Vacancy title:
Personal secretary

[Type: FULL_TIME, Industry: Agriculture, Food, and Natural Resources, Category: Admin & Office]

Jobs at:
Rift Valley Cooperative Union (RIVACU Ltd)

Deadline of this Job:
Friday, May 8 2026

Duty Station:
Babati | Babati

Summary
Date Posted: Friday, April 24 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Nature and scope

The Personal Secretary reports to the General Manager and is responsible for administrative and secretarial support, including scheduling, communication, and office coordination.

Duties and responsibilities

• Receive and direct visitors appropriately
• Prepare letters, reports, and documents
• Handle confidential information
• Maintain office tools and working environment
• Manage telephone communications
• Maintain records of incoming and outgoing correspondence
• Manage emails, faxes, and digital communication
• Organize meetings, appointments, and diaries
• Coordinate travel and logistics
• Maintain event and meeting records
• Perform other assigned duties

Qualifications, knowledge, and experience

• Diploma in Secretarial Studies (NTA Level 6) or equivalent
• Shorthand proficiency (English and Kiswahili) at 100 wpm
• Computer skills (MS Word, Excel, Email, Internet, Publisher)
• Minimum of 2 years’ experience
• Strong communication skills in English and Kiswahili

Work Hours: 8

Experience in Months: 24

Level of Education: associate degree

Job application procedure
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Mode of application

RIVACU Ltd is an equal opportunity employer. Interested candidates should submit applications including:

• Application letter explaining suitability for the position
• Updated CV with full contact details and at least three referees
• Certified copies of academic and professional certificates
• Proof of nationality
• Equivalency certificates (for candidates who studied abroad)

Note: Transcripts alone will not be accepted

Submission details

Applications should be sent to:

General Manager
Rift Valley Cooperative Union (RIVACU) Ltd
P.O. Box 50
Babati – Manyara
Clearly indicate the position applied for on the envelope

Only shortlisted candidates will be contacted

Application deadline

All applications must be received no later than 4:00 PM 08 MaY 2026

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