager

Job Description / Responsibility

• Procurement and purchases of fixed assets and services for the office
• Coordinating the administrative process with external parties (contractor, consultants) for repair and maintenance of premises
• Support the Head of Administration in coordinating contracts for construction projects and major maintenance work
• Responsible for procurement of locally available goods and services related to office premises (e.g., gardening company, cleaning agents)
• Manage utility services and payments for the Embassy, Residence and staff accommodations
• Contact person for suppliers and contractors

Property, building and facility management

• Supervise, coordinate and control maintenance and repairs of buildings, office furniture and equipment
• Ensure disposal or sales of fixed assets
• Supervise and verify services by internal staff and 3rd party suppliers
• Maintain the fixed asset inventory in accordance with FDFA rules and regulations

Personnel

• Coach and supervise the staff
• Support and guide team members
• Carry out (semi) annual performance assessment of subordinates
• Substitute to logistic, IT and security officer
• Ensure transparent purchase of fuel and liaison with fuel suppliers
• Ensure the proper maintenance of the vehicle logbooks
• Maintain the vehicle tracking system

Requirements

Education

• Bachelor Degree/Diploma in Business Administration from recognized institution in a related field
• Very strong communication skills in English /Kiswahili
• Knowledge of French and /or German language is an added advantage

Work experience

• Minimum 5 years working experience thereof a minimum of 2 years in a similar position
• Experience with an international employer or foreign mission is a must
• Experience in interaction with the Government of Tanzania, including on protocol issues is an added advantage

Other skills

• Excellent IT skills, well versed in working with Ms Outlook, Word, Excel and Power Point
• Excellent communication and typing skills (English and Swahili)
• Very good organization skills; through knowledge of modern office procedures and practices
• Analytical skills and able to meet deadlines while remaining organized and accurate
• Readiness to acquire new knowledge and skills
• A flair for technical issues
• Customer Orientation with creativity/innovative capacity
• Ability to work in a multicultural team

• Procurement and purchases of fixed assets and services for the office
• Coordinating the administrative process with external parties (contractor, consultants) for repair and maintenance of premises
• Support the Head of Administration in coordinating contracts for construction projects and major maintenance work
• Responsible for procurement of locally available goods and services related to office premises (e.g., gardening company, cleaning agents)
• Manage utility services and payments for the Embassy, Residence and staff accommodations
• Contact person for suppliers and contractors
• Supervise, coordinate and control maintenance and repairs of buildings, office furniture and equipment
• Ensure disposal or sales of fixed assets
• Supervise and verify services by internal staff and 3rd party suppliers
• Maintain the fixed asset inventory in accordance with FDFA rules and regulations
• Coach and supervise the staff
• Support and guide team members
• Carry out (semi) annual performance assessment of subordinates
• Substitute to logistic, IT and security officer
• Ensure transparent purchase of fuel and liaison with fuel suppliers
• Ensure the proper maintenance of the vehicle logbooks
• Maintain the vehicle tracking system

• Excellent IT skills, well versed in working with Ms Outlook, Word, Excel and Power Point
• Excellent communication and typing skills (English and Swahili)
• Very good organization skills; through knowledge of modern office procedures and practices
• Analytical skills and able to meet deadlines while remaining organized and accurate
• Readiness to acquire new knowledge and skills
• A flair for technical issues
• Customer Orientation with creativity/innovative capacity
• Ability to work in a multicultural team

• Bachelor Degree/Diploma in Business Administration from recognized institution in a related field
• Very strong communication skills in English /Kiswahili
• Knowledge of French and /or German language is an added advantage
• Minimum 5 years working experience thereof a minimum of 2 years in a similar position
• Experience with an international employer or foreign mission is a must
• Experience in interaction with the Government of Tanzania, including on protocol issues is an added advantage