Office Management Secretary
2025-06-04T06:21:02+00:00
St John’s University of Tanzania ( SJUT )
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FULL_TIME
1 St John Road, 41111 North Kikuyu | P.O Box 47
Dodoma
Dodoma
00000
Tanzania
Education, and Training
Admin & Office
2025-06-13T17:00:00+00:00
Tanzania
8
Job Summary:
Assisting the executive offices of the University in duties pertaining to office management and secretarial tasks.
Qualifications:
Holder of an Ordinary Diploma in Secretarial Studies, and/or passed Secretarial Examinations Stage II i.e. passed Shorthand in English and Hatimkato Kiswahili at 80 words per minute, typing 100/120 w.p.m., Manuscript Stage II, Tabulation Stage III, Office Procedure Stage II and Secretarial Duties Stage II, and have Advanced Computer Course from a recognized institution.
Experience:
Working experience in a high-profile office will be an added advantage.
Main Duties and Responsibilities:
The Office Management Secretary (OMS) shall specifically be responsible for:
- Typing all general correspondence and non-confidential matters.
- Performing secretarial duties including typing, photocopying (correspondence, minutes, reports, circulars, bulletins, certificates).
- Taking proper care of all machines under her charge.
- Performing all filing tasks and ensuring all office duties are covered.
- Filing copies of typed letters in relevant files.
- Receiving and directing visitors, as well as undertaking receptionist duties.
- Attending telephone calls and taking messages.
- Providing assistance to top executives of the University.
- Undertaking routine correspondence with prior approval of one’s reporting officer.
- Dealing with confidential matters in the office of the executives.
- Arranging meetings and appointment schedules for the senior executives.
- Making hotel bookings for senior executives.
- Performing any other duties that may be assigned by a competent authority.
The Office Management Secretary (OMS) shall specifically be responsible for: Typing all general correspondence and non-confidential matters. Performing secretarial duties including typing, photocopying (correspondence, minutes, reports, circulars, bulletins, certificates). Taking proper care of all machines under her charge. Performing all filing tasks and ensuring all office duties are covered. Filing copies of typed letters in relevant files. Receiving and directing visitors, as well as undertaking receptionist duties. Attending telephone calls and taking messages. Providing assistance to top executives of the University. Undertaking routine correspondence with prior approval of one’s reporting officer. Dealing with confidential matters in the office of the executives. Arranging meetings and appointment schedules for the senior executives. Making hotel bookings for senior executives. Performing any other duties that may be assigned by a competent authority.
Holder of an Ordinary Diploma in Secretarial Studies, and/or passed Secretarial Examinations Stage II i.e. passed Shorthand in English and Hatimkato Kiswahili at 80 words per minute, typing 100/120 w.p.m., Manuscript Stage II, Tabulation Stage III, Office Procedure Stage II and Secretarial Duties Stage II, and have Advanced Computer Course from a recognized institution. Experience: Working experience in a high-profile office will be an added advantage.
No Requirements
JOB-683fe5ce89d1a
Vacancy title:
Office Management Secretary
[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]
Jobs at:
St John’s University of Tanzania ( SJUT )
Deadline of this Job:
Friday, June 13 2025
Duty Station:
1 St John Road, 41111 North Kikuyu | P.O Box 47 | Dodoma | Dodoma | Tanzania
Summary
Date Posted: Wednesday, June 4 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Summary:
Assisting the executive offices of the University in duties pertaining to office management and secretarial tasks.
Qualifications:
Holder of an Ordinary Diploma in Secretarial Studies, and/or passed Secretarial Examinations Stage II i.e. passed Shorthand in English and Hatimkato Kiswahili at 80 words per minute, typing 100/120 w.p.m., Manuscript Stage II, Tabulation Stage III, Office Procedure Stage II and Secretarial Duties Stage II, and have Advanced Computer Course from a recognized institution.
Experience:
Working experience in a high-profile office will be an added advantage.
Main Duties and Responsibilities:
The Office Management Secretary (OMS) shall specifically be responsible for:
- Typing all general correspondence and non-confidential matters.
- Performing secretarial duties including typing, photocopying (correspondence, minutes, reports, circulars, bulletins, certificates).
- Taking proper care of all machines under her charge.
- Performing all filing tasks and ensuring all office duties are covered.
- Filing copies of typed letters in relevant files.
- Receiving and directing visitors, as well as undertaking receptionist duties.
- Attending telephone calls and taking messages.
- Providing assistance to top executives of the University.
- Undertaking routine correspondence with prior approval of one’s reporting officer.
- Dealing with confidential matters in the office of the executives.
- Arranging meetings and appointment schedules for the senior executives.
- Making hotel bookings for senior executives.
- Performing any other duties that may be assigned by a competent authority.
Work Hours: 8
Experience: No Requirements
Level of Education: associate degree
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